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3 Common Reasons Your Emails Land in the Spam Folder



Hannah Baker needed 13 reasons why to commit suicide but your mails only need three.

The email has the highest ROI (return on investment). The use of email is the foundation of digital marketing. Emails have a direct engagement with the clients. Emails are the first check of the day for 58 per cent of people. Emails can work wonders for your lead generation and lead nurturing. Emails are inexpensive. Emails can be used for a variety of purposes like a discount announcement, surveys, product feedback, cart abandonment feedback etc.

Emails can be a powerful tool but there is no point of this power if misfires in a spam folder. When your email consistently moved to spam folder then the email service provider can blacklist you thus barring from any future email marketing.

Every email server maintains a sender score for every email sender. The sender score is the numerical representation of your sending reputation. Many key metrics determine your sender score such as sending volume, sender rejected rate, spam trap hits, unknown user rate etc. The scores range from 0 to 100. If key parameters area affected by your email sending lists then your sender score fluctuate. Lower sender score will get your mails to land in a spam folder. The sender score is email sending standard that every sender should be aware of and should maintain a high sender score if he wants to stay in email marketing for the long run.

What Is Spam?

what is spam

Spam is an unsolicited message sent to the user over the Internet for purpose of advertising, phishing, spreading malware etc. Spamming has no operating cost. The cost is borne by the public and internet service providers. Spam gets a very bad reputation because hacker uses email for sending viruses and malware to your computer system.

The CAN-SPAM Act is a law that sets the rules for commercial email, establishes requirements for commercial messages, gives recipients the right to have you stop emailing them.

Why spamming is bad for your business?

spam email

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Spamming gives a bad reputation to your business and makes you look desperate.  Spamming annoys people to no end. Spamming can make email server to blacklist you. Internet servers can penalize you also. The monetary penalty can also be imposed. Nobody will buy anything from you if you annoy people with spam.


Reasons why email land in the spam folder?

1. Your email lists are not organic – There is a clamour to stop GMO, your email lists need to be organic too. If email appending services and skip tracing services are used by your business for creating a mailing list by email address search and address search then your emails are likely to land in the spam folder. The mail list created by email appending services collected email addresses through data scraping websites or use third-party database. The user of the email address collected thorough have not consented to receive your promotional content. These email addresses although verified by email verification and email address validation can turn out to be obsolete.

List created by this may provide your will with a large customer base to work with but these lists are laden with inactive users, spam email address and already blacklisted email address. Emailing to these can surely give you the satisfaction of having a large database but in long term will be a blunder for your mailing campaign.

The invalid and inactive email address can trigger a spam filter and you are constantly sending to those addresses can make you a detected by spam radar.

When you organically make people subscribe to your content then too you have to use email data validation and email verification as people sometimes, intentionally or unintentionally, can give your wrong addresses. In case of email appended list verification is the necessary step to be followed.

The list can also contain spam traps. Spam traps are the honey pots created by internet service providers to identify and monitor spam email. These lure spammers. You should remove spam traps from your email lists or you will end up getting blacklisted.

The invalid address can increase your emails bounce rate which can lower your sender score.

2. You don’t get technicalities right – According to Murphy’s Law, “Whatever can go wrong will go wrong” in case of email spamming, whatever encompasses many things.

The spam filter is a program that used to detect the unsolicited and unwanted email and stop them to get in the user mailbox. To get past this Gandalf you need a trespassing strategy. The spam filter is often triggered by certain word in subject or body of the email. These words are mostly used to draw attention by a spammer. Some examples are congratulation, order now, winner, this is not spam, guarantee etc. Avoid using this in your emails.


If your emails are deleted without even opening, deleted instantly or left unread for months, these instances trigger spam filters and lower your sender rating. The lower rating will land your emails in the spam folder or get your sender identity blacklisted.

This can also happen when your subscribers don’t remember you. An average person subscribes to a lot of content on the Internet and most of the time it is due to many websites doesn’t allow viewing its content without subscribing. This will make him forget even subscribing to you. Your emails should be subjected such that it helps him remember subscribing to you.

If someone has legitimately subscribed to your content but your subject line, your sending address or physical address does not make your identity clears to the client. He will classify your email as spam. The email should get look, image and typography according to your brand logo or look to get the client to remember you.

Sometimes it is the content that you are sending is not according to spam filter standard. The HTML code that you use in your emails to make them more engaging should be clear and concise. The attachment with promotional emails should be avoided at all cost. The images though can make your email look eye-catching and engaging by the only image with little to no text will be interpreted as spam by the spam filter. A standard 600 to 800-pixel widths should be used.

3. You don’t get ethics right– Twitter may have you believe otherwise but there are few email manners and ethics that you should mind to keep your emails out of spam folder.

Many business send an email with a subject line that has nothing to do with the content of the email. A subject line such as “urgent notice” or “It was nice meeting you” surely can grab the attention of your people but when they open it they will not find this amusing. You should avoid using these tactics. Your subject line should reflect the content of your email.

Also Read:  Email Prospecting Tips for Salespeople: Best Practices that Win Customers and Increase Conversion!

unsubscribe emails

It is mandatory by CAN-SPAM act that you should include a unsubscribe links in your email so that people that no longer want to receive your mail and want no engagement with you could unsubscribe from your mailing list. This may sound bad for your business but this is a necessary practice to be followed. If you don’t do this practice then people will complain your emails as spam and monetary fine could also be imposed. You cannot force people in giving any survey answers for their opting out of your emails. The only thing that you could do is giving a link to visit your website and opt-out or unsubscribe from there.


Sometimes few businesses go overboard with promotional contents. Though a client has willingly subscribed to the emails that don’t give you a free hand to flood his inbox with your mails. Too many emails will make your customer feel bothered and they will either unsubscribe you or complain of spam.

Email personalization plays a huge role in this. You can sent client personalized email about the products they have searched, wish-listed or have bought earlier. This will surely grab his attention and he will be getting mail only for those offers which he finds interesting. It will help your business in scoring a better sender score as far as mail is concerned and also generate leads that are authentic and promising.

In conclusion

subscribe emails

Your email campaign will become null and void if you are not able to make it no their inboxes. If you avoid doing these three mistakes then surely you will improve your chances in getting lost and forgotten in the spam land. Avoid making these mistakes, it will not only save your reputation as sender and money squandered on mail invalid and obsolete addresses. When email land in spam they give you a wrong picture of where your email campaign is heading. Steer clear of spam and you will get realistic statics on the success of your mailing strategy.

You can educate you are current subscribe on how to move your emails to the primary inbox, not in social and promotional boxes. This will improve your chances of engaging your subscriber and getting clear of spam radar. You could also use a spam test filter, spam checker or email optimization tool so that your sender score can improve. Litmus or mail tester is a few programs that can help you in improving your emailing campaign.

Hope these points make for keystones for your emailing strategy for your business. All the best.



What Not to do in Email Marketing



What Not to do in Email Marketing

Email marketing is one of the best ways to speak directly to your audience. You can build a relationship with them and create loyal customers. It is also a great way to generate traffic to your website, increase leads, and execute large campaigns.

With all of the benefits that your company can gain from email marketing, it’s no wonder that 64% of small businesses engage in email marketing. However, there are still a few important things to keep in mind. In order to be successful, you should avoid these 4 mistakes explained by 97 Switch when preparing an email marketing campaign.

Talk About Yourself

Many companies fall into the trap of only talking about themselves. They assume that since their audience signed up for emails, they want to hear all about the company and the sales. While marketing your products or services is important to do sometimes, your audience is still looking for value.

Failing to foster a relationship with them by being too sales-y will lead to unsubscribers and a loss of potential customers.

Instead, it’s important to give the audience something in return for their loyalty. Exclusive deals and sales codes are appreciated, but they also want to see educational or entertaining content in their inbox.

One way to do this is by creating content such as “you asked, we delivered” or “your questions answered” to show that you care about your customers and the feedback they give you, and it builds trust.

It’s also important to speak your audience’s language. Sometimes, companies get too caught up in trying to sound professional and impressive and end up using jargon that’s hard to understand.


Using more simple ways to get your message across is imperative, as it makes the email easier to consume and thus more valuable.

Email Without a Purpose

While building relationships with your customers is one of the main goals of email marketing, you should keep in mind that they don’t want to hear from your company just for the sake of connecting.

Ensure that you have a clear purpose for each email you send, whether that be to inform, entertain, or motivate.

Being intentional about when to reach out includes sending timely emails. You should respond to relevant industry, company, or world news in a timely manner. Readers would find you reminding them about the last day of a sale important, and that qualifies as a purposeful email.

Part of proceeding with a clear purpose is also including a call to action in your emails. Your readers want to know exactly what you’re asking of them, and making it simple is the best way to get it. Beware of including too many calls to action, as it can be more confusing and seem more selfish than helpful.

Over Generalize

Personalization is one of the greatest strengths of email marketing, yet it is often overlooked. Simply including first names in an email makes it sound more personal and builds stronger relationships. This can easily be achieved using an email scheduling tool such as Mailchimp. Again, this is a way to build customer relationships. Research shows that using someone’s name in the subject line increases open rates by 26%. Be that as it may, personalization is more than just plugging in names.

Using an email marketing tool is also an easy way to utilize the segmentation aspect of personalization. By separating your audience into groups, you can categorize what they would each be most interested to hear from you.

It has been shown that segmented campaigns perform better than non-segmented campaigns. An example of this is categorizing your readers as beginners, intermediate, or advanced knowledge of your industry. Based on this category, you can send each segment a different email that would pertain to them more specifically.


Your readers will appreciate that your content is tailored to their needs. Imagine sending a beginner an email that skips over the basics of a process. They would be confused and find it very unhelpful.

Now imagine an expert who is wasting time reading the basics that they know by heart. They would become frustrated and lose interest in finishing the email. These are just two examples of using segmentation to better serve your audience.

Use Poor Subject Lines

Often, people will decide whether to open an email at all based on the subject line alone. A mistake that marketers tend to make is wording the subject in a way that sounds like spam, and thus never gets opened or reaches the audience.

As we mentioned before, it is also helpful to include someone’s name in the subject line. While it might seem like a shot in the dark to form an effective subject, there are a few tips for the best open rates you can achieve.

A good subject line should be short. The ideal length for a subject is 7 words, based on a study conducted by Marketo.

However, you also want to make it interesting so that people are curious and want to know more. This curiosity is enough to encourage people to read the email.

However, you want to avoid click-baiting your readers with interesting subject lines that have nothing to do with the content in the email. Make sure that your subject is also relevant to what you have to say. Otherwise, you will have the opposite effect you’d intended by destroying trust and losing credibility.

Being Inconsistent

Simply sending out random emails is not enough to see results. You have to stick to a schedule that your readers can count on and know when to expect to hear from you in their inbox.


The frequency can vary based on your industry and from business to business, but emailing at least once a month is recommended. The more you email, the more you will be on the top of potential customers’ minds when they need what you offer.

That being said, you shouldn’t always assume more contact is better. If your company emails are flooding their inbox, you can bet that they will either block the sender or unsubscribe from future emails. Finding a balance is key to seeing the best results from your campaigns.

You should also consider the brand voice that you are using to speak to your customers. If your emails all sound like they were written by different people, then it’s hard to gain the brand-strengthening benefits of email marketing. It is also confusing to your audience and makes it harder for them to connect with the company.

A good way to remedy this is to create a company persona, where you give a personality to the company that is sending the emails.

Are you funny and witty, or are you serious and somber? Consider strengthening your branding within the company before communicating it with the world.

Key Takeaways

You can’t expect to be perfect at email marketing, so don’t get discouraged if you find that you have made these mistakes. There is always room for improvements, and every so often it’s a good idea to evaluate how your email marketing campaigns are going.

Using analytics to track your results and adjusting your strategy will help you grow as you fix any mistakes you might be making.

By taking the time to improve your strategy, you will see the success that can carry across all your marketing efforts.


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