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Want to Scale Your Content Strategy? Hiring Isn’t the Answer

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Want to Scale Your Content Strategy? Hiring Isn't the Answer

If you ask an actor or screenwriter about their career goals, they’ll almost all say, “But what I really want to do is direct.” Or so goes the Hollywood trope.

Ironically, the director participates the least in the creative work. A director’s role isn’t to write, act, play music, edit, or even point a camera. The director’s job is to direct the individual artists’ contributions to the film product.

Yes, some directors do double duty by writing or acting in their films or shows. But the director’s function remains clear: Guide, enable, and manage a team of storytellers to efficiently produce powerfully engaging work.

Successful directors shape the work of hundreds of independent artists so effectively the resulting film sings with one clear voice. The words, pictures, actors, costumes, music, and editing mesh so completely that removing any of them would pull the entire piece apart.

Transcendent directors do this so successfully that their signature style shines through even when they use different individual contributors for each project.

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This idea of the director role came to me as I talked with the head of content at a B2B technology company recently. She told me that her content studio had earned enough respect within the business that they’re considered the go-to team for getting something written or designed well.

But she’s frustrated that most people considered them just the team that produces “good words and pictures.” She wants the team to play a more important role. So, she asked me, “How do we become more strategic to the business without adding more head count? How can we take on more content?”

Without a doubt, scalability is the biggest challenge I see among businesses trying to succeed with content marketing. The ability to “create enough content” gets mentioned as one of the top challenges in our content marketing research year after year.

Somehow, adding more writers, designers, podcasters, and other skilled staff never seems to solve that challenge.

Here’s the thing: The ability to grow doesn’t lie in the capability to produce enough content.

To scale, a content strategy team must be more than the collection of skilled creators of “good words” or “good pictures.” The content team’s purpose must be more than to create great assets.

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It must also enable every other part of the business to do the same. What you need is a team that really wants to direct.

Your #content team must have a purpose beyond creating great content assets to be truly strategic, says @Robert_Rose via @CMIContent. Click To Tweet

Why you’ll never create ‘enough’ content

One of the biggest strategy mistakes I see is to equate establishing a content strategy with building a content studio filled with talented writers, designers, and multimedia specialists.

Even when there’s one person who manages the team, many in the business consider it a collection of individual contributors whose roles are to produce assets as efficiently as possible.

Spoiler alert: This approach rarely works. Why? Because businesses can’t get ahead of the content need.

Call this Robert’s Law of Content: The need for content expands in direct proportion to the number of resources allotted to it.

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The need for #content expands in direct proportion to the number of resources allotted, says @Robert_Rose via @CMIContent. Click To Tweet

An intelligent content strategy in modern business isn’t about creating a siloed group of individual content contributors.

Instead, it’s about creating a team whose role is that of a director. Everyone on the team should be focused on helping create, guide, and enable the entire organization to tell a consistent story.

“Now wait just a doggone second,” you say. “How can a team of people all act as a director? Isn’t the director one person?”

Yes, that’s true. I mean that the function of a content strategy team is like that of the modern movie director.

The team isn’t there to provide any single content creation skill on demand. It exists to enable the broader organization to develop and integrate its messages into a common voice.

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Like any seasoned director, the team also may do double duty as writers, editors, or designers. But that’s not their primary purpose.

They’re not simply providers of words that a sales professional copies and pastes, attaches to an email, or uploads to a website to create and deliver value to a customer, for example.

They should guide, shape, and develop the sales professional’s ability to deliver the best story regardless of who creates it. Occasionally, that might be someone on the content strategy team.

But an integrated, enterprise content strategy must work like a film project – it’s a director’s medium. The only way to truly scale is to shape, guide, and, yes, direct everyone in the business to do their part in telling the brand’s stories in one voice.

The only way to scale an enterprise #ContentStrategy is to direct everyone in the business to do their part in telling the brand’s stories, says @Robert_Rose via @CMIContent. Click To Tweet

My advice to any content leader looking to scale a team and become more strategic is to buy every team member a shirt that says, “But what I really want to do is direct.”

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Then, start coaching the team to stop acting as an internal content production studio and start directing all enterprise content regardless of who creates it.

5 strategic enterprise content strategy roles

To facilitate this evolution of a content strategy, you need a new team charter that defines the content strategy team’s roles, responsibilities, and functions.

I see five primary responsibilities for the team. Each balances individual contribution with skills to foster in the broader organization.

5 strategic enterprise content strategy roles: Planning and prioritization, creation and management, scheduling and distribution, insights and improvement, and publishing and promotion.

1. Strategy: Planning and prioritization

This piece is missing in most content strategies where the team is seen as individual contributors. “Random acts of content” happen when no team accepts the role of leading the planning and prioritizing for which content will be produced and when.

A great director provides a consistent storyboard, shot calendar, timeline, and plan so everybody knows what gets created and when. Likewise, a content team must help the business with setting content objectives, distributing resources, and balancing priorities and business needs.

2. Content creation and management

This step is the most misunderstood because it’s the one most people think they understand. (“It’s just creating the assets as they’re needed, right?” No, it isn’t.)

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Once you have prioritization, scheduling, and resource planning under control, the process becomes less linear yet more efficient.

Does that seem confusing? Think of it this way: A movie director might send one team off to shoot what’s called b-roll. (Think establishing shots, crowd shots, or filler shots that establish context).

This kind of filming can happen any time (not just as needed) because everything is planned out. The director describes what’s required but doesn’t have to provide it or even be present when these scenes are filmed.

Likewise, a great content manager might lead (but not create) content captured by someone in account services. The assets the account services staff captures can be remixed into case studies, marketing pieces, advertising, thought leadership, and so on. The person in account services knows what to produce because the content team member provided a complete “shot list,” set of interview questions, etc.

3. Merchandising: Internal scheduling and distribution

Merchandising is another area missing from many content strategies. Most companies conflate the idea of content assets and digital assets. They think, “We’ve created X e-books, web pages, and emails, so we’ve created X content assets.”

So much time ends up wasted by having to “undo” digital assets to retrieve content for repurposing.

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One of the most critical roles on a film set is the production asset manager. That person ensures every asset (film, audio, video, photos, and so on) gets tagged and routed to the artists who need to create content with it.

Likewise, a great content strategy team ensures that both raw content and the resulting digital assets are easily findable, routed correctly, and available ready for reuse, repurposing, and activation.

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4. Activation: Publishing and promotion

The responsibility here is not just completing the asset and saying, “Here it is.”

Equally important is the broad communication that it’s available and the plan for distributing it. While film producers (studios) typically promote a film, directors often have creative input into the marketing, trailer, and sometimes distribution.

A strategic content team also should ensure assets get launched appropriately.

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5. Measurement: Insight and improvement

This final responsibility may seem, at first, to be the furthest from the director metaphor. Certainly, business content should be evaluated based on how well it was activated, promoted, and used. That usually means the responsibility should lie within whichever function of the business was responsible for distributing and using the content created.

You may be surprised to learn how much technology, data, and measurement processes are used on film productions to create more efficient scheduling, creation, and post-production efforts.

Likewise, the content team should, at the very least, be squarely focused on an efficient and effective lifecycle of content creation, management, production, and distribution.

Content strategy as artful, efficient production

These five responsibilities form the core of a content strategy. In addition to being a creative engine for artful experiences, a functional content strategy guides the entire process of content.

The team sets standards, develops playbooks, molds the scripts, chooses the lenses, fosters the talent, guides the process, and helps structure the output.

Like a movie, television, or stage director, your content team may sometimes, but not always, serve as the storyteller. But it should always, not just sometimes, enable everyone in the company to tell the business’s stories.

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Once your team accepts its role as the “director” of enterprise content, it can start influencing vision, words, story, and experience to deliver on a business strategy poised for box office success.

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Get Robert’s take on content marketing industry news (in just three minutes)

https://www.youtube.com/watch?v=videoseries
Want to learn how to balance, manage, and scale great content experiences across all your essential platforms and channels? Join us at ContentTECH Summit this March in San Diego. Browse the schedule or register today. Use code BLOG100 to save $100.

Cover image by Joseph Kalinowski/Content Marketing Institute




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How To Combine PR and Content Marketing Superpowers To Achieve Business Goals

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A figure pulls open a dress shirt to reveal the term PR on a Superman-like costume, reflecting the superpower resulting from combining content and PR.

A transformative shift is happening, and it’s not AI.

The aisle between public relations and content marketing is rapidly narrowing. If you’re smart about the convergence, you can forever enhance your brand’s storytelling.

The goals and roles of content marketing and PR overlap more and more. The job descriptions look awfully similar. Shrinking budgets and a shrewd eye for efficiency mean you and your PR pals could face the chopping block if you don’t streamline operations and deliver on the company’s goals (because marketing communications is always first to be axed, right?).

Yikes. Let’s take a big, deep breath. This is not a threat. It’s an opportunity.

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Reach across the aisle to PR and streamline content creation, improve distribution strategies, and get back to the heart of what you both are meant to do: Build strong relationships and tell impactful stories.

So, before you panic-post that open-to-work banner on LinkedIn, consider these tips from content marketing, PR, and journalism pros who’ve figured out how to thrive in an increasingly narrowing content ecosystem.

1. See journalists as your audience

Savvy pros know the ability to tell an impactful story — and support it with publish-ready collateral — grounds successful media relationships. And as a content marketer, your skills in storytelling and connecting with audiences, including journalists, naturally support your PR pals’ media outreach.

Strategic storytelling creates content focused on what the audience needs and wants. Sharing content on your blog or social media builds relationships with journalists who source those channels for story ideas, event updates, and subject matter experts.

“Embedding PR strategies in your content marketing pieces informs your audience and can easily be picked up by media,” says Alex Sanchez, chief experience officer at BeWell, New Mexico’s Health Insurance Marketplace. “We have seen reporters do this many times, pulling stories from our blogs and putting them in the nightly news — most of the time without even reaching out to us.”

Acacia James, weekend producer/morning associate producer at WTOP radio in Washington, D.C., says blogs and social media posts are helpful to her work. “If I see a story idea, and I see that they’re willing to share information, it’s easier to contact them — and we can also backlink their content. It’s huge for us to be able to use every avenue.” 

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Kirby Winn, manager of PR at ImpactLife, says reporters and assignment editors are key consumers of their content. “And I don’t mean a news release that just hit their inbox. They’re going to our blog and consuming our stories, just like any other audience member,” he says. “Our organization has put more focus into content marketing in the past few years — it supports a media pitch so well and highlights the stories we have to tell.”

Storytelling attracts earned media that might not pick up the generic news topic. “It’s one thing to pitch a general story about how we help consumers sign up for low-cost health insurance,” Alex says. “Now, imagine a single mom who just got a plan after years of thinking it was too expensive. She had a terrible car accident, and the $60,000 ER bill that would have ruined her financially was covered. Now that’s a story journalists will want to cover, and that will be relatable to their audience and ours.” 

2. Learn the media outlet’s audience

Seventy-three percent of reporters say one-fourth or less of the stories pitched are relevant to their audiences, according to Cision’s 2023 State of the Media Report (registration required).

PR pros are known for building relationships with journalists, while content marketers thrive in building communities around content. Merge these best practices to build desirable content that works for your target audience and the media’s audiences simultaneously.

WTOP’s Acacia James says sources who show they’re ready to share helpful, relevant content often win pitches for coverage. “In radio, we do a lot of research on who is listening to us, and we’re focused on a prototype called ‘Mike and Jen’ — normal, everyday people in Generation X … So when we get press releases and pitches, we ask, ‘How interested will Mike and Jen be in this story?’” 

3. Deliver the full content package (and make journalists’ jobs easier)

Cranking out content to their media outlet’s standards has never been tougher for journalists. Newsrooms are significantly understaffed, and anything you can do to make their lives easier will be appreciated and potentially rewarded with coverage. Content marketers are built to think about all the elements to tell the story through multiple mediums and channels.

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“Today’s content marketing pretty much provides a package to the media outlet,” says So Young Pak, director of media relations at MedStar Washington Hospital Center. “PR is doing a lot of storytelling work in advance of media publication. We (and content marketing) work together to provide the elements to go with each story — photos, subject matter experts, patients, videos, and data points, if needed.”   

At WTOP, the successful content package includes audio. “As a radio station, we are focused on high-quality sound,” Acacia James says. “Savvy sources know to record and send us voice memos, and then we pull cuts from the audio … You will naturally want to do someone a favor if they did you one — like providing helpful soundbites, audio, and newsworthy stories.”  

While production value matters to some media, you shouldn’t stress about it. “In the past decade, how we work with reporters has changed. Back in the day, if they couldn’t be there in person, they weren’t going to interview your expert,” says Jason Carlton, an accredited PR professional and manager of marketing and communications at Intermountain Health. “During COVID, we had to switch to virtual interviewing. Now, many journalists are OK with running a Teams or Zoom interview they’ve done with an expert on the news.”

BeWell’s Alex Sanchez agrees. “I’ve heard old school PR folks cringe at the idea of putting up a Zoom video instead of getting traditional video interviews. It doesn’t really matter to consumers. Focus on the story, on the timeliness, and the relevance. Consumers want authenticity, not super stylized, stiff content.”

4. Unite great minds to maximize efficiency

Everyone needs to set aside the debate about which team — PR or content marketing — gets credit for the resulting media coverage.

At MedStar Washington Hospital Center, So Young and colleagues adopt a collaborative mindset on multichannel stories. “We can get the interview and gather information for all the different pieces — blog, audio, video, press release, internal newsletter, or magazine. That way, we’re not trying to figure things out individually, and the subject matter experts only have to have that conversation once,” she says.

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Regular, cross-team meetings are essential to understand the best channels for reaching key audiences, including the media. A story that began life as a press release might reap SEO and earned media gold if it’s strategized as a blog, video, and media pitch.

“At Intermountain Health, we have individual teams for media relations, marketing, social media, and hospital communications. That setup works well because it allows us to bring in the people who are the given experts in those areas,” says Intermountain’s Jason Carlton. “Together, we decide if a story is best for the blog, a media pitch, or a mix of channels — that way, we avoid duplicating work and the risk of diluting the story’s impact.”

5. Measure what matters

Cutting through the noise to earn media mentions requires keen attention to metrics. Since content marketing and PR metrics overlap, synthesizing the data in your team meetings can save time while streamlining your storytelling efforts.

“For content marketers, using analytical tools such as GA4 can help measure the effectiveness of their content campaigns and landing pages to determine meaningful KPIs such as organic traffic, keyword rankings, lead generation, and conversion rates,” says John Martino, director of digital marketing for Visiting Angels. “PR teams can use media coverage and social interactions to assess user engagement and brand awareness. A unified and omnichannel approach can help both teams demonstrate their value in enhancing brand visibility, engagement, and overall business success.”

To track your shared goals, launch a shared dashboard that helps tell the combined “story of your stories” to internal and executive teams. Among the metrics to monitor:

  • Page views: Obviously, this queen of metrics continues to be important across PR and content marketing. Take your analysis to the next level by evaluating which niche audiences are contributing to these views to further hone your storytelling targets, including media outlets.
  • Earned media mentions: Through a media tracker service or good old Google Alerts, you can tally the echo of your content marketing and PR. Look at your site’s referral traffic report to identify media outlets that send traffic to your blog or other web pages.
  • Organic search queries: Dive into your analytics platform to surface organic search queries that lead to visitors. Build from those questions to develop stories that further resonate with your audience and your targeted media.
  • On-page actions: When visitors show up on your content, what are they doing? What do they click? Where do they go next? Building next-step pathways is your bread and butter in content marketing — and PR can use them as a natural pipeline for media to pick up more stories, angles, and quotes.

But perhaps the biggest metric to track is team satisfaction. Who on the collaborative team had the most fun writing blogs, producing videos, or calling the news stations? Lean into the natural skills and passions of your team members to distribute work properly, maximize the team output, and improve relationships with the media, your audience, and internal teams.

“It’s really trying to understand the problem to solve — the needle to move — and determining a plan that will help them achieve their goal,” Jason says. “If you don’t have those measurable objectives, you’re not going to know whether you made a difference.”

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Don’t fear the merger

Whether you deliberately work together or not, content marketing and public relations are tied together. ImpactLife’s Kirby Winn explains, “As soon as we begin to talk about (ourselves) to a reporter who doesn’t know us, they are certainly going to check out our stories.”

But consciously uniting PR and content marketing will ease the challenges you both face. Working together allows you to save time, eliminate duplicate work, and gain free time to tell more stories and drive them into impactful media placements.

Register to attend Content Marketing World in San Diego. Use the code BLOG100 to save $100. Can’t attend in person this year? Check out the Digital Pass for access to on-demand session recordings from the live event through the end of the year.

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Cover image by Joseph Kalinowski/Content Marketing Institute

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Trends in Content Localization – Moz

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Trends in Content Localization - Moz

Multinational fast food chains are one of the best-known examples of recognizing that product menus may sometimes have to change significantly to serve distinct audiences. The above video is just a short run-through of the same business selling smokehouse burgers, kofta, paneer, and rice bowls in an effort to appeal to people in a variety of places. I can’t personally judge the validity of these representations, but what I can see is that, in such cases, you don’t merely localize your content but the products on which your content is founded.

Sometimes, even the branding of businesses is different around the world; what we call Burger King in America is Hungry Jack’s in Australia, Lays potato chips here are Sabritas in Mexico, and DiGiorno frozen pizza is familiar in the US, but Canada knows it as Delissio.

Tales of product tailoring failures often become famous, likely because some of them may seem humorous from a distance, but cultural sensitivity should always be taken seriously. If a brand you are marketing is on its way to becoming a large global seller, the best insurance against reputation damage and revenue loss as a result of cultural insensitivity is to employ regional and cultural experts whose first-hand and lived experiences can steward the organization in acting with awareness and respect.

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How AI Is Redefining Startup GTM Strategy

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How AI Is Redefining Startup GTM Strategy

AI and startups? It just makes sense.

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