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11 Free Email Hacks to Step Up Your Productivity

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11 Free Email Hacks to Step Up Your Productivity

If you’re anything like me, a solid portion of your day is sifting through your inbox, sending emails to junk, and responding to time-sensitive emails.

Need some help managing it? We’ve got free email hacks that will help you better manage your inbox so you can focus on the important stuff.

→ Download Now: The Beginner's Guide to Email Marketing [Free Ebook]

11 Free Email Hacks to Step Up Your Productivity

1. Turn off your notifications or pause emails.

Other than social media, email is where most people get flooded with notifications. This can be one of the biggest blockers to productivity since your attention is being pulled elsewhere.

Solution? Simply turn off email notifications to focus on your more pressing tasks. Better yet, you can pause incoming emails from even showing up in your inbox – if your email provider allows it.

boomerang's pause email feature on Gmail

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Outlook users can pause notifications through the Boomerang app and unpause when they’re ready to tackle them.

2. Block out times for batch email review.

Emails can come at all hours of the day and if you’re working with a team asynchronous, there are no off-hours.

So, instead of constantly checking your emails and responding to each one as it comes, set aside blocks of time during your day to review them.

This can be early morning, late afternoon, or whenever when you expect to have some downtime.

Pro-tip: Once you decide on this time block, add it to your calendar to avoid conflicts with other work activities.

3. Create templates.

You know how websites have FAQ sections? In our professional careers, we often communicate the same thing over and over to our clients, colleagues, and stakeholders.

To make this a bit easier, create templates to avoid starting from scratch every time you draft an email.

email hack: use templates

Your templates will be based on the questions you get most often, the phrases you use the most, and the messages you share the most. Things like:

  • Cold emails
  • Redirections to other teams
  • Weekly team notifications
  • OOO message

To set this up in Gmail, navigate to your settings, click on the Advanced tab, and click on “Enable” next to the Templates section. email hack: how to enable templates in gmail

4. Create folders.

Organization is the ultimate key to productivity and emails often fall on the back burner. The irony is they tend to hold some of the most important information we use in our day-to-day.

Creating folders within your email will not only make things easier to find but also more manageable when prioritizing your emails.

For instance, you can create categories by:

  • Priority (e.g. Action required, informational)
  • Function (e.g. HR, Finance, Insurance)
  • Teams (e.g. Leadership, direct reports, colleagues, etc)

5. Filter your incoming emails.

Why sort through emails when you can have your email provider do it for you automatically?

The filter feature – available through most email providers – allows you to sort, delete, flag, and forward emails.

email hacks - step 2 of creating a filter

You can do so using the following information:

  • Email addresses
  • Words and/or phrases
  • Subject line
  • Attachment

Once you create the filter, you designate the automated follow-up action.

email hacks - step 3 of creating a filter on Gmail

Use cases include adding emails from leadership to a specific folder, deleting junk mail, marking reminders as read.

6. Use an email scheduler.

Gone are the days of waking up at 6 a.m. just to send an email you couldn’t send at 10 p.m. last night when you drafted it.

email hack - scheduling emails on Gmail

Some email providers allow you to schedule a date and time to send your email so you can set it and forget it – worry-free.

If your provider doesn’t have this feature, consider an extension like Boomerang, which you can integrate with your email to schedule emails.

7. Enable the “unsend” feature.

We all do it: Send an email then do the obligatory re-read of the email you already re-read five times before sending JUST in case – even though you can’t do anything about it. Until now.

Gmail and other email providers now allow you to unsend an email for a few seconds after you’ve clicked “Send,” just in case you spotted a mistake or simply changed your mind.

Pro-tip: Only add the recipients once your email is ready to go – this way, you’ll never send an unfinished email again.

8. Learn shortcuts.

Shortcuts allow you to complete your email tasks quickly without skipping a beat.

With email shortcuts, you can:

  • Compose new emails.
  • Add cc and bcc recipients.
  • Insert links.
  • Open spelling suggestions.
  • Format text with bold, italic, underline, indents, and alignments.
  • Archive emails

And that’s just to name a few. If there’s a feature you use often, there’s likely a shortcut to get you there with just one click or keystroke.

Of course, shortcuts will vary by provider and device. So before you start using them, make sure you’re using the right ones.

9. Unsubscribe.

If your inbox is anything like mine, there are a few thousand emails from brands you never interact with.

While deleting these emails is time-consuming, you can start decluttering your inbox by unsubscribing from emails you never read. Unfortunately, not all brands have disengagement workflows that will automatically remove you from a reading list.

In this case, you’ll have to manually unsubscribe yourself. Trust me, your future self will thank you.

10. Get a grammar browser extension.

Most of us draft emails directly from the “New Draft” box. However, that strategy comes with some risks – namely misspelling or awkward phrasing.

Apps like Grammarly will serve as proofreader, catching your mistakes as soon as you make them. Grammarly also has neat features that will tell you the tone of your message and suggest alternative phrases.

With this tool, you never have to worry about how you sound or if there’s a hidden typo. It takes all of the guesswork out so you can just focus on pressing “Send.”

11. Prioritize your emails.

If you’re still struggling with managing the large volume of emails you’re receiving, try following this popular rule: If the email requires a response that will take two minutes or fewer, respond immediately.

If it will take longer, save it for later. This strategy is designed to help you get rid of the clutter without getting overwhelmed.

There you have it – free email hacks that will help you get your inbox under control and maximize your productivity.

Editor’s Note: This post was originally published in Aug. 2016 and has been updated for comprehensiveness.

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En omfattande guide till LinkedIn-sponsrade uppdateringar

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En omfattande guide till LinkedIn-sponsrade uppdateringar

Although often underrated or reduced to a “networking platform,” LinkedIn has the potential to help you drive traffic to your website, increase brand awareness, and boost your revenue. How? Through LinkedIn sponsored updates or ads.

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Salesforce, Google-partner för lokal handel

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Salesforce, Google-partner för lokal handel

Salesforce has announced an integration between Salesforce Commerce Cloud and Google Merchant Center to help merchants highlight the availability of products in stores. The move builds on Salesforce data that suggests both the widespread use of online search in advance of brick and mortar store visits, and an increased likelihood of shopping trips when consumers can see that a store has an item in stock.

Using this new integration, merchants using Commerce Cloud will be able to turn local inventory data into local product listings on Google Search and Google Maps and in the Shopping tab.

Varför vi bryr oss. The distinction between digital and real-world commerce continues to collapse. Those online shopping behaviors that exploded during the pandemic will be with us for the foreseeable future, but it doesn’t mean store visits are a thing of the past.

Rather, consumers are looking for seamless connections between an online product discovery experience and in-person purchases. This integration seeks to support that aim at a granular local level.

The Salesforce data that supports the move can be found here.

Embedding commerce in discovery. The integration also braids together online discovery and the commerce experience. Just as many merchants now seek to provide a frictionless transition from finding a product online to making a digital purchase, this sees the opportunity to link discovery with in-person shopping.

This move pairs with the recent announcement of Salesforce’s Einstein GPT for Commerce that combines proprietary and generative AI models with real-time data such as customer demographic data and shopping history, to automate and tailor shopper recommendations in Commerce Cloud.

Gräv djupare: A roundup of the latest AI-powered marketing technology releases


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Om författaren

Kim Davis

Kim Davis är redaktionschef för MarTech. Född i London, men en New Yorker i över två decennier, började Kim täcka företagsprogramvara för tio år sedan. Hans erfarenhet omfattar SaaS för företaget, digital-annons-datadriven stadsplanering och tillämpningar av SaaS, digital teknik och data i marknadsföringsområdet.

Han skrev först om marknadsföringsteknologi som redaktör för Haymarkets The Hub, en dedikerad marknadsföringsteknologiwebbplats, som sedan blev en kanal på det etablerade direktmarknadsföringsmärket DMN. Kim började på DMN proper 2016, som senior redaktör, och blev Executive Editor, sedan chefredaktör en position som han hade till januari 2020.

Innan han arbetade med teknisk journalistik var Kim Associate Editor på en hyperlokal nyhetssajt i New York Times, The Local: East Village, och har tidigare arbetat som redaktör för en akademisk publikation och som musikjournalist. Han har skrivit hundratals New York restaurangrecensioner för en personlig blogg och har varit en och annan gästbidragsgivare till Eater.

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Vad är AIO? Den nya modellen revolutionerar innehåll och förutsägelser om AI

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Vad är AIO? Den nya modellen revolutionerar innehåll och förutsägelser om AI

I 1936, the creator of Turing Machines predicted that a machine would one day be able to think like a human, if not even outperform the human. 

It’s 2023, and we’re officially here.

82% of marketers believe that AI will be the future of marketing—in fact, many of them already believe AI writes better than a human (Capterra study).

Well, with ChatGPT flying past 100 million users in just two months…we’re living in the future.

AI is revolutionizing the way we work, think, and create. 

I joined Content at Scale as the VP of Marketing this January in a bold move of ‘adapting or die’ for my career in content—one month in, what I’m seeing, learning, and facilitating for marketers and teams is blowing my mind. Let’s talk about it.

Reduce Content Overhead Costs and Frustrations by 5x-25x With the AIO Model

It’s now the Stone Age to sit at your computer and drum up 2,500 words for an SEO post from a blank slate.

Seriously.

1679645854 863 Vad är AIO Den nya modellen revolutionerar innehållsförutsägelser

When you can generate long-form SEO content (2,500 words or more) that’s fully original and well-written inside of five minutes or less, you’ll never want to go back. 

On average, I’m seeing a 5-25x reduction in associated content creation costs (which is mind-boggling!), and a time savings of 5-10x. (My full-time writer at Content Hacker went from 7 hours per post to one hour per post after we adapted this model.)

Here’s the AIO model I’ve built out reflecting the difference of what you can do in your business and marketing by replacing the human blank-slate writing with AI blank-slate writing, based on hundreds upon hundreds of use cases from Content at Scale clients:

1679645854 917 Vad är AIO Den nya modellen revolutionerar innehållsförutsägelser

“AIO”, Artificial Intelligence Optimization, is the term I’ve created to properly define the new way we’re seeing hundreds of marketers and teams create content:

  • Artificial Intelligence as the baseline writer (replacing the human writer and blank slate)
  • The human writer as an optimizer of the AI baseline content

And—it’s working.

With the time and money savings, it’s an absolute no-brainer to switch to AI as the baseline.

The Human Process Involved In AIO

While we see AI perfectly capable of writing an entire 2,500 word blog from scratch, with a single keyword and one-sentence prompt:

Vad är AIO Den nya modellen revolutionerar innehållsförutsägelser

We also see the need for the human optimization process pre-publicera more necessary than ever.

Without your unique story (or client case studies/testimonials) woven in, the human touch of adding statistics, double-checking facts and cutting the fluff; AI-written content simply won’t stand out. It won’t set you apart in the content sea; it won’t drive customers and loyal fans in droves to your email list. So, the human touch is necessary.

My C.R.A.F.T. framework within AIO defines the steps writers should take to make the AI content more human and personalized once you take it from AI and get it ready to publish (from AI to O):

1.     Cut the fluff

2.     Review, edit, optimize

3.     Add images, visuals, media

4.     Fact-check

5.     Trust-build with personal story, tone, links

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Utnyttja verktygen och kanalerna för att på ett förutsägbart och lönsamt sätt driva medvetenhet, potentiella kunder, försäljning och hänvisningar – ALLT du behöver veta för att bli en sann mästare inom digital marknadsföring. Klicka här

Humans are needed for the optimization side, and for that human touch that must be applied to the content AI generates. Content itself will never be a fully automated, 100% AI process; but AI can remove hours and hours of painstaking work from the content creation pipeline, which will save countless amounts of energy and dollars in the coming months and years when marketers adapt in full force.

 Predictions About the Future of Content & AI

This year, Capterra surveyed almost 200 marketers using AI in their marketing. 82% of them said that the content written by AI was just as good if not better than human-generated content.

One of the first Generative AI experts in the world, Nina Schick (founder of Tamang Ventures, and creator of Substack project ‘The Era of Generative AI’), has told Yahoo Finance Live that she believes ChatGPT will completely revamp how digital content is created, and by 2025, software built with ChatGPT will enable us to reach 90% of all online content now being generated by AI. She said: “ChatGPT has really captured the public imagination in an extremely compelling way, but I think in a few months’ time, ChatGPT is just going to be seen as another tool powered by this new form of AI, known as generative AI,” she said.

Google Trends shows a HUGE jump in interest and traffic around the term “ChatGPT:”

Vad är AIO Den nya modellen revolutionerar Content Predictions.webp

Search traffic shows that the interest in AI is the highest it has ever been. The previous peak was in January 2012:

1679645855 976 Vad är AIO Den nya modellen revolutionerar Content Predictions.webp

375 million jobs obsolete in the next ten years. In the next three years, it’s predicted that 120 million workers around the globe will need to be retrained and re-skilled for this new world.

Newer and better-paying jobs in AI will come on the scene, but they won’t replace the amount of jobs lost; so without retraining and reskilling, and learning how to adapt, average people will have difficulty finding new work.  

Are You Ready to Join the Future? 

I’m excited to see just how much AI will revolutionize human efficiency and optimization. 

We’re in new times.

Are you ready to join the future of marketing and learn about all things AI?

I know I am. 

See you on the other side!


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