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8 Easy (But Effective) Ways to Grow Your Email List


8 Easy (But Effective) Ways to Grow Your Email List

Your email list is one of your business’s most important marketing assets. Rather than fleeting traffic from temporary social media posts or paid ads, these are people who have engaged with you and you have direct access to.

You can make money at the click of a button whenever you need to with a strong email list. Unlike other marketing channels, you have full control and ownership here.

So how do you grow your email list? We’ll go through the most effective tips and tactics I’ve learned by growing multiple email lists in the tens of thousands.

The email growth mindset you need

Before we dive into the action steps, let’s get your head straight. When it comes to growing an email list, you don’t just want as many raw numbers as possible.

Not only does this get expensive fast, it also hurts your email deliverability when you send content to lots of unengaged (and downright non-existent) email addresses.

Instead, you want to focus on growing a highly engaged email list. Quality AND quantity.

That means you should clean your list often, never buy generic lists, and always offer something of value to your newsletter subscribers. I’ll talk more about that last point later.

Eight key tactics to grow your email list

Now that I’ve got you thinking about quality leads, let’s talk about the tried and tested tactics for growing your email list.

1. Put your opt-ins in all the right places

Start with all your bases covered. Make sure you have email opt-ins in the usual places: 

  • On your homepage
  • In your sidebar
  • At the end of your blog content

These are obvious places, but they can be overlooked—we want to start with a strong baseline before we get into the more advanced tactics.

Something like this works well:

Email opt-in example

What should you say in your opt-in? 

While you can have a general “Join 7,000+ brilliant minds like yourself,” it’s better to have something more targeted to your audience’s desires. 

Unless your content is something special to your readers (which, let’s be honest, it better be if you want to grow an online business), no one is going to sign up for another generic email spam list.

2. Attract high-quality website traffic

The quality of your email list starts with the quality of your website traffic. No matter how well your opt-ins convert, it won’t matter if the right people aren’t visiting your website.

That’s where SEO and content marketing come in. Great content targeting relevant keywords can attract quality traffic on autopilot from search engines like Google.

SEO has a learning curve and takes time to work, but it’s one of the most effective forms of content marketing to grow your email list.

It starts with keyword research—knowing what keywords your ideal customers are searching for and how to rank for those keywords.

You can do this quickly with a competitor content gap analysis. Simply type your website into Ahrefs’ Site Explorer and click the Content gap button at the bottom of the left-hand menu here.

Ahrefs' Content Gap tool in left-hand menu

Then, plug in three or more of your competitors. If you don’t know who your competitors are, you can find them with the Competing Domains report right above the Content Gap report.

Ahrefs' Content Gap tool

Once you hit Show keywords, you’ll get a list of all the keywords your competitors rank for, but you don’t. That can sometimes be tens of thousands of keywords, so you’re better off starting with keywords that all the competitors rank for to get the most relevant results: 

Content Gap report results

From here, you’ll have a solid list of ideas for what you need to create content for.

Want to learn more? Start with these SEO guides:

3. Create content upgrades

A content upgrade is exactly what it sounds like—an “upgrade” to the content you’re currently reading.

A few examples of this can be:

  • An “ultimate guide” to burning fat on an article about exercises to lose weight.
  • A budgeting spreadsheet on an article about how to create a budget.
  • A video series about how to play the ukulele on an article about the best ukuleles for beginners.

You can get as creative as you want with this. What’s something you can give your readers that will be really valuable to them and relevant to what they’re currently reading?

For example, I’ve got thousands of emails by creating a spreadsheet comparing over 50 different small campers as a content upgrade on my guide to the best small campers.

Here’s what the opt-in form looks like:

Content upgrade email form

And here’s a look at the spreadsheet they get when they sign up:

Small camper comparison spreadsheet

My readers were more likely to subscribe to my list because they got something relevant that was really useful during their research to figure out which camper to buy.

Ready to do this yourself?

To figure out which pages you should create upgrades for, take a look at your highest-trafficked pages in Google Analytics. Just go to “Pages and screens” in GA4 (or Behavior > All Content > Landing Pages in the old GA), and it automatically sorts by number of views.

Google Analytics traffic report

Then create content upgrades that make sense for your highest-trafficked pages.

Try to think of upgrades you can use across multiple pages to save on time and costs. For example, an ultimate guide to weight loss can be promoted across articles about best foods for weight loss, best exercises for weight loss, etc.

Again, search engine optimization is going to be your best friend with this tactic. If you combine content upgrades with posts that are ranking on Google, you’ll grow your email list on autopilot.

4. Host giveaways

Let me start with a giant disclaimer: Generic giveaways are a great way to grow an email list… full of fake or unengaged emails.

Many people create emails (that they never actually check or use) for the sole purpose of signing up for giveaways. Or they sign up and then immediately unsubscribe after the giveaway is over.

Instead of giving away something generic, such as cash or some fancy electronics, stick with giving away something directly related to your target market.

For example, if you’re in the fitness space, give away fitness equipment. If you’re in the woodworking space, give away woodworking equipment. You get the idea.

Better yet, if you sell products of your own, give away your own products. That way, even if someone leaves your email list, you’re still at least on their mind whenever they use your stuff.

One example of a well-done giveaway is this one by iKamper:

Instagram email contest giveaway

Here’s what makes it good:

  • It’s giving away its own products.
  • It partnered with other big brands in the outdoor camping space.
  • All of the products in the giveaway are relevant to iKamper’s customers (no generic products or cash).

In other words, only people who may be potential iKamper customers are actually signing up for the giveaway. 

Plus, by partnering with other brands, it’s increasing its reach while also building relationships with powerful partners.

If you’re going to do a giveaway, make sure you do it legally. Notice how it says in the post that Instagram isn’t endorsing its giveaway. This is just one of the things you need to do to legally hold a giveaway. These rules differ from country to country.

5. Use exit-intent pop-ups

Pop-ups are annoying, right?

Of course—if it’s something you don’t care about.

That’s why you should only use exit-intent pop-ups with, well, intention. Don’t just spam your readers with “Hey! Sign up for my list!” without offering them something they care about.

Instead, only use exit-intent pop-ups to give your readers something they really want. A discount code can work, although that doesn’t guarantee customer retention.

The approach I’ve found to work the best is to combine these pop-ups with the content upgrades we went through in tactic #3. It makes your upgrade obvious and lowers your chances of the pop-up being really annoying.

Speaking of being less annoying… here are some other tips to avoid aggravating your readers:

  • Make sure your pop-up is easy and obvious to close out. Make the “X” in the corner easy to see and ensure the pop-up closes if they click outside the box. 
  • Only display the pop-up after a certain amount of time on a page or after a certain scroll depth so it doesn’t display right away and make people immediately leave. You should be able to set these conditions in the pop-up settings of most tools.

That way, you maximize the benefits of the pop-up and minimize the annoyance.

Here’s a great example of an exit-intent pop-up:

Tim Ferriss exit-intent pop-up

It’s good because:

  • It’s easy to close. (There’s a visible “X” and a “No, thanks” option.)
  • It’s offering something of value, not just asking you to subscribe.
  • It’s highly relevant for Tim Ferriss’ audience (he talks a lot about how to improve your life).

There are many tools and plugins you can use to create the pop-up and manage your subscribers. I personally use ConvertKit to manage my list and Thrive Lightboxes to make my pop-ups, but use whatever you prefer.

6. Never spam your list

OK, this is an obvious tip. But it can’t be overstated to not exhaust your list with useless emails. This boils down to:

  1. Not sending something your list won’t care about.
  2. Only sending two to four emails per month unless your emails are about something time-sensitive that people obviously want more frequent updates on (like news or market updates).

Subscriber retention also hugely contributes to sustainable growth. That’s it—on to #7.

7. Utilize a drip feed

The last thing you want to do is let your hard-earned email list go cold. It can be easy to forget to send consistently—besides, not everyone on your list is at the same stage of your marketing funnel.

That’s where a drip feed comes in. This is a series of emails you set up ahead of time to “drip” out to your list over time. It’s basically a way to ensure you’re sending to your list consistently without needing to write a new broadcast email every week.

For example, your drip campaign can look like this:

  1. A reader subscribes to your list to get their ultimate guide to weight loss.
  2. Your email marketing software sends them a welcome email along with their PDF.
  3. The next day, your new subscriber gets “dripped” another email with a video version of their guide that also promotes your products.
  4. A week later, they get a check-in email asking how they’re doing with their goals.
  5. Etc.

These “dripped out” emails can promote your older content, share your new content, give tips and best practices, and occasionally promote relevant products to your list. 

Plus, they give you the added benefit of only needing to schedule the emails once, then let the automation handle things for you from there.

Speaking of automation…

8. Segment your list

Would you want to get an email about weight loss tips if you’re trying to bulk up? Probably not. That’s why if you offer content on different topics within a niche, it’s best to segment your list so your readers only get the emails that are most relevant to what they care about.

There are several ways you can segment your list:

  • Segment based on which content upgrade they signed up for (i.e., weight loss guide gets into the weight loss segment, muscle building guide gets into the muscle building segment).
  • Simply ask your subscribers their preferences in the welcome email. Give them a bulleted list of topics that are hyperlinked with different tags for different segments. For example, you could make a list like this:
    • I’m interested in losing weight.
    • I’m interested in building muscle.
    • I’m interested in having more energy and being generally healthier.
  • Segment based on which product(s) the subscriber purchased.

Each email automation software is different in how it handles these types of automations and tags. But for ConvertKit (the one that I use), here’s how to do this:

Click the Automate dropdown, then Rules.

ConvertKit automation rules

Klick + New Rule in the top right, and you’ll be prompted to choose a Trigger and an Action. Depending on which segmentation strategy you want to use from the three I mentioned above, you’ll need to do a different trigger.

For this example, I’ll keep it simple—click Subscribes to a form as a trigger and Subscribe to a sequence as an action. (Note that you’ll need to set up the form and sequence before this for it to work.) This makes it so whenever someone subscribes via the form you chose, they will be added to the sequence (the “drip feed”) you selected.

Additionally, click the + under the Subscribe to a sequence action and add the second action Add tag with the corresponding segment tag for that particular form. This will add a tag to anyone who subscribes to that form, thus allowing you to “segment” them.

ConvertKit triggers and actions

When you’re happy with the settings, click Save Rule. That’s all you have to do.

Slutgiltiga tankar

Again, your email list is arguably one of your business’s biggest assets. It’s a customer list that you have control of—unlike other marketing channels

The tactics I’ve outlined above have helped me build several lists in the tens of thousands, with people who stay engaged and care when I send out an email.

Treat your list like gold, never take advantage of it, and remember that there are real people at the other end of those emails. That’s the way to grow and keep a high-quality email list.


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An In-Depth Guide For Beginners


An In-Depth Guide For Beginners

Every month, 2.98 billion people around the globe open up their laptops or smart devices and navigate their way to Facebook.

That’s roughly a quarter of everyone in the world, visiting the same social media platform, every single day.

Mark Zuckerberg likely didn’t imagine such astounding reach in his wildest dreams when he launched the first iteration of what would become the world’s most popular social networking site in 2003.

These days, nearly everyone uses Facebook, and it’s become as much a part of daily life as watching television.

For marketers, this means a massive opportunity to reach and engage with new audiences.

But you can’t just set up a company page and hope to attract millions of followers. You need a plan to capitalize on these opportunities and make the maximum impact.

If you’re a Facebook marketing beginner, this may sound like a daunting task, but don’t worry – it’s easier than you think.

Continue reading for an in-depth guide to Facebook marketing that you can use to get started right away.

What Is Facebook Marketing?

Facebook marketing is the process of using the social media platform to promote your business to potential buyers.

There are a variety of ways to do this, both paid and organic.

Paid Facebook marketing means using advertising campaigns within the platform to target people on the site and ideally, convert them into customers.

Organic marketing on Facebook occurs when you post content that your targets will find valuable, with the goal of increasing your following and engaging with your audience.

Why You Should Be Marketing On Facebook

If nearly 2 billion potential customers using Facebook didn’t entice you to create your own business profile, maybe this will: There are currently more than 200 million businesses already using Facebook’s free tools and apps.

And, of those, more than 3 million are actively advertising on the platform.

That means there’s a good chance your competition is already using this social media site to grow their business.

And if they’re not, jumping on board now will give you a serious edge over them.

So, with no further ado, let’s get started.

How To Set Up Facebook For Business

The very first thing you need to do to launch your marketing efforts on Facebook is to create a page for your business.

It’s free to set up and gives you a place for people to like or follow you. It also gives you a chance to engage with your customers (and potential customers), and share content with them via posts.

In your web browser, go to facebook.com/pages/create and select the category that best describes your organization. For most people, that’s going to be “Business or Brand.”

You’ll then be directed to a page where you can enter your brand’s name, select the category your business falls under, and add bio information.

If you’re a bit stuck on what to include in your bio, don’t worry – you can always change it later.

You’ll also have an opportunity to add a logo and cover image – again, don’t worry, these can be changed.

Next, you’ll be able to claim your unique URL, which will likely be something along the lines of facebook.com/TheNameOfYourBusiness.

The next step is an important one: editing your page info.

Make sure you provide all relevant details including your address, service hours, and other details customers and prospects might be looking for.

Congratulations – you’ve just created your Facebook business page. Now, it’s time to figure out how to use it for marketing.

How To Build A Facebook Marketing Strategy

As you probably already know, Facebook makes its money via advertising revenue. As such, it has made it simple for even the most technologically inept person to use it for marketing.

And this includes offering free information on how to create your own social media strategy.

You can read that helpful guide at your leisure, but for now, let’s break it down into eight steps:

  • Set your goals – What do you hope to accomplish via Facebook marketing? Facebook has three marketing objectives: awareness, consideration, and conversion.
  • Identify your audience – How old are they? Where do they live? What is their level of education? How can your offering solve their problem? Facebook lets your market with remarkable precision, so the more information you have on your targets, the better.
  • Plan your content – Decide what kind of things you’ll post. It could be industry news, behind-the-scenes pictures, or promotions – get as creative as you like. Just make sure you’re planning content your audience will like.
  • Create a content calendar – Decide when you will post specific pieces of content. Be as accurate as you can, right down to publishing time, because there will likely be times when your audience is more active.
  • Create your content – It’s time to put step three into action and create engaging pieces. Read this article for tips on keeping your content interesting and relevant.
  • Explore Facebook’s free tools – Facebook has several options for sharing content, including text, image, and video posts, as well as Stories and live streams.
  • Determine how you will use ads – You have multiple options for advertising on Facebook. We’ll go into them in more detail in the next section so you can choose what’s right for your needs.
  • Add the Facebook Pixel to your website – Don’t forget to add the tracking code to your website to collect data, enable retargeting, and track conversions.

Types Of Facebook Posts For Marketing

Facebook offers incredible flexibility when it comes to marketing, with numerous post and paid ad options.

Let’s first dive into the posts.

Facebook Marketing Post Types

The type of post you use when marketing on Facebook will depend on what you’re hoping to accomplish. Some of the more popular are:

  • Text posts or status updates – these are a great way to initiate conversations, share information, and educate your followers.
  • Photo posts – A great way to capture attention, images are useful for attracting new customers.
  • Video posts – Videos are a great way to engage with your audience and encourage interaction.
  • Facebook Live – Use the platform’s live streaming capabilities for product demonstrations, answering questions, or interacting with your followers.
  • Link posts – Use posts with direct links to your external website or blog. They include an automatic preview.
  • Stories – Just like Instagram Stories, Facebook Stories are great for building engagement without disrupting your followers’ feeds.
  • Pinned posts – Stuck at the top of your page, these are great for maximizing the reach of top-performing posts or relaying critical information, promotions, or events.

Once you have your business page set up and you’ve begun sharing content, the next phase of Facebook marketing is to venture into paid ads.

Facebook Ad Types

At the moment, there are four main types of ads on the platform:

Image Ads

Screenshot from Facebook, January 2023

These are static ads in JPG or PNG format. They should include a headline of up to 40 characters and the main text of 125 characters.

You also have a link description area which should be used for a clear and succinct CTA.

Image ads are easy to set up and work well for driving traffic to your website.

For a list of best practices for this ad format, click here.

Video Ads

Facebook Marketing: An In-Depth Guide For BeginnersScreenshot from Facebook, January 2023

Facebook video ads are a great way to boost your brand and don’t require expensive recording equipment or software. You can record these spots using your phone and there are a number of free editing apps that can help you.

Video ads can be placed in-stream (the short commercials that are shown before a video your target wants to watch), in-feed, or in Stories.

As a general rule of thumb, they should be under two minutes long and have an attention grabber within the first three seconds.

For more video best practices, click here.

Carousel Ads

Facebook Marketing: An In-Depth Guide For BeginnersScreenshot from Facebook, January 2923

Carousel ads combine multiple videos and images into a single ad, which is a great way to improve your chances of conversion.

They tend to work best for ecommerce brands, as they allow you to showcase multiple products or angles of a single product in one ad.

Ideally, these should point to a purpose-built landing page.

Here are some other best practices offered by Meta.

Collection Ads

Facebook Marketing: An In-Depth Guide For BeginnersScreenshot from Facebook, January 2023

Collection ads are another way for e-commerce brands to showcase products but are more similar to image ads than carousels.

You are restricted to a 40-character headline and a 125-character primary text.

Read about collection ads best practices here.

Which Goal Should I Focus on For Facebook Marketing?

The type of marketing that will work best for your brand depends on your goals.

As was mentioned previously, Facebook has three objectives that correspond with the top, middle, and bottom of the sales funnel, respectively:


Facebook has two awareness objectives to help you expand your reach and generate interest:

  • Brand awareness – Used to entice a new audience or keep your brand top of mind. This usually results in little audience action.
  • Reach – Designed to reach as many people as possible within your ad budget.


Consideration lets you choose from six objectives:

  • Traffic – Choose this objective when you want to increase the number of visitors to your external website.
  • Engagement – This is used to encourage people to like and comment on your posts, or respond to event invitations.
  • App promotion – Used to drive downloads of your app in Google Play or the App Store.
  • Video views – If you’re showcasing your brand or highlighting a unique value proposition (UVP). It’s also a good way to lay the groundwork for future retargeting.
  • Lead generation – Collect information about your customers and add them to your sales funnel.
  • Messages – Use this when you’re seeking to start conversations around your brand.


Conversions lets you choose from three objectives:

  • Conversions – This could be making a purchase, signing up for a newsletter, or taking any other action.
  • Catalog sales – By connecting your e-commerce store with Facebook Ads, you can promote products from your catalog.
  • Store traffic – Use this to drive traffic to your physical location by targeting nearby potential customers.

Once you have determined your objectives, you can determine which format will work best to help you accomplish your goals.

From here, you’ll need to determine your budget and schedule. You can opt for either a daily or monthly budget, with the option for an end date for time-sensitive promotions.

Next, you’ll choose your audience – a process we’ll dive into in the next section – and select your placements.

If you’ve never placed ads on Facebook before, you will probably be best served by selecting Automatic Placements, which will allow the social media platform to determine where you’re likely to get the best results.

If you know what you’re doing, you can customize your placement and select things like device type and operating system.

When Not To Use Facebook Ads

There’s no question that running Facebook ad campaigns can be extremely beneficial. But it’s not a magical sales multiplier.

In fact, in some situations, it can be a complete waste of money – and Facebook Ads can be quite costly.

Here are some situations when you should not use Facebook Ads:

  • You’re unclear on your targeting – Nothing will blow through your ad spend faster, and with less to show for it, than going after the wrong demographic.
  • You’re not using your metrics – As with every marketing campaign, your Facebook Ads should be subject to measurement and A/B testing to find the optimal placement and format.
  • You don’t have anything worth sharing – To get engagement, your ads need to be compelling. It could be a unique product, a special event, or a sale, but people need a reason to click your ads.
  • Your landing page and ad are disconnected – If you’re promising one thing in your Facebook Ad and then delivering something different on your website, people will not follow through with your CTA.

Using Facebook Analytics

Facebook’s biggest value to marketers lies in its analytics capabilities via Facebook Insights.

To access it, go to your Page Manager and click on Insights.

You’ll be presented with quite a lot of data, created using a default range of 28 days. You can change this as needed.

The first thing you’ll likely want to check is the Overview tab, which will tell you how your page is performing. This gives you key metrics about your page and your most recent posts, and compares you to similar pages.

Use the Likes tab to see the averages, growth, and source of your likes to help you understand how your page is performing.

The Reach tab tracks how many people have seen your posts, their reactions, comments, and shares, as well as how many have hidden them or reported them as spam.

Page views help you identify where your traffic is coming from and how many views your posts are receiving.

Under the Actions of Page tab, you’ll get a report of what actions visitors took on your Facebook page, as well as demographic information on the people who clicked your phone number or website or took another action.

There are also separate tabs to tell you how your posts, events, and videos are performing on the platform.

The People tab gives you information about who saw and engaged with your posts or page. It gives you data on your fans, as well as reach and engagement numbers.

The Messages tab tracks Messenger analytics, including response time, while Promotions gives you an overview of recent sales and promotions.

Branded Content lists your mentions from Verified Pages (those with a blue checkmark).

Finally, there’s the Local tab, which while not relevant for strictly online businesses, is extremely valuable for any company with a physical location.

It gives you information about the foot traffic in your area, as well as demographic information about these people and the number of people nearby who saw your ads.

How To Create Great Facebook Campaigns

There is no question that Facebook can be an excellent marketing tool for virtually any organization.

But if you don’t pay attention to what you’re doing, it can also be an easy way to blow through your advertising budget in no time.

To ensure your Facebook marketing campaigns give you the biggest bang for your buck, here are some key takeaways to keep in mind:

  • Identify your audience and write to it – Keep your posts only as long as is required to persuade a target. Keep your ads within specified limits. Keep your CTAs short and to the point.
  • Don’t take a “one-size-fits-all” approach – Facebook allows you incredible targeting options. Use them. Highly targeted ads are going to perform much better than those that take a scattergun approach.
  • Have a good offer – Even the best copy and image can’t overcome a bad offer. Make sure you’re providing something people want.
  • Connect your visuals with your copy – Copy should reinforce your images and videos and vice versa. Make sure yours does.
  • Refine your strategy – You’re not going to get everything perfect for your first, second, or even hundredth Facebook campaign. In fact, there are no perfect campaigns. That means you should always be working on your strategy and content, striving to find something better.

Fler resurser:

Featured Image: Production Perig/Shutterstock


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7 Essential Tips & Tricks You Might Not Know


7 Essential Tips & Tricks You Might Not Know

It may not look like one of the fancy, paid SEO tools you’re used to logging into, but Excel remains one of the most versatile and powerful tools in an SEO professional’s toolbox.

You can use Excel to track and analyze key metrics such as rankings, website traffic, and backlinks.

Use it to create and update meta tags, track and analyze competitors’ SEO strategies and performance, build automated reports, and take care of many of the data tasks you’ll encounter every day.

Combine your Excel knowledge with Python, Tableau, R, and other tools, and there is nothing you can’t do.

If you’ve never worked with data before, you’ll find Excel has a bit of a learning curve, but you can use it right from the start. And it’s flexible enough to scale and grow as your site grows.

Why Excel For SEO Tasks?

While many paid tools can help you do the same tasks, Excel is a fantastic option to enhance, combine, or replace those tools.

  • It’s affordable and comes with a range of tools you already use.
  • There are a ton of resources and courses to help you learn.
  • Easily handles large amounts of data.
  • Sorting and de-duplicating – a feature often missing when you need it.
  • Create and manage databases with simple formulas.
  • Data ports easily to other tools and is available for other tasks.
  • Pivot tables and smart charts.

1. Combine Multiple Data Sources

You will often find yourself having to merge data from multiple sources.

This is intuitive and quick in Tableau, Python, or R, but you can do the same in Excel using Power Query.

There are a few steps to this process, but it’s not as complicated as you might think – even if you are new to working with data or Excel.

Power Query has automated and simplified tasks that required a lot of time and skill.

And it is probably THE best Excel feature for business and SEO professionals.

Seem a bit daunting? Don’t worry. There are several courses and tutorials on YouTube to get you started.

What It’s Good For:

  • Building reports.
  • Analytics and sales data.
  • Combining data sources to identify opportunities and gain insights.

2. Data Cleaning

Much of your time is lost simply preparing data for analysis. It doesn’t have to be that way.

Large lists are often larger than they need to be. Finding and manually removing all the duplicates, however, can be a serious pain.

Excel can do this instantly for you. Simply go to the “Data” tab and click “Remove Duplicates.”

Screenshot from Excel, January 2023.

Unwanted spaces and blank lines tend to cause havoc with many tasks, formulas, and statistics.

Excel will remove them for you simply by going to Edit > Find > Go To. Select “Special,” “Blanks,” and tell Excel how it should handle them.

“Convert text to columns” can be a lifesaver, especially if you’ve received data where the addresses or names are all in the same cell or you need to extract domains from email addresses.

Go to Data > Text to Columns. Then, indicate what to use for Delimiters (comma or space) and preview the results. When you’re ready, click “Next,” choose a destination, and click “Finish.”

When To Use It:

  • Data analysis.
  • Data processing.
  • Processing and cleaning lead databases.
  • Working with any data.

 3. Power Excel With Add-On Tools

Some of the more complex tasks, such as crawling, require a bit of coding knowledge.

If you don’t have that in your skillset, however, there are tools you can download, integrate with other tools, and add on.

Power Excel With Add-On ToolsScreenshot from SEOTools, January 2023.

SEOTools offers off and on-page SEO tools, integrations, connectors, spiders, and several other tools that make it easy to customize your Excel and create custom projects.

SEOGadget brings the power of Moz, Grepwords, and Majestic to Excel.

Analysis ToolPak is for serious data analysis. This add-on improves and automates in-depth statistics, perfect for forecasting, trending, regression analysis, and more complex data analysis tasks you might otherwise perform in R or Python.

When To Use It:

  • Reporting.
  • Regular data analysis.
  • Presentations.
  • Integrating and coordinating with other teams.

4. Infographics And Charts

Data is useless if you can’t understand it.

In fact, data visualization and storytelling are likely some of the most important skills you can have. This is where tools like Power Query and PivotTables come in.

Built right into Excel, pivot tables are the other valuable tools you have for this purpose.

However, instead of just creating a straight pivot table and a related chart, save yourself some steps by creating a master “template” first that you can then replicate as needed and adjust to suit your needs.

Excel pivot tables for reportingScreenshot from Excel, January 2023.

In many instances, however, you will need to work with dates or segments of the data. For that, you’ll want to enter splicers and timelines.

  • To splice data into segments: Select the pivot table and go to PivotTable Tools > Analyze > Filter > Insert Slicer. Then, simply input how you would like to segment the content (e.g., by product or topic).
  • To utilize timelines: Click the pivot table’s tools option, go to Analyze > Filter > Insert Timeline. Once there, you can choose what you’d like to use, style it, add captions, and more.

If you’ve never used Excel’s PivotTables before, a short tutorial will have you on your way to analyzing data in no time.

Still want a little more? Make your reports, social media, and updates even better by upping your data visualization game with add-ons like People Graph.

When To Use It:

  • Reporting.
  • Daily updates.
  • Surface data analysis.
  • Team collaboration and integration.

5. Automate Common Tasks With Macros

SEO, particularly agency SEO, is full of repetitive tasks like weekly reporting that consume much of your time. Excel’s macros are the answer. And they’re really easy to use.

Under the “View” tab, click “Macros” and “Record Macro.”

Automate Common Tasks With MacrosScreenshot from Excel, January 2023.

Fill out the details.

The macro is now recording. So, simply walk through the steps that you’d like to automate. And when you’re done, go back to the ribbon and stop the recording.

When you’re ready to run the automation, go to the macro button in the ribbon, click “View Macros,” and select the desired macro from the list.

If you have some macros that you use more often than others, you can add them to the Quick Access Toolbar.

When To Use It:

  • Sorting.
  • Calculations.
  • Reformatting data.
  • Setting up new site documents or new pages for reports.

6. Easily Import Feeds And Data Into Excel

If you use Google Alerts or publish frequently, automatically importing feeds into Excel can be a huge time saver.

To start, simply grab the RSS feed address. (Or, create an alert for Google Alerts and have them delivered as an RSS feed.)

Importing rss feeds into google sheets for excelScreenshot from Google Sheets, January 2023.

Then, go to Google Sheets and use the IMPORTFEED function to bring the updates straight into a spreadsheet.

Alternatively, you can add the information to separate columns.

Importing rss feeds into excel through google sheetsScreenshot from Google Sheets, January 2023.

From here, you can regularly download and import the data into Excel, combine it with other related data, or integrate it into your custom dashboards.

If you need something a little more automatic, use Google Apps Script or one of the add-ons available to automate the process.

Want a little more data behind your reports? You can scrape and import Google Search Results into Excel, too.

7. Backlink Analysis

To analyze backlinks with Excel, collect backlink data with tools such as Ahrefs, Majestic, or Google Search Console.

Then, import it into Excel and use it to analyze your backlinks in a number of ways:

  • Who links to you: Use Excel’s sorting and filtering tools to filter the data and use the IF function: IF(logic, true_value,[false_value]) to sort and identify domains linking to you.
  • What do people link to: Sort and filter to see the anchor text used most often for your backlinks (using frequency/count).
  • When did people link to you: Organize the data by date to see how old your links are and when most of your backlinks were acquired.

Find trends or patterns in your backlink profiles with pivot tables, groups, charts, and graphs by combining your backlink and sales or conversion data.

Highlight specific data based on certain conditions with conditional formatting. This makes it easy to spot backlinks from high-authority websites or backlinks with specific anchor text.


Many people overlook Excel either because they think it’s too basic to be of much use. Or it looks too intimidating or daunting to learn.

But those of us who use it understand just how powerful it can be and the unlimited possibilities it provides.

Hopefully, these tips will help you craft better strategies, find new opportunities, and tell your story with better reports and dashboards.

Utvald bild: Paulo Bobita/Search Engine Journal


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12 fantastiska länkbyggande verktyg som är avgörande för din framgång


12 Great Link Building Tools That Are Essential To Your Success

Link-building strategies, along with SEO tools, have certainly changed over the years.

Since the old automated link-building tools that automatically placed content like KontentMachine or GSA’s Search Engine Ranker, modern tools have moved to manual research and outreach platforms.

Tools that many of my link-building colleagues and I use today look more like ones used for public relations (PR) rather than link-building. However, there are still tools specific to link building that aren’t going anywhere.

These can be divided into four categories:

  • Link research.
  • Prospecting and outreach.
  • Reporting.
  • AI-powered tools.

Emerging technologies powered by AI can make the link-building process easier.

Link Research Prospecting And Outreach Reporting AI-Powered Tools
1. Majestic

Excellent for identifying the types of domains you should generate links from.

3. Pitchbox

Combines email outreach with SEO metrics.

8. Agency Analytics

Connects a variety of performance metrics.

10. Link Whisperer

Good for internal linking efforts.

2. Ahrefs

Provides useful reports to analyze trends.

4. BuzzSumo

Use to identify authors and sharers/backlinkers.

9. Cyfe

Customizable but automatic reporting.

11. Postaga

Find opportunities and initiate outreach.

5. Hunter.IO

A browser extension that helps you find contact information.

12. CTRify

WordPress plugin that generates content.

6. BrightLocal

Submit and manage citations.


Link Research Tools

Link research is vital to figuring out what type of sites you should be approaching. This includes establishing quality criteria, categories of sites, authority metrics, and others.

Majestic och Ahrefs are two research tools that provide large databases and robust reporting.

I’ve included both of these sites as I constantly see each having data that the other doesn’t.

You may find some links to your competitors’ sites in Majestic that aren’t listed in Ahrefs and vice versa.

These tools can be used together to build a comprehensive list of sites to analyze. As with many SEO tools, the pricing depends on how many features your team needs.

1. Majestic

  • Pricing: $49.99 per month with one user for the ‘Lite’ package. $99.99 per month for the “Pro” package, which they recommend for SEO agencies and consultants.
  • Payment options: Monthly or receive a discount for an annual subscription.
Screenshot from Majestic, January 2023

Here are some recommendations on using it and what reports should influence your link-building.

  • Topics: This data can be used to identify the types of sites you should be generating links from. Consider running this report on the link profiles for top-ranking sites, then finding sites that fit into similar categories.
  • Referring Domains: Use this to evaluate the number of unique domains you should focus on building for your site. This also offers a look into the trust/citation flow distribution (count of domains by trust/citation flow).

2. Ahrefs

  • Pricing: $99 per month with only one user for the ‘Lite’ plan. $199 per month for the “Standard” plan.
  • Payment options: Monthly or receive a discount for an annual subscription.
Ahrefs toolScreenshot from Ahrefs, January 2023

In contrast to Majestic, Ahrefs has some reports that are much easier to run inside the tool. It certainly costs more, but if you want more data, then Ahrefs is the right choice.

Here are reports to use in Ahrefs over Majestic:

  • Pages > Best by links: Two useful applications of this report are:
    • Identify competitors’ most linked content to influence your content strategies.
    • Identify the type of sites that link to the content you will produce.
  • Pages > Best by link growth: This is a “trend” report providing content that has been generating links over the last 30 days. Find content here that is receiving a rapid number of links and create more robust content.

Prospecting And Outreach Tools

Finding highly relevant sites that may link to your content is the most excruciating part of link building.

You can create a large list of sites and bulk outreach to save time, but when evaluating your link-building success on links gained per hour and the quality of those links, it’s best to handle prospecting manually or in a semi-automated approach.

I’ll go through five tools, Pitchbox, BuzzSumo, Hunter.io, BrightLocal, and HARO.

These tools can be used for the most popular link-building strategies.

3. Pitchbox

  • Pricing: Averages $500+ per month.
  • Payment options: Prices are dependent on an individual walkthrough with Pitchbox.

Pitchbox is one of the pricier tools on the market compared to email tools like MailChimp, but integrated prospecting helps reduce the time to qualify sites.

The prospecting sites list builder and SEO metrics integrated right into the opportunities report make the tool stand out.

PitchboxScreenshot from Pitchbox, January 2023

4. BuzzSumo

  • Pricing: $99 per month for the “Pro” package. $179 per month for the “Plus” package. There’s a pared-down free version with limited searches per month.
  • Payment options: There is also a free version with limited features.

This is an excellent tool for building lists of blogs, influencers, and authors. Out of all the prospecting tools on the list, BuzzSumo has the best filtering options.

You can use the tool for a lot of purposes, but for link building, these are two effective use cases:

  • Identifying authors: The content research and influencers sections provide lists of authors/influencers that are searchable by keywords in the content they shared or produced. One fantastic use for this is to search through the “most shared” report and find influencers that received more than 2,000 shares of their content, then outreach to them to share yours. This can yield a lot of natural links.
  • Identifying sharers/backlinks: The second use goes a layer deeper than the first, finding those that have shared the content. Pull a list of shares or backlinking websites by content, then create similar but better content.
Buzzsumo platformScreenshot from Buzzsumo, January 2023

5. Hunter.io

  • Pricing: Starts at free. The first two upgraded packages are $49 per month and $99 per month.
  • Payment options: Free for 25 monthly searches up to $399 per month for 30,000 searches.

This browser extension finds email addresses for easy contact options.

It helps cut down on time spent sifting through About pages. You can also take it a step further and use the tool for outreach.

Hunter.ioScreenshot from Hunter.io, January 2023

6. BrightLocal

  • Pricing: $29-$79 per month, depending on package size.
  • Payment options: You can also pay for the citation builder, reviews, or enterprise.

Citation building is important for local SEO and should be considered a link-building project.

One of the tools with the best value for submitting and managing citations is BrightLocal.

There are two components: citation monitoring and citation building. The tool also allows you to figure out how you’re ranking based on the local competition.

BrightLocalScreenshot from BightLocal, January 2023


  • Pricing: Starts at free. The first paid plan is $19 per month, which adds alerts and search functionality.
  • Payment options: The free options offer media options delivered to your email three times a day and up to $149/month for premium.

While this tool is traditionally used in the journalism world, it can also help link builders. It connects you with credible sources and allows you to build natural backlinks.

HAROScreenshot from HARO, January 2023

Reporting Tools

Although many of the tools in the previous section have reporting functionality built in, I’ve found them lacking in custom reporting or the ability to associate links to ranking performance.

These tools solve that issue; AgencyAnalytics och Cyfe.

8. Agency Analytics

  • Pricing: $12 per month, per campaign. $18 per month per campaign for custom reporting features.
  • Payment options: Pay annually to save money.

Agency Analytics automatically populates the dashboard with data from Moz and Majestic and connects that data to critical performance metrics, like ranking and organic traffic.

Qualified traffic that converts to leads or sales is the purpose of link-building and SEO efforts, so reporting needs to make a connection between them.

Agency AnalyticsScreenshot from Agency Analytics, January 2023

9. Cyfe

  • Pricing: $19 per month for one user, with higher tiers for more users.
  • Payment options: Unlimited users for $89/month.

This tool can be built out as a hybrid between Google Sheets and Agency Analytics, meaning it’s very customizable but can also automatically and easily aggregate data from multiple sources to create a meaningful report.

CyfeScreenshot from Cyfe, January 2023

AI-Powered Tools

AI-powered tools can significantly simplify otherwise complex and time-consuming tasks. Remember that some of your processes will require a human touch, so always evaluate how performance is impacted when integrating AI into your processes.

The following tools, Link Whisper, Postaga, and CTRify använda AI för att upptäcka möjligheter och automatisera processer.

10. Link Whisper

  • Pricing: $77 per månad för en webbplats, med ytterligare planer för fler webbplatser.
  • Payment options: En till 50 webbplatslicenser.

Link Whisper är användbart för internt länkbyggande.

AI-tekniker erbjuder automatiska länkförslag när innehåll produceras. Det kan också hjälpa dig att känna igen gammalt innehåll som behöver fler länkar riktade till det.

Verktygen automatiserar även länkar baserat på nyckelord och erbjuder intern länkrapportering. Det är ganska allomfattande och kan hjälpa till att påskynda internt länkbygge automatiskt.

Link WhispererSkärmdump från Link Whisperer, januari 2023

11. Postaga

  • Pricing: $84 per månad för ett konto med fem användare. $250 per månad för 30 konton med obegränsat antal användare.
  • Payment options: Spara genom att betala årligen.

Postaga gör allt från att hitta möjligheter till att initiera uppsökande verksamhet.

AI spelar in med den uppsökande assistenten, som hittar relevant information från influencers att inkludera i e-postmeddelanden. Du kan också ange din domän i verktyget för att hitta relevanta kampanjidéer.

PostagaSkärmdump från Postaga, januari 2023

12. CTRify

  • Pricing: En gratisversion. $197 eller $497, beroende på planen.
  • Payment options: Engångsbetalning.

CTRify är ett WordPress-plugin som är bra för att skapa innehåll.

Allt som krävs är ett enda nyckelord, och AI skapar det innehåll du behöver för en specifik kampanj. Du kan sedan automatiskt publicera inläggen – det blir inte mycket enklare än så.

CTRifySkärmdump från CTRify, januari 2023


Jag har sammanställt den här listan med avsikten att erbjuda ett verktyg för varje läsare, tillhandahålla prisvärda lösningar på företagsnivå och mycket tekniska verktyg.

Det finns en mångfald i de tillgängliga verktygen och du måste välja rätt för jobbet.

Du behöver inte ha en $1 000 månatlig verktygsbudget för att vara en länkbyggare, men alla uppgifter kommer att ta tid. Att allokera din tid och din budget i rätt kombination förbättrar affärsresultaten.

Utvald bild: Paulo Bobita/Search Engine Journal


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