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A Checklist For Essential Year-Round Tasks

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A Checklist For Essential Year-Round Tasks

SEO is a big discipline. Without structure and planning, a lot of time and dollars can be wasted or used inefficiently.

A lot of SEO activities are started and never completed.

Couple that with the fact that SEO is never “done,” and it can be hard to start, finish, and stay on track with prioritized strategic and tactical elements that have a chance to make a real impact.

By breaking SEO down into daily, monthly, quarterly, and annual milestones and process-driven tactics, you can build the right level of planning to keep it on track and efficient.

These activities should be tied to goals and a larger strategy, but offer a great framework for how to make sure SEO is well planned and structured on an annual basis.

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Daily

Educate Yourself

Staying up to date on industry news is a critical aspect of SEO that must be built into any maintenance or ongoing management plan.

This ranges from the mission-critical alerts and updates the search engines announce themselves to keeping tabs on SEO best practices and breaking news from sources like Search Engine Journal.

Big shifts in the industry are hard to miss.

But smaller, more subtle changes can become magnified when you miss them or best practices become outdated.

Don’t fall behind or deploy outdated tactics!

Know Your Current Metrics

Monitoring your key SEO performance metrics in real-time, or at least once per day, is especially necessary for brands and companies that rely on ecommerce transactions or lead volume to feed a sales team.

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Knowing how your website is performing in search through top-level metrics is important for recognizing any red flags. These could include:

  • A specific or aggregate positioning drop.
  • An organic traffic drop.
  • A decrease in sales or lead volume.

Being able to recognize problems as soon as they happen is key.

You need to be able to diagnose issues and reverse any negative trends before they impact your overall marketing and business goals.

By keeping tabs on actual performance, you can compare to benchmarks and baselines to make sure that you fully understand cause and effect with your metrics and not have an issue happen for too long before you can intervene.

You can monitor less critical KPIs (any that don’t necessitate an immediate reaction) on a weekly basis.

Make Progress On Tactics

A solid SEO plan or campaign must have goals, a strategy, and specific tactics outlined.

Without a plan, process, or defined approach, you can waste a lot of time chasing specific SEO aspects that might be low impact and low priority.

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The daily process should include specific tasks, milestones, and achievable actions that work toward the bigger picture.

The tactics can include things being done for the first time in a phased approach or action items that are more in a rinse and repeat methodology.

Regardless, the list of specific technical, on-page, and off-page action items should be defined for the year, broken out into months, and further into tactics and progress that can be made on a daily basis to stay on track.

SEO requires both big picture thinking and the ability to tackle daily tasks and action items.

Monthly

Report On Performance

Beyond the daily or weekly KPI monitoring, it’s often important to use monthly cycles to more broadly report on performance.

The focus of monthly checkpoints allows for dedicated time to compare a larger sample size of data and see trends.

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Monthly performance reporting should include year-over-year comparisons of the completed month plus any available year-to-date stats.

Find meaningful intervals to measure and be consistent. Looking at bigger ranges of time helps to see trends that are hard to decipher in small sample sizes.

Any stories of the what and why for deviations in goal, celebrations for exceeding goals, and metrics that warrant possible changes to the plan are critical to the surface and prioritize through a dashboard or snapshot report of the performance data.

Recap Completed & Continuing Action Items

This is a chance to evaluate the tactics and execution in the previous month against the plan.

  • Was everything completed?
  • Were there deviations?
  • What obstacles or roadblocks were in the way or overcome?

Looking at the past helps shape the future.

When you combine the action items and tactics with the performance data, you should get an overall picture of the reality of what is driving SEO performance.

Plan Next Month’s Action Items & Evaluate The Plan

Monthly intervals are great for ensuring accountability for the completion of tasks.

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Even when the year is planned out, things change in SEO, and performance isn’t always what we expect after doing something the first time.

Taking a monthly planning approach, adjustments can be made to the plan like doubling down on a specific tactic or adjusting the overall strategy to recalibrate.

By being agile enough to monthly evaluate performance and tactics, you can avoid overthinking things and reacting too swiftly, but also not let too much time pass and lose footing with trends toward goals.

Having a good balance of planned tactics and actions versus the need for agile methods to pivot when needed is often the best approach to stay current and proactive.

Quarterly

Technical Issues Auditing

Assuming you have covered technical issues at the beginning of your SEO focus and are also watching for any that trigger red flags in daily and weekly monitoring, it is important to take a broader look through an audit each quarter.

This audit should include a review of reported issues in Google Search Console and Bing Webmaster Tools.

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Plus, comparison to benchmarks and standards for site speed, mobile usability, validation of structured data, and the aspects that aren’t often looked at on a more frequent basis.

On-Page Issues Auditing

Without an audit process and even with frequent monitoring, things happen on websites.

A code update, database update, a plugin/extension update, or publishing content can cause duplicate tags, duplicate content, or even missing on-page elements.

A quarterly audit of on-page issues that can be conducted using a wide range of free and subscription third-party tools is important.

There are tools that will even send alerts and factor into the daily process if something changes like a meta description being wiped out.

Regardless, having a solid tools stack and process for quarterly evaluation and comparison to the previous audit is important to ensure that the results of the audit and any fixes needed are noted and make it into the tactical plan.

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Link Profile Auditing

The SEO plan overall likely includes some form of link building.

Whether that is through attracting links with engaging content or a more focused plan of research and outreach, it is likely a part of the ongoing tactics (or should be considered, if it isn’t).

The investment of time and effort into the tactics makes it important to have visibility of the overall link profile and progress.

This might be a performance metric tracked in the monthly reporting phase, but quarterly should be audited in a deeper sense.

Evaluating the quality of links, the number of links, diversity of sources, relevancy of linked content, comparisons to competitors, comparisons to benchmarks, and period-over-period comparisons are all important aspects to ensure that the plan is performing as intended in the area of backlinks.

Plus, if not caught through daily or monthly efforts, any spammy links or negative SEO attempts can be caught here and addressed through the disavow process.

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Local Listings Audit

Once local listings management is in maintenance mode, there won’t be a frequent need for major changes with NAP (name, address, phone) data or inconsistencies in listing data.

However, that doesn’t mean that it won’t happen and that it can be “set it and forget it.”

An audit using third-party tools to ensure accuracy and consistency of data is strongly advised at least quarterly.

This audit can identify issues that can be addressed on a one-off basis as well as provide guidance on performance and any needed changes to the content, reviews, and other aspects of the listings themselves beyond the basic NAP data.

If any third-party data sources or listings were missed, Google Business Profile data can be overwritten with inaccurate listing info.

Even if nothing changes with your management of listings, data can change and needs to be monitored at a minimum.

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Yearly

Measure Performance

When running annual plans for SEO – and even when not on annual agreements or evaluation cycles – taking an entire year of data and evaluating it is helpful to advise strategy and find measurable ROI calculations.

SEO is a long-term process to achieve the most competitive positioning possible in search engines. It is a valuable investment of time to look at performance data over 12-month spans, compare it to previous periods, look at benchmarks, and celebrate successes.

Even if you don’t have annual budgets or agreements with outside partners/providers, taking an annual step back and looking at performance and the effort like an investment rather than an expense is important.

Planning Strategy & Tactics

In addition to reviewing yearly performance data, you should also be planning out your goals, strategy, and tactics for the next year.

Even though the plan could change a week into maintenance, having a plan, and setting a target is a key to measuring progress.

Without a plan and using past learnings and a realistic view of the resources being invested in the coming year, there can be a gap between expectations and reality.

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It is best to sort this out before getting months down the road.

Conclusion

We all have goals and specific outcomes we want to achieve from our SEO investments and efforts.

Rather than reacting and getting pulled into things that scream the loudest, having a structure and organization to how the work is done can keep your time and investment focused.

Whether it is technical factors, on-page, content, or backlinks, by having a set cadence and structure in your approach you can balance both planned activities and maintain the agility needed to react at the moment.

And make sure that progress is made and priorities for SEO work don’t get out of balance.

More Resources:

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How To Write ChatGPT Prompts To Get The Best Results

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How To Write ChatGPT Prompts To Get The Best Results

ChatGPT is a game changer in the field of SEO. This powerful language model can generate human-like content, making it an invaluable tool for SEO professionals.

However, the prompts you provide largely determine the quality of the output.

To unlock the full potential of ChatGPT and create content that resonates with your audience and search engines, writing effective prompts is crucial.

In this comprehensive guide, we’ll explore the art of writing prompts for ChatGPT, covering everything from basic techniques to advanced strategies for layering prompts and generating high-quality, SEO-friendly content.

Writing Prompts For ChatGPT

What Is A ChatGPT Prompt?

A ChatGPT prompt is an instruction or discussion topic a user provides for the ChatGPT AI model to respond to.

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The prompt can be a question, statement, or any other stimulus to spark creativity, reflection, or engagement.

Users can use the prompt to generate ideas, share their thoughts, or start a conversation.

ChatGPT prompts are designed to be open-ended and can be customized based on the user’s preferences and interests.

How To Write Prompts For ChatGPT

Start by giving ChatGPT a writing prompt, such as, “Write a short story about a person who discovers they have a superpower.”

ChatGPT will then generate a response based on your prompt. Depending on the prompt’s complexity and the level of detail you requested, the answer may be a few sentences or several paragraphs long.

Use the ChatGPT-generated response as a starting point for your writing. You can take the ideas and concepts presented in the answer and expand upon them, adding your own unique spin to the story.

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If you want to generate additional ideas, try asking ChatGPT follow-up questions related to your original prompt.

For example, you could ask, “What challenges might the person face in exploring their newfound superpower?” Or, “How might the person’s relationships with others be affected by their superpower?”

Remember that ChatGPT’s answers are generated by artificial intelligence and may not always be perfect or exactly what you want.

However, they can still be a great source of inspiration and help you start writing.

Must-Have GPTs Assistant

I recommend installing the WebBrowser Assistant created by the OpenAI Team. This tool allows you to add relevant Bing results to your ChatGPT prompts.

This assistant adds the first web results to your ChatGPT prompts for more accurate and up-to-date conversations.

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It is very easy to install in only two clicks. (Click on Start Chat.)

Screenshot from ChatGPT, April 2024

For example, if I ask, “Who is Vincent Terrasi?,” ChatGPT has no answer.

With WebBrower Assistant, the assistant creates a new prompt with the first Bing results, and now ChatGPT knows who Vincent Terrasi is.

Enabling reverse prompt engineeringScreenshot from ChatGPT, March 2023

You can test other GPT assistants available in the GPTs search engine if you want to use Google results.

Master Reverse Prompt Engineering

ChatGPT can be an excellent tool for reverse engineering prompts because it generates natural and engaging responses to any given input.

By analyzing the prompts generated by ChatGPT, it is possible to gain insight into the model’s underlying thought processes and decision-making strategies.

One key benefit of using ChatGPT to reverse engineer prompts is that the model is highly transparent in its decision-making.

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This means that the reasoning and logic behind each response can be traced, making it easier to understand how the model arrives at its conclusions.

Once you’ve done this a few times for different types of content, you’ll gain insight into crafting more effective prompts.

Prepare Your ChatGPT For Generating Prompts

First, activate the reverse prompt engineering.

  • Type the following prompt: “Enable Reverse Prompt Engineering? By Reverse Prompt Engineering I mean creating a prompt from a given text.”
Enabling reverse prompt engineeringScreenshot from ChatGPT, March 2023

ChatGPT is now ready to generate your prompt. You can test the product description in a new chatbot session and evaluate the generated prompt.

  • Type: “Create a very technical reverse prompt engineering template for a product description about iPhone 11.”
Reverse Prompt engineering via WebChatGPTScreenshot from ChatGPT, March 2023

The result is amazing. You can test with a full text that you want to reproduce. Here is an example of a prompt for selling a Kindle on Amazon.

  • Type: “Reverse Prompt engineer the following {product), capture the writing style and the length of the text :
    product =”
Reverse prompt engineering: Amazon productScreenshot from ChatGPT, March 2023

I tested it on an SEJ blog post. Enjoy the analysis – it is excellent.

  • Type: “Reverse Prompt engineer the following {text}, capture the tone and writing style of the {text} to include in the prompt :
    text = all text coming from https://www.searchenginejournal.com/google-bard-training-data/478941/”
Reverse prompt engineering an SEJ blog postScreenshot from ChatGPT, March 2023

But be careful not to use ChatGPT to generate your texts. It is just a personal assistant.

Go Deeper

Prompts and examples for SEO:

  • Keyword research and content ideas prompt: “Provide a list of 20 long-tail keyword ideas related to ‘local SEO strategies’ along with brief content topic descriptions for each keyword.”
  • Optimizing content for featured snippets prompt: “Write a 40-50 word paragraph optimized for the query ‘what is the featured snippet in Google search’ that could potentially earn the featured snippet.”
  • Creating meta descriptions prompt: “Draft a compelling meta description for the following blog post title: ’10 Technical SEO Factors You Can’t Ignore in 2024′.”

Important Considerations:

  • Always Fact-Check: While ChatGPT can be a helpful tool, it’s crucial to remember that it may generate inaccurate or fabricated information. Always verify any facts, statistics, or quotes generated by ChatGPT before incorporating them into your content.
  • Maintain Control and Creativity: Use ChatGPT as a tool to assist your writing, not replace it. Don’t rely on it to do your thinking or create content from scratch. Your unique perspective and creativity are essential for producing high-quality, engaging content.
  • Iteration is Key: Refine and revise the outputs generated by ChatGPT to ensure they align with your voice, style, and intended message.

Additional Prompts for Rewording and SEO:
– Rewrite this sentence to be more concise and impactful.
– Suggest alternative phrasing for this section to improve clarity.
– Identify opportunities to incorporate relevant internal and external links.
– Analyze the keyword density and suggest improvements for better SEO.

Remember, while ChatGPT can be a valuable tool, it’s essential to use it responsibly and maintain control over your content creation process.

Experiment And Refine Your Prompting Techniques

Writing effective prompts for ChatGPT is an essential skill for any SEO professional who wants to harness the power of AI-generated content.

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Hopefully, the insights and examples shared in this article can inspire you and help guide you to crafting stronger prompts that yield high-quality content.

Remember to experiment with layering prompts, iterating on the output, and continually refining your prompting techniques.

This will help you stay ahead of the curve in the ever-changing world of SEO.

More resources: 


Featured Image: Tapati Rinchumrus/Shutterstock

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Measuring Content Impact Across The Customer Journey

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Measuring Content Impact Across The Customer Journey

Understanding the impact of your content at every touchpoint of the customer journey is essential – but that’s easier said than done. From attracting potential leads to nurturing them into loyal customers, there are many touchpoints to look into.

So how do you identify and take advantage of these opportunities for growth?

Watch this on-demand webinar and learn a comprehensive approach for measuring the value of your content initiatives, so you can optimize resource allocation for maximum impact.

You’ll learn:

  • Fresh methods for measuring your content’s impact.
  • Fascinating insights using first-touch attribution, and how it differs from the usual last-touch perspective.
  • Ways to persuade decision-makers to invest in more content by showcasing its value convincingly.

With Bill Franklin and Oliver Tani of DAC Group, we unravel the nuances of attribution modeling, emphasizing the significance of layering first-touch and last-touch attribution within your measurement strategy. 

Check out these insights to help you craft compelling content tailored to each stage, using an approach rooted in first-hand experience to ensure your content resonates.

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Whether you’re a seasoned marketer or new to content measurement, this webinar promises valuable insights and actionable tactics to elevate your SEO game and optimize your content initiatives for success. 

View the slides below or check out the full webinar for all the details.

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How to Find and Use Competitor Keywords

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How to Find and Use Competitor Keywords

Competitor keywords are the keywords your rivals rank for in Google’s search results. They may rank organically or pay for Google Ads to rank in the paid results.

Knowing your competitors’ keywords is the easiest form of keyword research. If your competitors rank for or target particular keywords, it might be worth it for you to target them, too.

There is no way to see your competitors’ keywords without a tool like Ahrefs, which has a database of keywords and the sites that rank for them. As far as we know, Ahrefs has the biggest database of these keywords.

How to find all the keywords your competitor ranks for

  1. Go to Ahrefs’ Site Explorer
  2. Enter your competitor’s domain
  3. Go to the Organic keywords report

The report is sorted by traffic to show you the keywords sending your competitor the most visits. For example, Mailchimp gets most of its organic traffic from the keyword “mailchimp.”

Mailchimp gets most of its organic traffic from the keyword, “mailchimp”.Mailchimp gets most of its organic traffic from the keyword, “mailchimp”.

Since you’re unlikely to rank for your competitor’s brand, you might want to exclude branded keywords from the report. You can do this by adding a Keyword > Doesn’t contain filter. In this example, we’ll filter out keywords containing “mailchimp” or any potential misspellings:

Filtering out branded keywords in Organic keywords reportFiltering out branded keywords in Organic keywords report

If you’re a new brand competing with one that’s established, you might also want to look for popular low-difficulty keywords. You can do this by setting the Volume filter to a minimum of 500 and the KD filter to a maximum of 10.

Finding popular, low-difficulty keywords in Organic keywordsFinding popular, low-difficulty keywords in Organic keywords

How to find keywords your competitor ranks for, but you don’t

  1. Go to Competitive Analysis
  2. Enter your domain in the This target doesn’t rank for section
  3. Enter your competitor’s domain in the But these competitors do section
Competitive analysis reportCompetitive analysis report

Hit “Show keyword opportunities,” and you’ll see all the keywords your competitor ranks for, but you don’t.

Content gap reportContent gap report

You can also add a Volume and KD filter to find popular, low-difficulty keywords in this report.

Volume and KD filter in Content gapVolume and KD filter in Content gap

How to find keywords multiple competitors rank for, but you don’t

  1. Go to Competitive Analysis
  2. Enter your domain in the This target doesn’t rank for section
  3. Enter the domains of multiple competitors in the But these competitors do section
Competitive analysis report with multiple competitorsCompetitive analysis report with multiple competitors

You’ll see all the keywords that at least one of these competitors ranks for, but you don’t.

Content gap report with multiple competitorsContent gap report with multiple competitors

You can also narrow the list down to keywords that all competitors rank for. Click on the Competitors’ positions filter and choose All 3 competitors:

Selecting all 3 competitors to see keywords all 3 competitors rank forSelecting all 3 competitors to see keywords all 3 competitors rank for
  1. Go to Ahrefs’ Site Explorer
  2. Enter your competitor’s domain
  3. Go to the Paid keywords report
Paid keywords reportPaid keywords report

This report shows you the keywords your competitors are targeting via Google Ads.

Since your competitor is paying for traffic from these keywords, it may indicate that they’re profitable for them—and could be for you, too.

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You know what keywords your competitors are ranking for or bidding on. But what do you do with them? There are basically three options.

1. Create pages to target these keywords

You can only rank for keywords if you have content about them. So, the most straightforward thing you can do for competitors’ keywords you want to rank for is to create pages to target them.

However, before you do this, it’s worth clustering your competitor’s keywords by Parent Topic. This will group keywords that mean the same or similar things so you can target them all with one page.

Here’s how to do that:

  1. Export your competitor’s keywords, either from the Organic Keywords or Content Gap report
  2. Paste them into Keywords Explorer
  3. Click the “Clusters by Parent Topic” tab
Clustering keywords by Parent TopicClustering keywords by Parent Topic

For example, MailChimp ranks for keywords like “what is digital marketing” and “digital marketing definition.” These and many others get clustered under the Parent Topic of “digital marketing” because people searching for them are all looking for the same thing: a definition of digital marketing. You only need to create one page to potentially rank for all these keywords.

Keywords under the cluster of "digital marketing"Keywords under the cluster of "digital marketing"

2. Optimize existing content by filling subtopics

You don’t always need to create new content to rank for competitors’ keywords. Sometimes, you can optimize the content you already have to rank for them.

How do you know which keywords you can do this for? Try this:

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  1. Export your competitor’s keywords
  2. Paste them into Keywords Explorer
  3. Click the “Clusters by Parent Topic” tab
  4. Look for Parent Topics you already have content about

For example, if we analyze our competitor, we can see that seven keywords they rank for fall under the Parent Topic of “press release template.”

Our competitor ranks for seven keywords that fall under the "press release template" clusterOur competitor ranks for seven keywords that fall under the "press release template" cluster

If we search our site, we see that we already have a page about this topic.

Site search finds that we already have a blog post on press release templatesSite search finds that we already have a blog post on press release templates

If we click the caret and check the keywords in the cluster, we see keywords like “press release example” and “press release format.”

Keywords under the cluster of "press release template"Keywords under the cluster of "press release template"

To rank for the keywords in the cluster, we can probably optimize the page we already have by adding sections about the subtopics of “press release examples” and “press release format.”

3. Target these keywords with Google Ads

Paid keywords are the simplest—look through the report and see if there are any relevant keywords you might want to target, too.

For example, Mailchimp is bidding for the keyword “how to create a newsletter.”

Mailchimp is bidding for the keyword “how to create a newsletter”Mailchimp is bidding for the keyword “how to create a newsletter”

If you’re ConvertKit, you may also want to target this keyword since it’s relevant.

If you decide to target the same keyword via Google Ads, you can hover over the magnifying glass to see the ads your competitor is using.

Mailchimp's Google Ad for the keyword “how to create a newsletter”Mailchimp's Google Ad for the keyword “how to create a newsletter”

You can also see the landing page your competitor directs ad traffic to under the URL column.

The landing page Mailchimp is directing traffic to for “how to create a newsletter”The landing page Mailchimp is directing traffic to for “how to create a newsletter”

Learn more

Check out more tutorials on how to do competitor keyword analysis:

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