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5 Foolproof Tips on Successfully Managing Your Remote Teams

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5 Foolproof Tips on Successfully Managing Your Remote Teams

It’s a total nightmare to run a remote team if your workflows aren’t organized or streamlined.

You’ll spend countless hours answering the same questions over and over because your team members don’t have access to your project wikis.

You’ll miss deadlines because your team doesn’t have a clear sense of your projects’ progress.

Or worse, you’ll lose clients because of how poorly your team is performing.

TL;DR: You need a clear game plan and great execution when running a remote team.

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To help increase your chances of running a remote team successfully, we share six tried and tested tips below.

1. Provide technology options for communication

Sending emails is an excellent way to communicate with your team, but it isn’t the only channel that can facilitate effective online communication.  

Provide richer technology such as using video conferencing software.  

For instance, going on video conference meetings allows you to see visual cues vital for effective communication. It also reduces the sense of isolation your remote team members might be feeling.

Video meetings are also useful when having sensitive and complex conversations since they feel more personal than audio or written messages.

Plus, message delivery and response are faster in video calls, making your communication process more efficient.

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Video communications software Zoom, for instance, offers high-quality audio and video, real-time content sharing functionalities, and other web meeting features that make it easy to connect with your team and customers.

The platform lets you schedule meetings with ease, share your screen, create private groups for chat and instant messaging, create breakout rooms, and more.

Offering mobile-enabled instant messaging options also allows your team to have less formal conversations and share time-sensitive information with ease.

Another benefit of using the right software, especially for remote teams, is when you run large-scale online events, such as a virtual summit.

When interviewing applicants remotely, leverage reliable video interviewing platforms with robust features such as time control options and written and recorded  questions to streamline the process.  

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2. Use the right team collaboration tools

Effective team collaboration is crucial to meeting deadlines, accomplishing tasks efficiently, producing results faster, and more.

Use powerful project management software such as Teamwork to help your team prioritize and manage your tasks, gain visibility through work progress tracking, and visualize your ongoing and completed projects.

The software lets you create task lists and subtasks that you can break down into action items for your team members.

Add due dates to each task, tag jobs with custom statuses and descriptions (i.e., priority, productivity, collaboration), include supporting documents, and more.

1644833829 209 5 Foolproof Tips on Successfully Managing Your Remote Teams

The tool also offers a team calendar feature to let you set schedules, meetings, and events, helping your team track important deadlines.  

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With the right tool, you’ll collaborate with your remote team seamlessly, improving your accountability and visibility.

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This allows everyone to handle each task efficiently, such as buying an Instagram account as on Social Tradia part of your social media marketing strategy.

It also helps you manage your entire project’s lifecycle from beginning to end more efficiently. Remember, not having the right tools is among the common collaboration mistakes when working online. It ruins your productivity, cost-efficiency, and revenue-generating efforts. By contrast, collaboration tools reduce the endless back and forth process among your team members and bolster their performance..

3. Manage expectations

Manage both yours and your remote team’s expectations by establishing the scope, deliverables, and deadlines for each of your tasks to ensure smooth work processes.

Establish the potential costs related to the scope of, let’s say, your omnichannel marketing strategy, its limitations, and proper communication protocols to manage your operational budget and expectations. This allows you to set realistic project timelines and delegate tasks.

You can find and analyze the best digital marketing channels for your website and customer touchpoints for your omnichannel marketing strategy, including optimizing your site for mobile-first indexing.  

Additionally, set a communication procedure that helps ensure a timely and proper response from team members, including using video conferencing for your daily meetings and check-ins and using instant messaging for urgent matters.

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Doing so ensures that your team members promptly share the right information to keep your workflows and processes moving forward.    

4. Conduct performance and team health reviews

Running project or campaign performance reviews, such as assessing the impact of purchasing articles online, is crucial to help you know if and where your efforts are succeeding.

Checking on your remote team’s performance and health can be just as important.

Conduct quarterly or bi-annual team performance and health reviews to learn your employees’ challenges, uncover potential issues with your processes and tools, and even know how they’re feeling about the current work setup.

This allows you to regularly gain insights into your team’s opinions and ideas on their remote work experience and identify problematic areas for improvement.

Here are some essential tips when running your performance and health team review.

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  • Communicate the why, when, how, and who of your review process to your team ahead of schedule.
  • Focus your review questions on soft skills, learnings, and output instead of just figures and action points to meet your goals.
  • Consider using a flexible system that acknowledges your team’s challenges with remote work instead of the standard rating process.

Adopt a more narrative assessment that gives your employees helpful and specific details about what they’ve done well and where they can improve.

Additionally, use tools such as the Atlassian Team Playbook, which offers a set of health checks and “plays” that your team can follow to assess your work together and address deficiencies.

The tool’s plays are free workshop resources to help you address common team challenges and start important conversations.

You can adapt these team health monitor plays for your remote team using a template from Trello, a project and task management software.

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Use the template to assess your team against eight attributes commonly found in healthy teams, and at the end of the session, you’ll discover strengths to exploit and challenge areas to refine and grow.  

5. Establish trust with your employees

Setting expectations and tracking your remote team’s work progress is crucial to stay on top of your workflows and tasks.

However, you don’t need to micromanage every single task. Instead, suspend your disbelief, put your utmost confidence in your team, and trust that they will do their work excellently.  

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Focus on providing a supportive structure and equip your employees to help them work together more efficiently without the need for constant supervision.

Avoid fixating on perceived performance problems and save your in-depth analyses of improvement areas during your regular assessment and review sessions.    

Additionally, besides your collaboration tool, leverage other apps that streamline your remote teams’ workflows and tasks, without constant policing from managers. This includes marketing planning software, task automation apps, and other tools.

6. Create an app to enhance internal collaboration.

Companies often vary in their collaboration demands due to differences in their dynamics, among other factors. If the collaboration tools available on the market don’t align with the functionalities you seek, consider creating your own app.

This way, you can tailor the features to fit what your organization requires and how your team works. You can also include some much-needed capabilities that other tools lack.

When developing your app, keep user experience in mind and create a simple interface. Put lots of negative space around essential elements, and use an organized layout and navigation system. Make it easy and quick for your team to perform actions and move to different destinations.

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Security is another critical thing to ensure. Left unprotected, your app’s code and data can permanently disappear due to accidental deletion, system failure, and cybercriminal activity. If you build your app on Microsoft’s Azure DevOps, back them up regularly with robust tools such as Backrightup.

Backrightup is an automated backup tool specifically designed for Azure DevOps. It runs daily automatic backups of repositories, work items, wiki items, etc., and gives updates on your dashboard. It also lets you perform manual backups if you wish so, among other functions.

With your own secure collaboration app, you can meet your remote employees’ teamwork needs and help them reach their productivity goals.

Final thoughts

Finding the best methods, workflows, processes, and tools to ensure your remote team works effectively and efficiently takes time and effort.

Start by following the tips in this guide, and you’ll be on your way to developing a remote team management process that works best for you and your employees.


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Tinuiti Marketing Analytics Recognized by Forrester

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Tinuiti Marketing Analytics Recognized by Forrester

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By Tinuiti Team

Rapid Media Mix Modeling and Proprietary Tech Transform Brand Performance

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Tinuiti, the largest independent full-funnel performance marketing agency, has been included in a recent Forrester Research report titled, “The Marketing Analytics Landscape, Q2 2024.” This report comprehensively overviews marketing analytics markets, use cases, and capabilities. B2C marketing leaders can use this research by Principal Analyst Tina Moffett to understand the intersection of marketing analytics capabilities and use cases to determine the vendor or service provider best positioned for their analytics and insights needs. Moffett describes the top marketing analytics markets as advertising agencies, marketing dashboards and business intelligence tools, marketing measurement and optimization platforms and service providers, and media analytics tools.

As an advertising agency, we believe Tinuiti is uniquely positioned to manage advertising campaigns for brands including buying, targeting, and measurement. Our proprietary measurement technology, Bliss Point by Tinuiti, allows us to measure the optimal level of investment to maximize impact and efficiency. According to the Forrester report, “only 30% of B2C marketing decision-makers say their organization uses marketing or media mix modeling (MMM),” so having a partner that knows, embraces, and utilizes MMM is important. As Tina astutely explains, data-driven agencies have amplified their marketing analytics competencies with data science expertise; and proprietary tools; and tailored their marketing analytics techniques based on industry, business, and data challenges. 

Our Rapid Media Mix Modeling sets a new standard in the market with its exceptional speed, precision, and transparency. Our patented tech includes Rapid Media Mix Modeling, Always-on Incrementality, Brand Equity, Creative Insights, and Forecasting – it will get you to your Marketing Bliss Point in each channel, across your entire media mix, and your overall brand performance. 

As a marketing leader you may ask yourself: 

  • How much of our marketing budget should we allocate to driving store traffic versus e-commerce traffic?
  • How should we allocate our budget by channel to generate the most traffic and revenue possible?
  • How many customers did we acquire in a specific region with our media spend?
  • What is the impact of seasonality on our media mix?
  • How should we adjust our budget accordingly?
  • What is the optimal marketing channel mix to maximize brand awareness? 

These are just a few of the questions that Bliss Point by Tinuiti can help you answer.

Learn more about our customer-obsessed, product-enabled, and fully integrated approach and how we’ve helped fuel full-funnel outcomes for the world’s most digital-forward brands like Poppi & Toms.

The Landscape report is available online to Forrester customers or for purchase here

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Ecommerce evolution: Blurring the lines between B2B and B2C

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Ecommerce evolution: Blurring the lines between B2B and B2C

Understanding convergence 

B2B and B2C ecommerce are two distinct models of online selling. B2B ecommerce is between businesses, such as wholesalers, distributors, and manufacturers. B2C ecommerce refers to transactions between businesses like retailers and consumer brands, directly to individual shoppers. 

However, in recent years, the boundaries between these two models have started to fade. This is known as the convergence between B2B and B2C ecommerce and how they are becoming more similar and integrated. 

Source: White Paper: The evolution of the B2B Consumer Buyer (ClientPoint, Jan 2024)

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What’s driving this change? 

Ever increasing customer expectations  

Customers today expect the same level of convenience, speed, and personalization in their B2B transactions as they do in their B2C interactions. B2B buyers are increasingly influenced by their B2C experiences. They want research, compare, and purchase products online, seamlessly transitioning between devices and channels.  They also prefer to research and purchase online, using multiple devices and channels.

Forrester, 68% of buyers prefer to research on their own, online . Customers today expect the same level of convenience, speed, and personalization in their B2B transactions as they do in their B2C interactions. B2B buyers are increasingly influenced by their B2C experiences. They want research, compare, and purchase products online, seamlessly transitioning between devices and channels.  They also prefer to research and purchase online, using multiple devices and channels

Technology and omnichannel strategies

Technology enables B2B and B2C ecommerce platforms to offer more features and functionalities, such as mobile optimization, chatbots, AI, and augmented reality. Omnichannel strategies allow B2B and B2C ecommerce businesses to provide a seamless and consistent customer experience across different touchpoints, such as websites, social media, email, and physical stores. 

However, with every great leap forward comes its own set of challenges. The convergence of B2B and B2C markets means increased competition.  Businesses now not only have to compete with their traditional rivals, but also with new entrants and disruptors from different sectors. For example, Amazon Business, a B2B ecommerce platform, has become a major threat to many B2B ecommerce businesses, as it offers a wide range of products, low prices, and fast delivery

“Amazon Business has proven that B2B ecommerce can leverage popular B2C-like functionality” argues Joe Albrecht, CEO / Managing Partner, Xngage. . With features like Subscribe-and-Save (auto-replenishment), one-click buying, and curated assortments by job role or work location, they make it easy for B2B buyers to go to their website and never leave. Plus, with exceptional customer service and promotional incentives like Amazon Business Prime Days, they have created a reinforcing loyalty loop.

And yet, according to Barron’s, Amazon Business is only expected to capture 1.5% of the $5.7 Trillion addressable business market by 2025. If other B2B companies can truly become digital-first organizations, they can compete and win in this fragmented space, too.” 

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If other B2B companies can truly become digital-first organizations, they can also compete and win in this fragmented space

Joe Albrecht
CEO/Managing Partner, XNGAGE

Increasing complexity 

Another challenge is the increased complexity and cost of managing a converging ecommerce business. Businesses have to deal with different customer segments, requirements, and expectations, which may require different strategies, processes, and systems. For instance, B2B ecommerce businesses may have to handle more complex transactions, such as bulk orders, contract negotiations, and invoicing, while B2C ecommerce businesses may have to handle more customer service, returns, and loyalty programs. Moreover, B2B and B2C ecommerce businesses must invest in technology and infrastructure to support their convergence efforts, which may increase their operational and maintenance costs. 

How to win

Here are a few ways companies can get ahead of the game:

Adopt B2C-like features in B2B platforms

User-friendly design, easy navigation, product reviews, personalization, recommendations, and ratings can help B2B ecommerce businesses to attract and retain more customers, as well as to increase their conversion and retention rates.  

According to McKinsey, ecommerce businesses that offer B2C-like features like personalization can increase their revenues by 15% and reduce their costs by 20%. You can do this through personalization of your website with tools like Product Recommendations that help suggest related products to increase sales. 

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Focus on personalization and customer experience

B2B and B2C ecommerce businesses need to understand their customers’ needs, preferences, and behaviors, and tailor their offerings and interactions accordingly. Personalization and customer experience can help B2B and B2C ecommerce businesses to increase customer satisfaction, loyalty, and advocacy, as well as to improve their brand reputation and competitive advantage. According to a Salesforce report, 88% of customers say that the experience a company provides is as important as its products or services.

Related: Redefining personalization for B2B commerce

Market based on customer insights

Data and analytics can help B2B and B2C ecommerce businesses to gain insights into their customers, markets, competitors, and performance, and to optimize their strategies and operations accordingly. Data and analytics can also help B2B and B2C ecommerce businesses to identify new opportunities, trends, and innovations, and to anticipate and respond to customer needs and expectations. According to McKinsey, data-driven organizations are 23 times more likely to acquire customers, six times more likely to retain customers, and 19 times more likely to be profitable. 

What’s next? 

The convergence of B2B and B2C ecommerce is not a temporary phenomenon, but a long-term trend that will continue to shape the future of ecommerce. According to Statista, the global B2B ecommerce market is expected to reach $20.9 trillion by 2027, surpassing the B2C ecommerce market, which is expected to reach $10.5 trillion by 2027. Moreover, the report predicts that the convergence of B2B and B2C ecommerce will create new business models, such as B2B2C, B2A (business to anyone), and C2B (consumer to business). 

Therefore, B2B and B2C ecommerce businesses need to prepare for the converging ecommerce landscape and take advantage of the opportunities and challenges it presents. Here are some recommendations for B2B and B2C ecommerce businesses to navigate the converging landscape: 

  • Conduct a thorough analysis of your customers, competitors, and market, and identify the gaps and opportunities for convergence. 
  • Develop a clear vision and strategy for convergence, and align your goals, objectives, and metrics with it. 
  • Invest in technology and infrastructure that can support your convergence efforts, such as cloud, mobile, AI, and omnichannel platforms. 
  • Implement B2C-like features in your B2B platforms, and vice versa, to enhance your customer experience and satisfaction.
  • Personalize your offerings and interactions with your customers, and provide them with relevant and valuable content and solutions.
  • Leverage data and analytics to optimize your performance and decision making, and to innovate and differentiate your business.
  • Collaborate and partner with other B2B and B2C ecommerce businesses, as well as with other stakeholders, such as suppliers, distributors, and customers, to create value and synergy.
  • Monitor and evaluate your convergence efforts, and adapt and improve them as needed. 

By following these recommendations, B2B and B2C ecommerce businesses can bridge the gap between their models and create a more integrated and seamless ecommerce experience for their customers and themselves. 

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Streamlining Processes for Increased Efficiency and Results

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Streamlining Processes for Increased Efficiency and Results

How can businesses succeed nowadays when technology rules?  With competition getting tougher and customers changing their preferences often, it’s a challenge. But using marketing automation can help make things easier and get better results. And in the future, it’s going to be even more important for all kinds of businesses.

So, let’s discuss how businesses can leverage marketing automation to stay ahead and thrive.

Benefits of automation marketing automation to boost your efforts

First, let’s explore the benefits of marketing automation to supercharge your efforts:

 Marketing automation simplifies repetitive tasks, saving time and effort.

With automated workflows, processes become more efficient, leading to better productivity. For instance, automation not only streamlines tasks like email campaigns but also optimizes website speed, ensuring a seamless user experience. A faster website not only enhances customer satisfaction but also positively impacts search engine rankings, driving more organic traffic and ultimately boosting conversions.

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Automation allows for precise targeting, reaching the right audience with personalized messages.

With automated workflows, processes become more efficient, leading to better productivity. A great example of automated workflow is Pipedrive & WhatsApp Integration in which an automated welcome message pops up on their WhatsApp

within seconds once a potential customer expresses interest in your business.

Increases ROI

By optimizing campaigns and reducing manual labor, automation can significantly improve return on investment.

Leveraging automation enables businesses to scale their marketing efforts effectively, driving growth and success. Additionally, incorporating lead scoring into automated marketing processes can streamline the identification of high-potential prospects, further optimizing resource allocation and maximizing conversion rates.

Harnessing the power of marketing automation can revolutionize your marketing strategy, leading to increased efficiency, higher returns, and sustainable growth in today’s competitive market. So, why wait? Start automating your marketing efforts today and propel your business to new heights, moreover if you have just learned ways on how to create an online business

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How marketing automation can simplify operations and increase efficiency

Understanding the Change

Marketing automation has evolved significantly over time, from basic email marketing campaigns to sophisticated platforms that can manage entire marketing strategies. This progress has been fueled by advances in technology, particularly artificial intelligence (AI) and machine learning, making automation smarter and more adaptable.

One of the main reasons for this shift is the vast amount of data available to marketers today. From understanding customer demographics to analyzing behavior, the sheer volume of data is staggering. Marketing automation platforms use this data to create highly personalized and targeted campaigns, allowing businesses to connect with their audience on a deeper level.

The Emergence of AI-Powered Automation

In the future, AI-powered automation will play an even bigger role in marketing strategies. AI algorithms can analyze huge amounts of data in real-time, helping marketers identify trends, predict consumer behavior, and optimize campaigns as they go. This agility and responsiveness are crucial in today’s fast-moving digital world, where opportunities come and go in the blink of an eye. For example, we’re witnessing the rise of AI-based tools from AI website builders, to AI logo generators and even more, showing that we’re competing with time and efficiency.

Combining AI-powered automation with WordPress management services streamlines marketing efforts, enabling quick adaptation to changing trends and efficient management of online presence.

Moreover, AI can take care of routine tasks like content creation, scheduling, and testing, giving marketers more time to focus on strategic activities. By automating these repetitive tasks, businesses can work more efficiently, leading to better outcomes. AI can create social media ads tailored to specific demographics and preferences, ensuring that the content resonates with the target audience. With the help of an AI ad maker tool, businesses can efficiently produce high-quality advertisements that drive engagement and conversions across various social media platforms.

Personalization on a Large Scale

Personalization has always been important in marketing, and automation is making it possible on a larger scale. By using AI and machine learning, marketers can create tailored experiences for each customer based on their preferences, behaviors, and past interactions with the brand.  

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This level of personalization not only boosts customer satisfaction but also increases engagement and loyalty. When consumers feel understood and valued, they are more likely to become loyal customers and brand advocates. As automation technology continues to evolve, we can expect personalization to become even more advanced, enabling businesses to forge deeper connections with their audience.  As your company has tiny homes for sale California, personalized experiences will ensure each customer finds their perfect fit, fostering lasting connections.

Integration Across Channels

Another trend shaping the future of marketing automation is the integration of multiple channels into a cohesive strategy. Today’s consumers interact with brands across various touchpoints, from social media and email to websites and mobile apps. Marketing automation platforms that can seamlessly integrate these channels and deliver consistent messaging will have a competitive edge. When creating a comparison website it’s important to ensure that the platform effectively aggregates data from diverse sources and presents it in a user-friendly manner, empowering consumers to make informed decisions.

Omni-channel integration not only betters the customer experience but also provides marketers with a comprehensive view of the customer journey. By tracking interactions across channels, businesses can gain valuable insights into how consumers engage with their brand, allowing them to refine their marketing strategies for maximum impact. Lastly, integrating SEO services into omni-channel strategies boosts visibility and helps businesses better understand and engage with their customers across different platforms.

The Human Element

While automation offers many benefits, it’s crucial not to overlook the human aspect of marketing. Despite advances in AI and machine learning, there are still elements of marketing that require human creativity, empathy, and strategic thinking.

Successful marketing automation strikes a balance between technology and human expertise. By using automation to handle routine tasks and data analysis, marketers can focus on what they do best – storytelling, building relationships, and driving innovation.

Conclusion

The future of marketing automation looks promising, offering improved efficiency and results for businesses of all sizes.

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As AI continues to advance and consumer expectations change, automation will play an increasingly vital role in keeping businesses competitive.

By embracing automation technologies, marketers can simplify processes, deliver more personalized experiences, and ultimately, achieve their business goals more effectively than ever before.

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