MARKETING
How 1 Content Director Leads 10 Growing B2B Publications

Sarah Tolle started her professional life teaching English in Spain and Hungry. On the side, she started writing content for a marketplace startup in the home design industry and, eventually, for other clients.
When her teaching stint ended and the Wisconsin native settled in Canada, Sarah increased her entrepreneurial activities. She continued creating content for clients, often startups, and expanded into strategy development and social media growth hacking. She also ran a handmade jewelry business on Etsy.
All that experience prepared her well for joining the small Black & White Zebra (BWZ) media company four years ago. When she started, the company consisted of just three people: the founder, a creative director, and Sarah, who joined as a writer.
As BWZ grew, Sarah shifted into an editor role, managing writers, then took on the newly created managing editor position. Today, she is the content director, overseeing a team of about 30, focused on growing the content team and building a robust content strategy and production system around their 10 niche business media brands.
One of those publications – The Digital Project Manager – won best digital publication in the 2022 Content Marketing Awards and earned finalist nods for best multi-author blog and best topic-specific blog.
For Sarah’s work on that and the nine other publications, she was honored as a finalist for the 2022 B2B Content Marketer of the Year.
With the company’s growth – and the growth and evolution of their target industries – Sarah has had to learn to build a program that often operates like a startup – navigating many changes in real time.
“For us, it comes down to relationship-building,” she says.
An entrepreneurial spirit helps Sarah Tolle oversee 10 growing B2B publications at @__BWZ, says @AnnGynn via @CMIContent. Click To Tweet
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Relationships with subject matter experts drive everything
BWZ operates 10 B2B publishing brands focused on quality assurance, human resources, product management, digital publishing, and other niches. The model relies on external subject matter experts who write the content. That’s why relationships are essential for BWZ’s success.
Every organization tries to work efficiently. But BWZ must stay focused on reducing friction in content creation because they work with professionals who typically have full-time jobs.
“Scale for us is how well we can build a system that facilitates real people who work in these fields to contribute content,” Sarah explains.
Identifying SMEs willing to write for their publications is the first step. Two editors on Sarah’s team handle the search for contributors. They get referrals from current contributors and look for experts in industry groups on Slack. They also post on niche job boards and conduct other outreach.
But finding the experts is only the first step – ensuring they can write is crucial. As part of the onboarding experience, BWZ does paid trial projects. “We want somebody who has clear and helpful ideas for others in their field,” Sarah says.
Contributors find their time is well spent. “They love to build a name for themselves. They love being featured, and they like the recognition they’re getting from their work in the field,” Sarah says.
BWZ pays contributors (from $50 to $1,000 per project, depending on the content project’s difficulty, format, etc.)
Finding SMEs is only step one – ensuring they can write is crucial for Sarah Tolle and @__BWZ, says @AnnGynn via @CMIContent. Click To Tweet
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For content planning, quarterly rules the day
Though some brands operate on annual editorial calendars, the BWZ team takes a quarterly approach, allowing it to adapt to developing trends, news, and more.
Over three months, they log each publication’s ideas for articles, podcasts, videos, etc. Then, the individual media brand’s general manager, editor, and team members focused on SEO and monetization angles meet. Though the finer details are the editor’s decision, the group discusses the ideas to identify what best matches the target audience’s needs and the company’s business goals. Sarah facilitates and guides collaborations with each publication team.
For their longer-running brands, the teams also discuss whether they need to create new content pieces or upgrade existing content about a topic. Often, they simply update the content that drives the bulk of site traffic, and it continues to attract an audience.
For example, The Digital Project Manager might earn significant traffic from an article about project management skills. Even though the skills haven’t changed, the team adds new references and hyperlinks to keep it fresh in the mind of search engines and audiences.
#Content planning at @__BWZ includes deciding when to update existing content instead of creating something new, says Sarah Tolle via @AnnGynn and @CMIContent. Click To Tweet
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Paid membership communities offer a new revenue stream
While most of its content is created to attract organic traffic, BWZ saw a need to build something for bottom-of-the-funnel audiences early on. It launched a beta version of a paid community offering for The Digital Project Manager.
At the time, the staff was still small, so Sarah wore multiple hats for the project. She helped develop the publication’s strategy and marketing. She also was responsible for many of its content marketing and production efforts – webinars, landing pages, evergreen content with lead magnets, etc.
Today, The Digital Project Manager paid membership community totals about 1,000 members paying $69 or $199 a year. All members get access to a private online forum where they can engage with each other and the brand team. They also can participate in three monthly interactive learning sessions and access on-demand sessions (30 days for the first-tier members and forever for the higher-paying members). They also may get exclusive access to resources such as templates, checklists, guides, and books in a professional development resource library. The $199 members also get peer support in a dedicated mastermind group.
That said, most of The Digital Project Manager content remains free. The team decides on a case-by-case basis what works for the free side vs. the paid side. So, for example, they might publish an explainer article available to all and offer a related checklist template to community members.
By using The Digital Project Manager as a pilot program, BWZ can use the lessons learned as it considers paid communities for its other brands.
Time constraints ensure productivity
Managing 10 distinct media brands and overseeing the best mix of content for all those publications seems daunting. Sarah says one thing that has made it all possible – a time-blocking approach to her calendar.
“When I started with the company, I didn’t plan my time,” Sarah says.
BWZ’s founder Ben Aston questioned how she could continue functioning without a calendar to manage her burgeoning responsibilities. So, she started blocking off time for each project. “I’ve not stopped since. It’s all about creating the constraints.”
Now, when somebody asks her to check the copy in a slide deck, for example, she’ll schedule time on her calendar to do it. Sarah often chooses two hours as her first gauge for a task before learning if it takes more or less time.
She also uses her calendar to determine her priorities.
“When someone comes with a project and says, ‘This is more important,’ I can look at the calendar. Then, I can say, ‘OK, I could do it, but I have to give up this other thing and do it next week.’ It helps reign in the chaos and keeps expectations realistic,” Sarah explains.
Those in-the-moment decisions require her to understand and align with the leadership’s priorities for the business and the publications. She notes the related tasks on her calendar so they remain top of mind when she considers adjusting her priorities.
Mastering the language of content
Sarah says the time has flown since she started at BWZ four years ago. Her journey’s been quick from writer to content director, a necessity as the company grew its media brands. Sarah’s success has come because she expertly shifted her mindset and work from an entrepreneurial, all-hands-on-deck approach to a more strategic, high-level view approach for the growing content brands under the BWZ umbrella.
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Cover image by Joseph Kalinowski/Content Marketing Institute
MARKETING
Digital marketing evolution: New approaches and channels

Marketing evolution has entered a new realm by going digital. And with that, abundant choices for reaching your target audience. What are the latest approaches and channels? Which ones are right for you?
Since 85% of Americans say they are online daily, leveraging the latest digital marketing strategies is worthwhile.
First, let’s recap what digital marketing is and why it’s crucial.
Key takeaways:
- Digital marketing uses electronic means to connect with buyers to sell a product or service or raise brand awareness.
- You’re able to reach a wider audience with digital marketing, which means building brand recognition, acquiring more customers and increasing revenue
- Omnichannel marketing uses various channels and digital platforms to present your brand, product or message. Your message is consistent yet fine-tuned for each channel.
- Aside from customers feeling valued, personalized experiences build brand trust and promote customer engagement.
- Micro-influencers tend to hold the highest engagement rates across multiple social media platforms.
What is digital marketing?
Digital marketing uses electronic means to connect with buyers to sell a product or service or increase brand awareness. This type of marketing occurs regardless of whether the users are online on the Internet. Digital marketing is over 100 years old, beginning with the invention of the radio. Other forms of digital marketing include TV, telephone and digital billboards.
However, online marketing is the most popular form of digital marketing. Online marketing is the simplest way to reach your target audience in the right place and at the right time. Examples of online digital marketing include:
- Search engine optimization (SEO)
- Content marketing (blogs, videos)
- Social media marketing (SMM)
- Email marketing
Why digital marketing matters
Digital marketing has many advantages over traditional marketing (e.g., an ad in a newspaper or handing out flyers):
- You reach a broader audience since the Internet is a global tool. You can, however, filter your audience to your niche market.
- A larger audience means building brand recognition, acquiring more customers and increasing revenue.
- Digital marketing is measurable, meaning your campaigns contain metrics that you can use to evaluate which methods are more successful.
- Digital marketing is also very cost-effective. Some strategies cost nothing (e.g., creating a blog or posting on social media). Also, there’s no paper to print.
Four digital marketing evolution trends
Successful businesses understand that they must meet or exceed the needs and expectations of customers. Therefore, the customer drives marketing evolution. Let’s look at four strategies that are emerging.
1. Omnichannel marketing
Omnichannel marketing uses various channels and digital platforms to present your brand, product or message. Your message is consistent yet fine-tuned for each channel. Whichever way your customers access your business, you’re there.
Omnichannel marketing is an evolution of multichannel marketing, where you make your brand available across multiple channels. Omnichannel marketing takes it further by seamlessly integrating the user experience across all digital channels. This method allows the customer to move from one platform or device to another and not just have a similar interaction but also retain their shopping and purchase history.
To devise an effective omnichannel marketing strategy, you need at least four things:
- Ensure that your website displays well across all devices, like computers, tablets and smartphones.
- Consistently present your content across all relevant channels, including your offline ones, like in-store.
- Customize the call-to-action for the specific channel. For example, an email campaign may require a button click, while a TV ad may need to display a web address.
- Keep customer data in a central location, facilitating the forward movement of the customer journey.
2. Personalized experiences
Customers want to feel valued by a company, and personalization creates that feeling. For example, if a customer bought laundry detergent from a particular brand, they may like an email reminder with a link to the product on the site when it’s time to replenish.
Aside from customers feeling valued, personalized experiences build brand trust and promote customer engagement. How can you know your shoppers to create personalized marketing experiences? Here are a few tips:
- Conduct an opinion poll or a customer survey
- See what customers are saying on social media about your business
- Read online customer reviews
- Trend buyer history
3. Influencer marketing
Why has influencer marketing grown so popular? Consumers see influencers as authentic. Furthermore, people can engage directly with influencers. Many influencers respond to comments and chat with followers. This meaningful connection tends to make influencers held in high regard.
When dipping your toes into this marketing strategy, you may wish to start with a micro-influencer. Micro-influencers are individuals with between 10,000 and 50,000 followers. Micro-influencers tend to have the highest engagement rates across multiple social media platforms.
How do you find and partner with an influencer? Here are some things to try:
- Understand your target audience. Knowing your customers’ demographics, core values and social media platforms will help you select an appropriate influencer.
- Look at your customer base first and see if there is an influencer that uses your product or service.
- Use the hashtag #sponsored on social media to see a list of influencers.
- You can contact the influencer with a direct message (DM) on the platform or through email. Propose the campaign along with suitable compensation.
4. Responding to social issues
Following the event of 2020, more than ever, customers need to trust the brands they choose. One survey showed that 50% of individuals would become loyal customers of brands they trust.
How does a business earn the trust of its customers? The same survey provided further details. Customers look to see:
- How well the company treats the environment
- If they use materials and ingredients that are local, sustainable and ethically-acquired
- How well the company treats its employees
- How well the brand responded to the COVID-19 pandemic
You may think, “Is this a digital marketing strategy?” The answer is yes because you would advertise your company’s initiatives on your website. For example, the following are excerpts from Nike’s Impact Report on its website.
The key to this marketing strategy is to be authentic. You must either back up or follow through on the statements made online.
Taking leaps in the digital marketing evolution with Optimizely
Today’s marketing strategies require innovation, insight and evolution. Optimizely’s digital experience platform (DXP) and the team of experts are here to help you attract and retain customers so your business can grow.
If you’re ready to take your marketing approach to the next level, get started with Optimizely today.
MARKETING
How to Use WhatsApp as an Effective Marketing Tool

WhatsApp has become one of the most widely-used messaging apps in the world. With over 2 billion committed users, it has become a platform where people communicate with family, friends, and even the companies they buy from. WhatsApp Business, a version designed solely for businesses, allows companies to communicate with their customers and vendors. In this article, we will show you how you can use WhatsApp Business Accounts as a crucial marketing and customer service tool.
What is WhatsApp Business?
WhatsApp Business is a free messaging app made for business use. It allows companies to have a presence on theWhatsApp business platformand relay messages to their customers.
WhatsApp Business has many useful features for businesses, such as automated messages, quick replies, and labels. This can make communication more efficient and save time for busy companies. It can be especially helpful for small and mid-sized businesses that don’t have the budget for a large marketing and customer service team.
Why use WhatsApp Business?
Using WhatsApp Business can give you a competitive edge. Many of its features are great for businesses. For one, it allows businesses to reach a large audience. With over 2 billion active users, WhatsApp provides a platform where businesses can communicate with their customers on a one-to-one basis. This personalized approach can help businesses build strong relationships with their customers and improve customer satisfaction.
Secondly, WhatsApp Business can improve customer service. By using features such as automated messages and quick replies, businesses can react to customer concerns quickly and efficiently. This can help businesses provide better customer service and increase customer loyalty. It can also be a great tool for sending large file transfers to customers, such as detailed invoices or product information.
Third, WhatsApp Business can be an effective marketing tool. By using features such as broadcast lists and group chats, businesses can reach a large audience with targeted messages. This can help businesses promote their products and services and increase sales. For example, if you are having a big Spring sale, you can send a mass Whatsapp message to all of your followers without worrying about incurring large data fees. You should always be sure to include your WhatsApp contact details on your digital business card so that you can build a following on the app.
How to use WhatsApp Business for marketing and customer service?
The benefits of using WhatsApp Business are clear. Now, let’s learn how to use it effectively for marketing and customer service.
Create a professional profile
The first step is to create a professional profile for your business. Be sure to include your business name, logo, contact info, and description. This will ensure people recognize your business and make it easier for them to contact you. You should feature your WhatsApp on your social media and e-commerce websites so that prospects can easily reach out for more information.
Use automated messages and instant replies
Automated messages and quick replies can be a time-saving, life-saving feature for small and large businesses alike. Automated messages can be set up to greet customers and provide information about your business. Quick replies can even be used to respond to frequently asked questions. This can help businesses provide better customer service and improve response times.
Use labels to organize conversations
Labels can be used to categorize conversations and make it simpler to find specific messages. This can be especially important for businesses that receive a high volume of inquiries. Labels can be used to organize marketing conversations, such as new customers, existing customers, and inquiries. Labels can also be used for customer service-related inquiries, such as a “refund,” “complaint” or “general inquiries” labeled folders.
Use broadcast lists to send targeted messages
Broadcast lists can be utilized to send targeted marketing messages to a wide audience. Businesses can build marketing lists based on customer preferences or interests and send them highly targeted and/or personal messages. This can help businesses promote their products and services and increase sales. It can also help add a personal touch to your business when you can directly send an intimate message – such as a Happy Birthday text – to a single customer.
Use group chats for customer support
Group chats can be used for customer support and provide customers with a platform to ask questions and receive support. Businesses can create groups for specific products or services and provide customers with information and support.
Provide personalized support
Providing personalized support can help businesses build long-lasting relationships with their consumer base. Businesses can use features such as personalized greetings and messages to provide a custom-tailored experience for their customers. This can help businesses improve customer satisfaction and increase brand engagement. You can also use WhatsApp to have customer service phone conversations with your customers by dialing their WhatsApp number.
Use WhatsApp Business API for automation
WhatsApp Business API can be great for automation. It can also save businesses time and optimize response times. It enables businesses to automate messages, set up chatbots, and integrate with other systems. This can aid businesses that aim to provide better customer service and improve response times.
Conclusion
WhatsApp Business can be a vital marketing and customer service tool for businesses. By using features such as automated messages, quick replies, broadcast lists, and group chats, businesses can reach a large audience, and provide better customer service while also saving time and money.
MARKETING
Find Keywords You Can Actually Rank for With These 4 Questions

Driving organic traffic from search often requires attaining high Google rankings. Often, I see marketers creating content with that goal but without keeping keyword research in mind. They expend valuable time and effort creating a piece that ultimately falls flat.
Marketers often mistakenly create #content to draw organic traffic without keeping keyword research in mind, says @JohnHall via @CMIContent. #SEO Click To Tweet
However, when you target the right keywords for your business, SEO can be one of the most valuable and highest ROI channels. But how do you identify and prioritize the right keywords? A consistent keyword research process can make your job easier.
Answer these four questions to qualify and find keywords that will deliver for your brand.
Is your site deep enough?
Just because a keyword has low competition doesn’t mean your site will easily rank for it. If you have not written much publicly about the subject, you do not have the necessary topical depth authority. In Google’s eyes, your site – even if your business has decades of experience on this topic – still falls into the newbie category.
To break out of newbie status, make sure you have published at least six articles on that same general topic in the last three months.
Gain topical depth authority by publishing at least six articles in the last three months on the general subject, says @JohnHall via @CMIContent. #SEO Click To Tweet
Is the keyword really valuable?
Possessing topical authority for a keyword doesn’t necessarily mean you should pursue it. Targeted keywords should relate in some way to your business revenue.
For example, a calendar platform site might rank well for the keyword “time management.” But people who search for that phrase are likely looking for information about the topic. They will read the article on the site, but they won’t convert into customers. (I use this example from my knowledge as an investor in Calendar.com.)
However, if the calendar platform site ranks for the keyword phrase “alternatives to Calendly” on a listicle or internal page, the readers of this content would be 100% interested in the platform’s business offering and convert much better since they are looking for a solution in the space.
A successful SEO strategy should tie to your company’s offerings for maximum ROI. Otherwise, the content won’t really benefit the business in the long term. Choose keywords that have both your topical depth authority and relevance to revenue.
A targeted keyword for which your business can rank but isn’t likely to convert into revenue is not a smart choice, says @JohnHall via @CMIContent. #SEO Click To Tweet
How authoritative is your site?
While topical depth authority grows in importance to Google rankings, general site popularity remains a factor. Your website’s domain authority (DA) indicates how well your pages are likely to rank for the targeted keywords. Use a tool like Moz domain authority checker, Domain Rating from Ahrefs, or Authority Score from Semrush. Compare your site’s score to the sites already ranking for your target keywords. If your score isn’t close to their scores, you won’t find it easy to rank for that keyword.
In general, companies with high domain authority scores or ratings will have an easier time ranking for competitive keywords. If you’re a smaller company with a low domain authority, spend your time focusing on lower-volume search terms.
How do you spot content competitors’ weaknesses?
The secret sauce to a winning SEO strategy is capitalizing on the weaknesses and problems you find on the search engine results page. Among the weak signals that could indicate positive opportunities to pursue:
- Page title misses terms in your target keyword
- Page word count is less than 1,000 words
- Page takes more than three seconds to load
- Page was published over six months ago
- Page is a forum site such as Quora, Reddit, Twitter, Facebook, or LinkedIn
- Page’s Moz spam score is above 10%
- Page reading level is at least ninth grade
- Page mobile user experience is poor
Find a keyword with a few of these weakness indicators in the results for which your company already has the topical depth and domain authority. Then, you can capitalize on them to create content that delivers better for the audience and the search engine results page.
Putting it all together
It can be helpful to start your keyword search using a tool like Ahrefs to get insights into monthly keyword search volumes and competitor domain authority to get a baseline understanding of ranking difficulty. But you still must evaluate the search results to find weaknesses to capitalize on.
A variety of tools can help in that process. TopicRanker shows how to use the data to make better decisions around keyword research. Enter your website’s URL and a topic relevant to your business expertise. (Avoid using generic keywords.)
In this example, I input www.salesmessage.com/ as the URL with the keyword “sms for marketing.” The results indicate it has a medium keyword difficulty with a search volume of 18,100. It includes the Moz domain authority for the site along with the missing number of words in the meta title, word count, readability score, load time, and spam score.
The TopicRanker tool can:
- Analyze your website and inputted keyword
- Crawl search results for thousands of keywords related to that topic to find specific weaknesses and problems in the SERP
- Uncover all the search results where the content does a poor job of helping the reader
- Suggest keywords your company should be able to rank for (usually between five and 10).
- Break down the SERP results for each suggested keyword, showing competitor weaknesses on which you can capitalize and create a better piece of content
Making SEO progress
With so much competition for attention, you can’t simply create content based on gut feelings. It requires knowing which questions to ask and, more importantly, which answers will lead to the creation of an effective SEO strategy. Failure to do that means you’ll exhaust resources creating content that doesn’t impact your company’s bottom line. But by following this process, you can create winning content that ranks high and brings customers organically.
All tools mentioned in the article are identified by the author. If you have a tool to suggest, please feel free to add it in the comments.
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Cover image by Joseph Kalinowski/Content Marketing Institute
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