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Best Project Management Software to Streamline Your Workflow in 2022

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Best Project Management Software to Streamline Your Workflow in 2022

Project management is the alpha and omega of your business development. The better you can set up your workflow, the more you’ll succeed at the outcome. But the truth is, unless you’re a solopreneur, the project doesn’t revolve around you only. You’re just one element in a more complex chain that consists of other team members, executives, and clients.

It’s not enough to keep things in order for yourself and call it a day. As a project manager, you must streamline the processes for everyone else on your team.

Are your teammates stuck in the maze of countless tasks, with new stuff showing up every single day? Are they moving in the opposite direction because project updates don’t reach them in time? Is there no decent communication on your team, which causes a lot of misunderstandings and slows down the process? To handle these and other setbacks, you need project management software.

You’ve probably heard the names like Trello, Asana, and Wrike or even used some of these tools. But there’s actually a much wider choice on the market. At the moment, Capterra has 1,375 items in the category of project management software and employee time tracking. And imagine how many other developers haven’t added their products to this business directory yet…

If you’re open to trying a new tool with its own sophisticated features and flexible pricing plans, you’re in the right place. Check out the best project management software that will help you become a better PM in 2022.

Geekbot

Geekbot is a go-to tool that enables easy, effective, and transparent collaboration with all of its tricks and turns. The main goal of Geekbot is to automate routine tasks like running standups, conducting surveys, polls, reporting, and everything in between. It takes like a minute to add it to Slack or MS Teams but can save hours every day.

Having to complete a few tasks here and re-do a few more there, you can easily forget about something important on your agenda. That’s why Geekbot lets you set friendly reminders for yourself and your teammates. Due to the support of local time zones, they’ll receive such reminders during working hours, not past midnight.

You never know what’s on your teammate’s mind until it’s too late and they send you a leave notice. Powered by AI algorithms, Geekbot can give you more insights than your intuition does. It analyzes natural language responses to keep you up on everything happening on your project – people’s mood, topics discussed, achievements, blockers, timeframes, anything. For convenience, this information is illustrated on a Team Happiness graph, Sankey diagrams, and Gantt charts.

To track engagement on your team, you can check a participation overview. It reveals who’s involved the most, based on their reporting activity, and who’s procrastinating. The bot also prompts the latter to catch up with the others by submitting their reports.

Float

Float is a resource management software for taking a people-first approach to project planning. It brings together your team members, projects, and all of their variables like availability, skills tracking, budgets, billable rates, and more, so that you have one single source of truth to plan and assign your work.

While project management tools are great for organizing and collaborating on tasks, resource management software like Float ensures that you schedule workloads based on your team’s actual capacity.

Float can give you a centralized view of your team’s time so that everyone knows who’s working on what, when, and from where. With real-time project tracking, you’ll get live insights that will help to assign the best person for the job (based on their skill set and capacity), balance shared workloads, monitor utilization rates across your team, and forecast your capacity for future projects and hiring needs.

Plan ahead with project planning features like phases, milestones, and linked tasks. Manage everyone’s availability in one place with work hours, time off, and synced calendar events. Customize workflows that fit your team with flexible permissions to specify who can see, edit, and approve what. Add time tracking to monitor your budget spend (billable hours worked) in real time and to plan your future projects for optimal profitability.

The team at Float provides 24 hour support, with an impressive average response time of under 30 minutes.

Office Timeline Pro+

Office Timeline Pro+ is the right software for reporting on your project management efforts to teammates, executives, or clients. It is an intuitive PowerPoint add-in that will quickly turn any complicated project data into visually appealing and easy-to-understand timeline slides.

Just import your project or program plan from your favorite PM tool (Microsoft Project, Excel, Smartsheet, or Wrike), and the add-in will automatically transform it into a PowerPoint timeline, roadmap, or multi-level swimlane. Whenever the data in your source file changes, you can refresh your slide at the click of a button to reflect the most relevant progress. To visualize schedules of long-term projects, you can add up to three timescales to a single timeline.

As for functionality, Office Timeline Pro+ comes with a rich set of features to add, edit, duplicate, or even hide swimlanes and sub-swimlanes. The higher-ups are usually too busy to go through loads of data, so you’ll have an opportunity to show them what matters only. Thanks to a drag-and-drop functionality, it’ll be easy to do all the rearrangements and updates across your projects.

To make sure the look and feel of your slides match your brand identity, the tool provides a bunch of styling options. With their help, you’ll be able to set colors, fonts, and shapes in line with your corporate style.

SwiftEnterprise

SwiftEnterprise is an Agile project/work management platform based on a visual, multi-board hierarchy of programs and projects. It runs a user-friendly STaRT system to help you handle all your tasks. You can plan, schedule, reschedule, and automate repetitive tasks, making all the necessary updates along the way.

SwiftEnterprise provides timesheets in two views: one for logging time against work items and another for approving or rejecting timesheets submitted. The document management module can take good care of all the data in your workspace. Everyone on your team will have access to the latest versions of your docs and easily manage them with review, sharing, and approval options.

Resource availability reports can help you distribute the workload among your team equally. Due to the integrated database of skills, you’ll identify the right person for a certain task and have realistic expectations of your team in total.

When the workflow starts, a lot of issues usually show up out of the blue. For effective project execution, SwiftEnterprise can let you manage issues and report on their status, due date, and resolution method to other teammates or stakeholders. The same goes for risks. You’ll be able to identify, assess, and mitigate them before they affect your work progress.

Striven  

Striven is a cloud-based, all-in-one business management software system that will set you free from the chaos of jumping between many different apps. Its full-featured dashboard can cover all your needs in one place:

  • set a project budget, deadlines, and keypoints;
  • create tasks with detailed descriptions, doc attachments or links;
  • collect e-signatures on important documents
  • categorize tasks with smart labels;
  • manage the task flow with a drag-and-drop functionality;
  • enable alerts for new tasks and those with close deadlines;
  • set private access to some tasks and share permission with pertinent employees only
  • turn emails into tasks automatically

It can be a challenge to organize team meetings, especially if you have remote workers from different parts of the world. Striven’s built-in calendar will help you identify and solve conflicting timeframes to arrange a meeting when everyone is available.

Special focus is put on assessing project profitability. With detailed reports, you’ll be able to analyze what brings profit and how that aligns with the time invested. When it comes to the project showcase, there’s a wide choice of Kanban boards, Gantt charts, and other ways that your project data can be viewed. Besides viewing the entire project, you can also zero in on any specific part by date, task type, or by assigned employee.

Effective collaboration between you and your clients is another strong point of Striven. It lets you share project access with them so that they can keep an eye on the progress and status of every task and assignment. By making your work transparent, the trust your client has placed in your business will increase, and in turn will help leave them more satisfied than ever.

Whenever there’s any kind of status update on a project or task, your clients will be notified to make sure everyone is on the same page. If you aren’t, they can send a change order for you to update project milestones and costs according to their requirements.

Bottom Line

As you can see, each project management software listed here provides its own gimmicks to play with and see how they can help you streamline your processes.

No matter which tool you’re going to try, you’ll have an opportunity to set your workspace in order, improve communication on your team, boost profits, and save a lot of time. With data visualization, you’ll also find it easy-breezy to track each project aspect and never miss a thing.

With such a wide choice, most likely you’ll find the best project management software for your specific needs. If you know about any other cool tools for PMs, feel free to drop a comment under this post.

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How to Write YouTube Titles for SEO

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How to Write YouTube Titles for SEO

Creating a video is a creative process which involves a lot of brainstorming, editing and producing. But the success of your video does not 100% rely on the quality or originality of that video.

Whether your video is going to be a success is determined by how many people will be able to find it and watch it.

Don’t underestimate the discoverability of your video. It may make or break your whole video marketing strategy performance.

One of the biggest channels that can drive findability of your video is search engine optimization, i.e. optimizing your video page for it to rank in search engines (mainly Google and Youtube search) for relevant keywords.

And one of the most important SEO elements of any page is its title.

What is a Youtube title?

“Title” is what you see on the browser tab when you open any Youtube page:

It is controlled by the “Title” field which is required when you upload your video to Youtube:

In the code of the page the title can be found within <title></title> tags.

On a Youtube video page, the title is also repeated underneath the video as the main heading making it also an on-page SEO element.

Youtube allows you to enter up to 100 characters to the title field and I recommend making the most of those 100 characters.

How can titles impact the findability of your video?

Page titles are key on-page SEO elements because they do both:

  • Page titles are direct ranking factors (Google uses them to understand what the page is about)
  • Page titles impact click-through by being the most visible parts of standard search snippets.

In that respect, Youtube SEO is not much different from any other types of SEO. The only slight difference is Youtube videos also get an additional section in organic results which you can target: Page titles are also included next to video thumbnails in video carousels:

Since titles are so important for your video findability and clickability, spend some extra time brainstorming effective video titles. Here are a few ideas:

How to create an effective Youtube title

1. Include your keyword

This is important in the context of this article. Keywords are still very important for SEO because they still help search engines understand the main topic of your page.

Keyword research is also a great way to estimate a demand for any topic (by looking at the search volume).

Identifying your main keyword and including it into the page title will help that video page rank for that keyword driving views for your video and generating additional brand visibility to your business. There are lots of tools and plugins allowing you to identify your target keywords.

It is a good idea to grab URLs of your competing videos and run them through this SEO Content Checker to identify their keyword usage and learn from that:

2. Make it sound interesting

I know it sounds obvious but there are too many boring video titles for me not to mention it.

Your video title needs to invite a click, so make sure it is interesting enough to invite one.

I realize it sounds easier than it really is and in many cases it is also highly subjective. But there’s a tool to help.

Using ChatGPT will help you find some ideas, in case you are stuck. Here’s what the tool was able to generate when I requested the following “Generate video title ideas that will include “Youtube marketing” keyword. Make those titles sound intriguing:”

There are quite a few pretty nice ones. If you don’t like what the tool suggested, keep asking it for more, changing your request just a bit to make it think harder.

This tool is great but make sure to pick a title that won’t over-promise. There’s a fine line between “intriguing” and “click-baiting.” Try and avoid the latter as it may reflect badly on your branding strategies.

3. Include numbers

Including a number in your page title has proven to be an effective way to get more people to click it. Click-through is likely to be an (indirect) ranking factor, so if more people click your title, there’s a good chance it will rank higher.

You cannot make each of your videos a listicle though, so you won’t be able to use this trick in each of your Youtube titles. But it is a good format to keep in mind and use from time to time.

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4. Mention a brand (if there’s one to mention)

Finally, if your video is about a well-known brand (for example, if that video is of you speaking at an event) or, more importantly, if you create it in collaboration with a well-known expert and/or influencer, include that name in your title.

Not only will it help your video rank for that searchable name, it will also increase its click-though thanks to people recognizing that name. 

Youtube also allows you to tag that name in the title (much like tagging works on Twitter or Facebook). If you add @ and then start typing that name, Youtube will allow you to select that name from the drop-down (if that brand or person has a Youtube channel). This will notify them on the mention and urge them to engage with the video helping its visibility:

No need to include your brand name though (unless that video is all about you or your company). If you pick your Youtube name well, it will help you build your brand’s recognizability with every high-ranking video because the channel name is always included in search snippets.

Keep a close eye on your results

Finally, creating an effective title is something that you can never do perfectly. There’s always room for improvement and experimentation. Learn from other well-performing videos in your or outside your niche and never stop experimenting.

Monitor video carousels for your important keywords to get notified when a new video succeeds in getting there and not what may have brought them that success. There are SEO monitoring tools that can help you with that task:

Additionally, keep a close eye on your Youtube analytics to monitor keywords that generate views from Youtube search and learn from those results:

Conclusion

You spend hours creating your video. It deserves a good title which will help your video get found. Spend some time brainstorming an effective title, experiment with different formats and measure your success. Good luck!



The post How to Write YouTube Titles for SEO appeared first on DigitalMarketer.

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Amazon Announces Auction System for FBA Storage Space [What Sellers Need to Know]

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Amazon Announces Auction System for FBA Storage Space [What Sellers Need to Know]

Amazon’s FBA program is a tremendous asset for brands who sell products on the platform. With FBA, retailers can outsource the heavy lifting of logistics such as warehousing, fulfillment, and distribution for a fee. In the last few years, sellers have expressed the need for more capacity, predictability, and control over their inventory. Amazon’s recent update helps sellers tackle those challenges and so much more.

Amazon just announced a new streamlined FBA capacity management system that will go into effect on March 1, 2023. With this new system in place, Amazon FBA will be turned into an auction where sellers can bid for additional storage space.

The system will now incorporate a single, month-long FBA capacity limit rather than weekly restock limits that can make inventory planning challenging for sellers. Now, capacity limits for the upcoming month will be announced in the third full week of each month via the Capacity Monitor in Seller Central and email notification. According to Amazon, the majority of sellers will now have access to greater capacity volumes than before.

With this new update, Amazon also announced they will provide estimated limits for the following two months to help sellers plan over a longer period. In a recent blog post highlighting the announcement, Dharmesh Mehta, Vice President of Amazon Worldwide Selling Partner Services stated, “We will forecast how much space and labor we expect to have to provide these estimates, but these estimates may vary up or down based on how efficiently sellers are using their capacity, as measured by the Inventory Performance Index (IPI) score.”

With the new Capacity Manager in place, sellers will also be able to request additional capacity based on a reservation fee that they specify. Mehta noted…

“Requests are granted objectively, starting with the highest reservation fee per cubic foot until all capacity available under this program has been allocated. When additional capacity is granted, sellers’ reservation fees are offset by earning performance credits from the sales they generate using the extra capacity. Performance credits are designed to offset up to 100% of the reservation fee, so sellers don’t pay for the additional capacity as long as their products sell through.

 

Our goal is to provide sellers with more control over how much space they can have while limiting unproductive use. We’ve piloted this feature with certain US sellers, and we’re excited that with this launch, we will expand it so all sellers can request higher FBA capacity limits.”

 

The recent announcement also highlighted how Amazon will set capacity limits and measure sellers’ inventory usage in cubic feet (vs. number of units), which better represents the capacity sellers’ products use in our fulfillment centers and transportation vehicles. As many sellers prefer to plan in units, Amazon will continue to show inventory usage in units but will also provide an estimate of how many units specific cubic volume capacity limits are likely to permit.

 

Tinuiti’s Take on the New FBA Capacity System

 

Change is certainly on the horizon. Let’s hear from Tinuiti’s own Bjorn Johnson on tips for how you can prepare for the FBA change coming March 1st.

“These changes are likely to be impactful, especially to sellers with larger products. Amazon reverting to cubic foot-based storage limits is likely to reintroduce previous issues for these clients in maintaining healthy inventory levels. Their difficulties look to be exacerbated by the addition of the bidding system. In order to keep their already high-fulfillment-fee products in stock, they’ll need to bid on large amounts of space. On the other hand, sellers with smaller products are likely to be able to store more units than before, and have the flexibility to bid on smaller amounts of space. The decision from Amazon looks like a clear effort to encourage small, light, easy-to-ship and fulfill products.”

– Bjorn Johnson, Operations Manager at Tinuiti

 

Want to Learn More About the New Auction System for FBA Storage Space?

 

We will continue to keep you informed as we learn more about the new FBA capacity system. If you’re interested in learning more about our Amazon offerings or if you have any questions concerning FBA, contact us today.

 

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How to optimize your online forms and checkouts

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How to optimize your online forms and checkouts



Forms are probably the most important part of your customer journey. They are the final step where the user entrusts you with their precious personal information in exchange for the goods or services you’ve promised.

And yet, too many companies spend minimal time on making sure their form experience is a good one for their users. They don’t use data to establish where the UX problems are on their forms, and they don’t run form-specific experiments to determine how to improve their conversion rate. As a result, too many forms are unnecessarily driving potential customers away, burning potential revenue and leads that could have been converted if they had only spent a little time and effort on optimization. Two-thirds of people who start a form don’t go on to complete it, meaning that a lot of money is being left on the table.

This article contains some of our top tips to help optimize your forms + checkouts with the goal of improving their conversion rate and delivering more customers and leads.

Use data to identify your problem fields

While user testing and session replay tools are useful in identifying possible form issues, you should also be using a specialist form analytics tool, as this will allow you to quantify the scale of the problem – where are most people dropping out – and prioritize improvements accordingly. A good form analytics tool will have advanced insights that will help work out what the problem is as well, giving you a head start on creating hypotheses for testing.

A/B test your forms

We’ve already mentioned how important it is to nurture your forms like any other part of your website. This also applies to experimentation. Your A/B testing tool such as Optimizely should allow you to easily put together a test to see if your hypothesis will improve your conversion rate. If there is also an integration with your form analytics tool you should then be able to push the test variants into it for further analysis.

Your analytics data and user testing should guide your test hypothesis, but some aspects you may want to look at are:

  • Changing the error validation timing (to trigger upon input rather than submission)
  • Breaking the form into multiple steps rather than a single page
  • Removing or simplifying problem fields
  • Manage user expectations by adding a progress bar and telling them how long the form will take upfront
  • Removing links to external sites so they are not distracted
  • Re-wording your error messages to make them more helpful

Focus on user behavior after a failed submission

Potential customers who work their way through their form, inputting their personal information, before clicking on the final ‘Submit’ button are your most valuable. They’ve committed time and effort to your form; they want what you are offering. If they click that button but can’t successfully complete the form, something has gone wrong, and you will be losing conversions that you could have made.

Fortunately, there are ways to use your form data to determine what has gone wrong so you can improve the issue.

Firstly, you should look at your error message data for this particular audience. Which messages are shown when they click ‘Submit? What do they do then? Do they immediately abandon, or do they try to fix the issue?

If you don’t have error message tracking (or even if you do), it is worth looking at a Sankey behavior flow for your user’s path after a failed submission. This audience will click the button then generally jump back to the field they are having a problem with. They’ll try to fix it, unsuccessfully, then perhaps bounce back and forth between the problem field a couple of times before abandoning in frustration. By looking at the flow data, you can determine the most problematic fields and focus your attention there.

Microcopy can make the checkout experience less stressful

If a user is confused, it makes their form/checkout experience much less smooth than it otherwise could be. Using microcopy – small pieces of explanatory information – can help reduce anxiety and make it more likely that they will complete the form.

Some good uses of microcopy on your forms could be:

  • Managing user expectations. Explain what information they need to enter in the form so they can have it on hand. For example, if they are going to need their driver’s licence, then tell them so.
  • Explain fields. Checkouts often ask for multiple addresses. Think “Current Address”, “Home Address” and “Delivery Address”. It’s always useful to make it clear exactly what you mean by these so there is no confusion.
  • Field conditions. If you have strict stipulations on password creation, make sure you tell the user. Don’t wait until they have submitted to tell them you need special characters, capital letters, etc.
  • You can often nudge the user in a certain direction with a well-placed line of copy.
  • Users are reluctant to give you personal information, so explaining why you need it and what you are going to do with it is a good idea.

A good example of reassuring microcopy

Be careful with discount codes

What is the first thing a customer does if they are presented with a discount code box on an ecommerce checkout? That’s right, they open a new browser tab and go searching for vouchers. Some of them never come back. If you are using discount codes, you could be driving customers away instead of converting them. Some studies show that users without a code are put off purchasing when they see the discount code box.

Fortunately, there are ways that you can continue to offer discount codes while mitigating the FOMO that users without one feel:

  • Use pre-discounted links. If you are offering a user a specific discount, email a link rather than giving them a code, which will only end up on a discount aggregator site.
  • Hide the coupon field. Make the user actively open the coupon box rather than presenting them with it smack in the middle of the flow.
  • Host your own offers. Let every user see all the offers that are live so they can be sure that they are not missing out.
  • Change the language. Follow Amazon’s lead and combine the Gift Card & Promotional Codes together to make it less obvious.

An example from Amazon on how to make the discount code field less prominent

Get error messages right

Error messages don’t have to be bad UX. If done right, they can help guide users through your form and get them to commit.

How do you make your error messages useful?

  • Be clear that they are errors. Make the messages standout from the form – there is a reason they are always in red.
  • Be helpful. Explain exactly what the issue is and tell the user how to fix it. Don’t be ambiguous.

Don’t do this!

  • Display the error next to the offending field. Don’t make the user have to jump back to the top of the form to find out what is wrong.
  • Use microcopy. As noted before, if you explain what they need to do early, they users are less likely to make mistakes.

Segment your data by user groups

Once you’ve identified an issue, you’ll want to check whether it affects all your users or just a specific group. Use your analytics tools to break down the audience and analyze this. Some of the segmentations you might want to look at are:

  • Device type. Do desktop and mobile users behave differently?
  • Operating system. Is there a problem with how a particular OS renders your form?
  • New vs. returning. Are returning users more or less likely to convert than first timers?
  • Do different product buyers have contrasting expectations of the checkout?
  • Traffic source. Do organic sources deliver users with higher intent than paid ones?

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About the author

Alun Lucas is the Managing Director of Zuko Analytics. Zuko is an Optimizely partner that provides form optimization software that can identify when, where and why users are abandoning webforms and help get more customers successfully completing your forms.


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