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Content Assets: Score for Long-Term Success

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Content Assets: Score for Long-Term Success

Updated January 11, 2022

Want a balanced and actionable way to know whether your content is doing what it’s supposed to do?

Create a content scorecard.

A content scorecard allows for normalized scoring based on benchmarks determined by the performance of similar content in your industry or your company’s content standards.

It marries both qualitative and quantitative assessments. Quantitative scores are based on performance metrics such as views, engagement, SEO rank, etc. Qualitative scores are derived from predetermined criteria, such as readability, accuracy, and voice consistency (more on that in a bit).

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A #content scorecard marries qualitative and quantitative assessments, says @lindroux via @CMIContent. Click To Tweet

Let’s get to work to create a content scorecard template you can adapt for your situation.

Establish your quantitative success indicators

First, you must measure what matters. What is the job for that piece of content?

For example, an index or landing page is rarely designed to be the final destination. If a reader spends too long on that kind of page, it’s likely not a good sign. On the other hand, a long time spent on a detailed article or white paper is a positive reflection of user engagement. Be specific with your content goals when deciding what to measure.

What should you measure based on the content’s purpose? Here are some ideas:

  • Exposure – content views, impressions, backlinks
  • Engagement time spent on page, clicks, rating, comments
  • Conversion – purchase, registration for gated content, return visits, click-throughs
  • Redistribution – shares, pins

After you’ve identified your quantitative criteria, you need to identify the benchmarks. What are you measuring against? Industry standards? Internal standards? A little of both?

A good starting point for researching general user behavior standards is the Nielsen Norman Group. If you seek to focus on your industry, look at your industry marketing groups or even type something like “web metrics for best user experience in [INDUSTRY].”

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Find out general web user behavior standards from @NNGroup research, advises @lindroux via @CMIContent. Click To Tweet

Below is a sample benchmark key. The left column identifies the metric, while the top row indicates the resulting score on a scale of 1 to 5. Each row lists the parameters for the metric to achieve the score in its column.

Sample Quantitative Content Score 1-5 *

Score: 1 2 3 4 5
Page Views/Section Total <2% 2 – 3% 3 – 4% 4 – 5% >5%
Return Visitors <20% 20 – 30% 30 – 40% 40 – 50% >50%
Trend in Page Views Decrease of >50% Decrease Static Increase Increase of >50%
Page Views/Visit <1.2 1.2 – 1.8 1.9 – 2.1 2.2 – 2.8 >2.8
Time Spent/Page <20 sec 20 – 40 sec 40 – 60 sec 60 – 120 sec >120 sec
Bounce Rate >75% 65 – 75% 35 – 65 % 25 – 35% <25%
Links 0 1 – 5 5 – 10 10 – 15 >15
SEO <35% 35 – 45% 45 – 55% 55 – 65% >65%

*Values should be defined based on industry or company benchmarks.

Using a 1-to-5 scale makes it easier to analyze content that may have different goals and still identify the good, the bad, and the ugly. Your scorecard may look different depending on the benchmarks you select.

How to document it

You will create two quantitative worksheets.

Label the first one as “Quantitative benchmarks.” Create a chart (similar to the one above) tailored to identify your key metrics and the ranges needed to achieve each score. Use this as your reference sheet.

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Label a new worksheet as “Quantitative analysis.” Your first columns should be content URL, topic, and type. Label the next columns based on your quantitative metrics (i.e., page views, return visitors, trend in page views).

After adding the details for each piece of content, add the score for each one in the corresponding columns.

Remember, the 1-to-5 rating is based on the objective standards you documented on the quantitative reference worksheet.

Determine your qualitative analytics

It’s easy to look at your content’s metrics, shrug, and say, “Let’s get rid of everything that’s not getting eyeballs.” But if you do, you risk throwing out great content whose only fault may be it hasn’t been discovered. Scoring your content qualitatively (using a different five-point scale) helps you identify valuable pieces that might otherwise be buried in the long tail.

In this content scorecard process, a content strategist or someone equally qualified on your team/agency analyzes the content based on your objectives.

TIP: Have the same person review all the content to avoid any variance in qualitative scoring standards.

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Here are some qualitative criteria we’ve used:

  • Consistency – Is the content consistent with the brand voice and style?
  • Clarity and accuracy – Is the content understandable, accurate, and current?
  • Discoverability – Does the layout of the information support key information flows?
  • Engagement – Does the content use the appropriate techniques to influence or engage visitors?
  • Relevance – Does the content meet the needs of all intended user types?

To standardize the assessment, use yes-no questions. One point is earned for every yes. No point is earned for a no. The average qualitative score is then determined by adding up the yes points and dividing the total by the number of questions for the category.

To standardize a qualitative #content assessment, use yes-no questions, says @lindroux via @CMIContent. Click To Tweet

The following illustrates how this would be done for the clarity and accuracy category as well as discoverability. Bold indicates a yes answer.

Clarity and accuracy: Is the content understandable, accurate, and current?

  • Is the content understandable to all user types?
  • Does it use appropriate language?
  • Is content labeled clearly?
  • Do images, video, and audio meet technical standards so they are clear?

Score: 3/4 * 5 = 3.8

Discoverability: Does the layout of information on the page support key information flows? Is the user pathway to related answers and next steps clear and user-friendly?

Score: 1/5 * 5 = 1.0

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TIP: Tailor the questions in the relevance category based on the information you can access. For example, if the reviewer knows the audience, the question, “Is it relevant to the interests of the viewers,” is valid. If the reviewer doesn’t know the audience, then don’t ask that question. But almost any reviewer can answer if the content is current. So that would be a valid question to analyze.

How to document it

Create two qualitative worksheets.

Label the first worksheet “Qualitative questions.”

The first columns are the content URL, topic, and type. Then section the columns for each category and its questions. Add the average formula to the cell under each category label.

Let’s illustrate this following on the example above:

After the content details, label the next column “Clarity and accuracy,” and add a column for each of the four corresponding questions.

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Then go through each content piece and question, inputting a 1 for yes and a 0 for no.

To calculate the average rating for clarity and accuracy, input this formula into the cell “=(B5+B6+B7+B8)/4” to determine the average for the first piece of content.

For simpler viewing, create a new worksheet labeled “Qualitative analysis.” Include only the content information accompanied by the category averages in each subsequent column.

Put it all together

With your quantitative and qualitative measurements determined, you now can create your scorecard spreadsheet.

Here’s what it would look like based on the earlier example (minus the specific content URLs).

Qualitative Scores

Article A Article B Article C Article D Article E
Brand voice/style 5 1 2 3 1
Accuracy/currency? 4 2 3 2 2
Discoverability 3 3 3 3 3
Engagement 4 2 4 2 2
Relevance 3 3 5 3 3
Average Qualitative Score 3.8 2.2 3.4 2.6 2.2

Quantitative Scores

Exposure 3 1 3 3 3
Engagement 2 2 2 2 2
Conversion 1 3 3 1 3
Backlinks 4 2 2 4 2
SEO % 2 3 3 2 3
Average Quantitative Score 2.4 2.2 2.6 2.4 2.6
Average Qualitative Score 3.8 2.2 3.4 2.6 2.2
Recommended Action Review and improve Remove and avoid Reconsider distribution plan Reconsider distribution plan Review and improve

On the scorecard, an “average” column has been added. It is calculated by totaling the numbers for each category and dividing it by the total number of categories.

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Now you have a side-by-side comparison of each content URL’s average quantitative and qualitative scores. Here’s how to analyze the numbers and then optimize your content:

  • Qualitative score higher than a quantitative score: Analyze your distribution plan. Consider alternative times, channels, or formats for this otherwise “good” content.
  • Quantitative score higher than a qualitative score: Review the content to identify ways to improve it. Could its quality be improved with a rewrite? What about the addition of data-backed research?
  • Low quantitative and qualitative scores: Remove this content from circulation and adapt your content plan to avoid this type of content in the future.
  • High quantitative and qualitative scores: Promote and reuse this content as much as feasible. Update your content plan to replicate this type of content in the future.

Of course, there are times when the discrepancy between quantitative and qualitative scores may indicate that the qualitative assessment is off. Use your judgment, but at least consider the alternatives.

HANDPICKED RELATED CONTENT: 

Get going

When should you create a content scorecard? While it may seem like a daunting task, don’t let that stop you. Don’t wait until the next big migration. Take bite-size chunks and make it an ongoing process. Start now and optimize every quarter, then the process won’t feel quite so Herculean.

Selecting how much and what content should be evaluated depends largely on the variety of content types and the consistency of content within the same type. You need to select a sufficient number of content pieces to see patterns in topic, content type, traffic, etc.

Though there is no hard and fast science to sample size, in our experience 100 to 200 content assets were sufficient. Your number will depend on:

  • Total inventory size​
  • Consistency within a content type
  • Frequency of audits​

Review in batches so you don’t get overwhelmed. Set evaluation cycles and look at batches quarterly, revising, retiring, or repurposing your content based on the audit results every time. And remember to select content across the performance spectrum. If you only focus on high-performing content, you won’t identify the hidden gems.

HANDPICKED RELATED CONTENT:

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Cover image by Joseph Kalinowski/Content Marketing Institute




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Will Google Buy HubSpot? | Content Marketing Institute

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Why Marketers Should Care About Google’s Potential HubSpot Acquisition

Google + HubSpot. Is it a thing?

This week, a flurry of news came down about Google’s consideration of purchasing HubSpot.

The prospect dismayed some. It delighted others.

But is it likely? Is it even possible? What would it mean for marketers? What does the consideration even mean for marketers?

Well, we asked CMI’s chief strategy advisor, Robert Rose, for his take. Watch this video or read on:

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Why Alphabet may want HubSpot

Alphabet, the parent company of Google, apparently is contemplating the acquisition of inbound marketing giant HubSpot.

The potential price could be in the range of $30 billion to $40 billion. That would make Alphabet’s largest acquisition by far. The current deal holding that title happened in 2011 when it acquired Motorola Mobility for more than $12 billion. It later sold it to Lenovo for less than $3 billion.

If the HubSpot deal happens, it would not be in character with what the classic evil villain has been doing for the past 20 years.

At first glance, you might think the deal would make no sense. Why would Google want to spend three times as much as it’s ever spent to get into the inbound marketing — the CRM and marketing automation business?

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At a second glance, it makes a ton of sense.

I don’t know if you’ve noticed, but I and others at CMI spend a lot of time discussing privacy, owned media, and the deprecation of the third-party cookie. I just talked about it two weeks ago. It’s really happening.

All that oxygen being sucked out of the ad tech space presents a compelling case that Alphabet should diversify from third-party data and classic surveillance-based marketing.

Yes, this potential acquisition is about data. HubSpot would give Alphabet the keys to the kingdom of 205,000 business customers — and their customers’ data that almost certainly numbers in the tens of millions. Alphabet would also gain access to the content, marketing, and sales information those customers consumed.

Conversely, the deal would provide an immediate tip of the spear for HubSpot clients to create more targeted programs in the Alphabet ecosystem and upload their data to drive even more personalized experiences on their own properties and connect them to the Google Workspace infrastructure.

When you add in the idea of Gemini, you can start to see how Google might monetize its generative AI tool beyond figuring out how to use it on ads on search results pages.

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What acquisition could mean for HubSpot customers

I may be stretching here but imagine this world. As a Hubspoogle customer, you can access an interface that prioritizes your owned media data (e.g., your website, your e-commerce catalog, blog) when Google’s Gemini answers a question).

Recent reports also say Google may put up a paywall around the new premium features of its artificial intelligence-powered Search Generative Experience. Imagine this as the new gating for marketing. In other words, users can subscribe to Google’s AI for free, but Hubspoogle customers can access that data and use it to create targeted offers.

The acquisition of HubSpot would immediately make Google Workspace a more robust competitor to Microsoft 365 Office for small- and medium-sized businesses as they would receive the ADDED capability of inbound marketing.

But in the world of rented land where Google is the landlord, the government will take notice of the acquisition. But — and it’s a big but, I cannot lie (yes, I just did that). The big but is whether this acquisition dance can happen without going afoul of regulatory issues.

Some analysts say it should be no problem. Others say, “Yeah, it wouldn’t go.” Either way, would anybody touch it in an election year? That’s a whole other story.

What marketers should realize

So, what’s my takeaway?

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It’s a remote chance that Google will jump on this hard, but stranger things have happened. It would be an exciting disruption in the market.

The sure bet is this. The acquisition conversation — as if you needed more data points — says getting good at owned media to attract and build audiences and using that first-party data to provide better communication and collaboration with your customers are a must.

It’s just a matter of time until Google makes a move. They might just be testing the waters now, but they will move here. But no matter what they do, if you have your customer data house in order, you’ll be primed for success.

Want more content marketing tips, insights, and examples? Subscribe to workday or weekly emails from CMI.

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Cover image by Joseph Kalinowski/Content Marketing Institute

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5 Psychological Tactics to Write Better Emails

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5 Psychological Tactics to Write Better Emails

Welcome to Creator Columns, where we bring expert HubSpot Creator voices to the Blogs that inspire and help you grow better.

I’ve tested 100s of psychological tactics on my email subscribers. In this blog, I reveal the five tactics that actually work.

You’ll learn about the email tactic that got one marketer a job at the White House.

You’ll learn how I doubled my 5 star reviews with one email, and why one strange email from Barack Obama broke all records for donations.

→ Download Now: The Beginner's Guide to Email Marketing [Free Ebook]

5 Psychological Tactics to Write Better Emails

Imagine writing an email that’s so effective it lands you a job at the White House.

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Well, that’s what happened to Maya Shankar, a PhD cognitive neuroscientist. In 2014, the Department of Veterans Affairs asked her to help increase signups in their veteran benefit scheme.

Maya had a plan. She was well aware of a cognitive bias that affects us all—the endowment effect. This bias suggests that people value items higher if they own them. So, she changed the subject line in the Veterans’ enrollment email.

Previously it read:

  • Veterans, you’re eligible for the benefit program. Sign up today.

She tweaked one word, changing it to:

  • Veterans, you’ve earned the benefits program. Sign up today.

This tiny tweak had a big impact. The amount of veterans enrolling in the program went up by 9%. And Maya landed a job working at the White House

Boost participation email graphic

Inspired by these psychological tweaks to emails, I started to run my own tests.

Alongside my podcast Nudge, I’ve run 100s of email tests on my 1,000s of newsletter subscribers.

Here are the five best tactics I’ve uncovered.

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1. Show readers what they’re missing.

Nobel prize winning behavioral scientists Daniel Kahneman and Amos Tversky uncovered a principle called loss aversion.

Loss aversion means that losses feel more painful than equivalent gains. In real-world terms, losing $10 feels worse than how gaining $10 feels good. And I wondered if this simple nudge could help increase the number of my podcast listeners.

For my test, I tweaked the subject line of the email announcing an episode. The control read:

“Listen to this one”

In the loss aversion variant it read:

“Don’t miss this one”

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It is very subtle loss aversion. Rather than asking someone to listen, I’m saying they shouldn’t miss out. And it worked. It increased the open rate by 13.3% and the click rate by 12.5%. Plus, it was a small change that cost me nothing at all.

Growth mindset email analytics

2. People follow the crowd.

In general, humans like to follow the masses. When picking a dish, we’ll often opt for the most popular. When choosing a movie to watch, we tend to pick the box office hit. It’s a well-known psychological bias called social proof.

I’ve always wondered if it works for emails. So, I set up an A/B experiment with two subject lines. Both promoted my show, but one contained social proof.

The control read: New Nudge: Why Brands Should Flaunt Their Flaws

The social proof variant read: New Nudge: Why Brands Should Flaunt Their Flaws (100,000 Downloads)

I hoped that by highlighting the episode’s high number of downloads, I’d encourage more people to listen. Fortunately, it worked.

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The open rate went from 22% to 28% for the social proof version, and the click rate, (the number of people actually listening to the episode), doubled.

3. Praise loyal subscribers.

The consistency principle suggests that people are likely to stick to behaviours they’ve previously taken. A retired taxi driver won’t swap his car for a bike. A hairdresser won’t change to a cheap shampoo. We like to stay consistent with our past behaviors.

I decided to test this in an email.

For my test, I attempted to encourage my subscribers to leave a review for my podcast. I sent emails to 400 subscribers who had been following the show for a year.

The control read: “Could you leave a review for Nudge?”

The consistency variant read: “You’ve been following Nudge for 12 months, could you leave a review?”

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My hypothesis was simple. If I remind people that they’ve consistently supported the show they’ll be more likely to leave a review.

It worked.

The open rate on the consistency version of the email was 7% higher.

But more importantly, the click rate, (the number of people who actually left a review), was almost 2x higher for the consistency version. Merely telling people they’d been a fan for a while doubled my reviews.

4. Showcase scarcity.

We prefer scarce resources. Taylor Swift gigs sell out in seconds not just because she’s popular, but because her tickets are hard to come by.

Swifties aren’t the first to experience this. Back in 1975, three researchers proved how powerful scarcity is. For the study, the researchers occupied a cafe. On alternating weeks they’d make one small change in the cafe.

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On some weeks they’d ensure the cookie jar was full.

On other weeks they’d ensure the cookie jar only contained two cookies (never more or less).

In other words, sometimes the cookies looked abundantly available. Sometimes they looked like they were almost out.

This changed behaviour. Customers who saw the two cookie jar bought 43% more cookies than those who saw the full jar.

It sounds too good to be true, so I tested it for myself.

I sent an email to 260 subscribers offering free access to my Science of Marketing course for one day only.

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In the control, the subject line read: “Free access to the Science of Marketing course”

For the scarcity variant it read: “Only Today: Get free access to the Science of Marketing Course | Only one enrol per person.”

130 people received the first email, 130 received the second. And the result was almost as good as the cookie finding. The scarcity version had a 15.1% higher open rate.

Email A/B test results

5. Spark curiosity.

All of the email tips I’ve shared have only been tested on my relatively small audience. So, I thought I’d end with a tip that was tested on the masses.

Back in 2012, Barack Obama and his campaign team sent hundreds of emails to raise funds for his campaign.

Of the $690 million he raised, most came from direct email appeals. But there was one email, according to ABC news, that was far more effective than the rest. And it was an odd one.

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The email that drew in the most cash, had a strange subject line. It simply said “Hey.”

The actual email asked the reader to donate, sharing all the expected reasons, but the subject line was different.

It sparked curiosity, it got people wondering, is Obama saying Hey just to me?

Readers were curious and couldn’t help but open the email. According to ABC it was “the most effective pitch of all.”

Because more people opened, it raised more money than any other email. The bias Obama used here is the curiosity gap. We’re more likely to act on something when our curiosity is piqued.

Email example

Loss aversion, social proof, consistency, scarcity and curiosity—all these nudges have helped me improve my emails. And I reckon they’ll work for you.

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It’s not guaranteed of course. Many might fail. But running some simple a/b tests for your emails is cost free, so why not try it out?

This blog is part of Phill Agnew’s Marketing Cheat Sheet series where he reveals the scientifically proven tips to help you improve your marketing. To learn more, listen to his podcast Nudge, a proud member of the Hubspot Podcast Network.

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The power of program management in martech

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The power of program management in martech

As a supporter of the program perspective for initiatives, I recognize the value of managing related projects, products and activities as a unified entity. 

While one-off projects have their place, they often involve numerous moving parts and in my experience, using a project-based approach can lead to crucial elements being overlooked. This is particularly true when building a martech stack or developing content, for example, where a program-based approach can ensure that all aspects are considered and properly integrated. 

For many CMOs and marketing organizations, programs are becoming powerful tools for aligning diverse initiatives and driving strategic objectives. Let’s explore the essential role of programs in product management, project management and marketing operations, bridging technical details with business priorities. 

Programs in product management

Product management is a fascinating domain where programs operate as a strategic framework, coordinating related products or product lines to meet specific business objectives.

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Product managers are responsible for defining a product or product line’s strategy, roadmap and features. They work closely with program managers, who ensure alignment with market demands, customer needs and the company’s overall vision by managing offerings at a program level. 

Program managers optimize the product portfolio, make strategic decisions about resource allocation and ensure that each product contributes to the program’s goals. One key aspect of program management in product management is identifying synergies between products. 

Program managers can drive innovation and efficiency across the portfolio by leveraging shared technologies, customer insights, or market trends. This approach enables organizations to respond quickly to changing market conditions, seize emerging opportunities and maintain a competitive advantage. Product managers, in turn, use these insights to shape the direction of individual products.

Moreover, programs in product management facilitate cross-functional collaboration and knowledge sharing. Program managers foster a holistic understanding of customer needs and market dynamics by bringing together teams from various departments, such as engineering, marketing and sales.

Product managers also play a crucial role in this collaborative approach, ensuring that all stakeholders work towards common goals, ultimately leading to more successful product launches and enhanced customer satisfaction.

Dig deeper: Understanding different product roles in marketing technology acquisition

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Programs in project management

In project management, programs provide a structured approach for managing related projects as a unified entity, supporting broader strategic objectives. Project managers are responsible for planning, executing and closing individual projects within a program. They focus on specific deliverables, timelines and budgets. 

On the other hand, program managers oversee these projects’ coordination, dependencies and outcomes, ensuring they collectively deliver the desired benefits and align with the organization’s strategic goals.

A typical example of a program in project management is a martech stack optimization initiative. Such a program may involve integrating marketing technology tools and platforms, implementing customer data management systems and training employees on the updated technologies. Project managers would be responsible for the day-to-day management of each project. 

In contrast, the program manager ensures a cohesive approach, minimizes disruptions and realizes the full potential of the martech investments to improve marketing efficiency, personalization and ROI.

The benefits of program management in project management are numerous. Program managers help organizations prioritize initiatives that deliver the greatest value by aligning projects with strategic objectives. They also identify and mitigate risks that span multiple projects, ensuring that issues in one area don’t derail the entire program. Project managers, in turn, benefit from this oversight and guidance, as they can focus on successfully executing their projects.

Additionally, program management enables efficient resource allocation, as skills and expertise can be shared across projects, reducing duplication of effort and maximizing value. Project managers can leverage these resources and collaborate with other project teams to achieve their objectives more effectively.

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Dig deeper: Combining martech projects: 5 questions to ask

Programs in marketing operations

In marketing operations, programs play a vital role in integrating and managing various marketing activities to achieve overarching goals. Marketing programs encompass multiple initiatives, such as advertising, content marketing, social media and event planning. Organizations ensure consistent messaging, strategic alignment, and measurable results by managing these activities as a cohesive program.

In marketing operations, various roles, such as MOps managers, campaign managers, content managers, digital marketing managers and analytics managers, collaborate to develop and execute comprehensive marketing plans that support the organization’s business objectives. 

These professionals work closely with cross-functional teams, including creative, analytics and sales, to ensure that all marketing efforts are coordinated and optimized for maximum impact. This involves setting clear goals, defining key performance indicators (KPIs) and continuously monitoring and adjusting strategies based on data-driven insights.

One of the primary benefits of a programmatic approach in marketing operations is maintaining a consistent brand voice and message across all channels. By establishing guidelines and standards for content creation, visual design and customer interactions, marketing teams ensure that the brand’s identity remains cohesive and recognizable. This consistency builds customer trust, reinforces brand loyalty and drives business growth.

Programs in marketing operations enable organizations to take a holistic approach to customer engagement. By analyzing customer data and feedback across various touchpoints, marketing professionals can identify opportunities for improvement and develop targeted strategies to enhance the customer experience. This customer-centric approach leads to increased satisfaction, higher retention rates and more effective marketing investments.

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Dig deeper: Mastering the art of goal setting in marketing operations

Embracing the power of programs for long-term success

We’ve explored how programs enable marketing organizations to drive strategic success and create lasting impact by aligning diverse initiatives across product management, project management and marketing operations. 

  • Product management programs facilitate cross-functional collaboration and ensure alignment with market demands. 
  • In project management, they provide a structured approach for managing related projects and mitigating risks. 
  • In marketing operations, programs enable consistent messaging and a customer-centric approach to engagement.

Program managers play a vital role in maintaining strategic alignment, continuously assessing progress and adapting to changes in the business environment. Keeping programs aligned with long-term objectives maximizes ROI and drives sustainable growth.

Organizations that invest in developing strong program management capabilities will be better positioned to optimize resources, foster innovation and achieve their long-term goals.



As a CMO or marketing leader, it is important to recognize the strategic value of programs and champion their adoption across your organization. By aligning efforts across various domains, you can unlock the full potential of your initiatives and drive meaningful results. Try it, you’ll like it.

Fuel for your marketing strategy.

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Opinions expressed in this article are those of the guest author and not necessarily MarTech. Staff authors are listed here.

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