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5 Practical Ways To Prevent Burnout In High-Performing Content Teams

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5 Practical Ways To Prevent Burnout In High-Performing Content Teams

The site hasn’t published a new post in over a week. Timely topics and keywords never get tackled because no one can look up from what they’re already doing. Poor-quality content gets published because the team just needs to get something into the world.

The effects of those and other headaches for time-starved, burned-out content marketing teams ripple. What can you do to minimize or even prevent them? How can you help everyone stay on track so your content marketing hums along without speed bumps?

These five practical ways can help you stay ahead and on point with your content schedule. And I’ll share bonus tips to help individuals avoid disruptive procrastination and burnout.

1. Set a regular publishing schedule the whole team respects

This first point may seem elementary, but it’s crucial. Don’t just say, “Well, we publish a blog every few weeks. It depends.”

That’s not a schedule – that’s an estimate nobody can pin their hat on. Get specific and document it in your content marketing strategy. For example, detail how many blog articles will be published each month – tie a number to a time, such as “We publish one new or updated blog every week.” Get equally specific with all types of content you publish: videos, emails, social media posts, etc.

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A regular publishing schedule recorded on a #content calendar keeps publishing cogs turning, says @JulieEMcCoy via @CMIContent. Click To Tweet

Your whole team should know and respect the documented schedule. Record it in your content calendar and keep the publishing cogs turning according to the schedule. That means deadlines are not nudge-able. They’re firm. A post must go out at regularly set intervals.

That said, it’s important to embed some flexibility into the schedule. For example, next week’s planned article needs to change because a subject matter expert is unavailable. What can’t change is the deadline for posting an article. This keeps your content schedule consistent but allows wiggle room for human needs that pop up.

2. Use a content calendar tool to its full potential

Your content calendar – and, by extension, the tool to create and manage it – isn’t just a calendar. It’s a living plan for how your content strategy will play out over time.

If you only scratch the surface of what your calendar can do, you’re short-changing your team. With the right tool and features, your content calendar can become the hub of your content marketing:

  • Don’t just use it to record publishing dates. Document everything – topics, keywords, assets, goals, creators, resources, and more – anything that helps track your content creation process and helps your team put together all the pieces.
  • Dive deep into your calendar tool to harness its full potential. Check out developer guides and videos and learn about all the features available. Teach yourself (and your team) as much about the calendar tool as possible, including further possibilities for automation and collaboration you haven’t touched yet.

I recommend Airtable over and over for managing topics, tracking publishing dates, and corralling assets like header images and document files. Its robust features include handy automation and collaboration capabilities.

Use @airtable for managing topics, tracking publishing dates, and corralling assets, says @JuliaEMcCoy via @CMIContent. Click To Tweet

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3. Batch content brainstorms and other tasks, too

Ever heard of batching? You group similar tasks and complete them in one fell swoop. It’s a great productivity trick and can help you get ahead with your content calendar.

For example, instead of researching content topics piecemeal, brainstorm a batch of content topics for the month at one time. I’ve relied on this process since 2016. One day per month, I block out a few hours to come up with all the content topics we’ll publish in future weeks. It goes like this:

  • Batch content topics and set tentative publish dates. It gives a bird’s eye view of how your blog or website will look. Publishing dates can be confirmed later.
  • Record them on the content calendar where the whole team can view them. They can prioritize tasks around the content schedule and execute their roles smartly.

Once a month, brainstorm your #content topics and set tentative publish dates. It’s called batching, says @JuliaEMcCoy via @CMIContent. Click To Tweet

With this system, you never have to scramble for new content ideas. A list of fresh topics tied to great keywords is recorded monthly on our content calendar. At any given moment, most of them are in production with writers, designers, or editors.

You and your team can batch a ton of other tasks besides topic generation:

  • Emails: Instead of checking your email every 30 minutes, block out time to get your inbox clear once or twice a day.
  • Editing: Review completed content pieces and give feedback all at once.
  • Writing: Dedicate time for writing content so you can get deep into a creative mode with no distractions.
  • Image creation/editing: Create all of the month’s header images in one chunk of time.
  • Meetings: Choose one topic per meeting instead of bouncing around from subject to subject.
  • Client calls: Designate a time to take calls with clients daily/weekly/monthly. Don’t schedule calls outside of that time block.

Here’s a great example of a schedule with task batching that goes from 8 a.m. through 5 p.m., highlighting each task based on concentration level (light, moderate, deep):

1647860020 1 5 Practical Ways To Prevent Burnout In High Performing Content Teams

If your team implements batching, make sure to communicate the designated times, so others aren’t trying to DM or call during the focused time. If you must, use do-not-disturb mode on your phone or create an away message on Slack to let people know you’re in focus mode.

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4. Delegate smartly

The way each role is delegated has a direct impact on your content marketing. For example, does each team member have defined tasks within their role? Or do tasks – and who completes them – shift depending on which way the wind is blowing?

For small content teams, it might seem to make sense to keep roles amorphous and flexible, but you’re really just shooting yourself in the foot. Without clearly defined roles for each team member, tasks become muddled. Creative tasks start to feel like “creation by committee,” which ultimately can water down your marketing. (Ann Handley aptly calls this “hot dog writing,” as she shared in her newsletter:

“Extruded through so many messaging machines and opinionators and cogitators that you can’t tell what it was originally made of.”)

A small #content team might seem to benefit from amorphous and flexible roles. You’re really just shooting yourself in the foot, says @JuliaEMcCoy via @CMIContent. Click To Tweet

A well-defined role with well-defined tasks allows each person to take full ownership of their responsibilities.

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5. Document team references and guides

Do you see a theme emerging here? When in doubt, document. It saves a lot of hassle as your team gets in a groove with content production.

Document everything – style guides, call-to-action guidelines, processes, tool workflows, etc. Err on the side of specificity versus vagueness. When questions arise, your team can look at these guides first and refer to them as needed for consistency across your content and channels.

Plus, when you need to onboard someone new, all the documentation will be right there for them to digest and learn your processes.

Tips to help individuals progress smoothly

Along with strategies to get your team rolling like clockwork with content marketing, you and they can take personal actions to keep things going smoothly.

Set boundaries

Are you available at all hours? Does your work bleed into your downtime? Are you checking your email at the dinner table? With so many of us working remotely, the lines between work and play are easier to blur.

It’s so important to set firm boundaries. My best tip is to strictly enforce a cut-off time for the workday. For instance, logging off at 5 p.m., silencing Slack notifications, and shutting down your computer.

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Setting an end time makes you prioritize tasks differently during the day. You only have so many hours to accomplish what you want to do, so you’ll work smarter to get it all done.

Prioritize rest, nutrition, and movement

This is your gentle reminder that mental and physical health are intertwined. Care for yourself the way you would care for a loved one. That means:

  • Prioritize getting a great night’s rest
  • Eat at regular intervals throughout the day (and not just junk)
  • Move your body daily, even if it’s just a mid-day stroll around the block

Don’t give up

Most of us know, as content marketers, it takes a while to see results from our efforts. Content marketing is not an instant payoff game. Instead, it rewards patience and perseverance.

Take this mindset and apply it beyond content. If you’re frustrated, missing deadlines, feeling overwhelmed, etc., don’t give up.

Take small steps to make positive changes in your daily routine – work and otherwise. Take a step back and look at the larger picture. What good could happen if you persevere? What if you saw your current roadblocks as opportunities instead? What if …?

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Get you and your team rolling along

If you are what you repeatedly do, then your habits truly define you. Taken alone, these small shifts in how you and your team operate might not seem like much. Taken together and repeated over days, weeks, months, etc., they’ll add up to major change for the better for you, your team, and your brand’s content marketing.

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Which small shift will you focus on first? Whichever you choose, let this be the first nudge toward the bigger change you need.

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Tools mentioned in this article are identified by the author. If you have a tool to suggest, please add it in the comments.

Want more content marketing tips, insights, and examples? Subscribe to workday or weekly emails from CMI.

Cover images by Joseph Kalinowski/Content Marketing Institute




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Ecommerce evolution: Blurring the lines between B2B and B2C

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Ecommerce evolution: Blurring the lines between B2B and B2C

Understanding convergence 

B2B and B2C ecommerce are two distinct models of online selling. B2B ecommerce is between businesses, such as wholesalers, distributors, and manufacturers. B2C ecommerce refers to transactions between businesses like retailers and consumer brands, directly to individual shoppers. 

However, in recent years, the boundaries between these two models have started to fade. This is known as the convergence between B2B and B2C ecommerce and how they are becoming more similar and integrated. 

Source: White Paper: The evolution of the B2B Consumer Buyer (ClientPoint, Jan 2024)

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What’s driving this change? 

Ever increasing customer expectations  

Customers today expect the same level of convenience, speed, and personalization in their B2B transactions as they do in their B2C interactions. B2B buyers are increasingly influenced by their B2C experiences. They want research, compare, and purchase products online, seamlessly transitioning between devices and channels.  They also prefer to research and purchase online, using multiple devices and channels.

Forrester, 68% of buyers prefer to research on their own, online . Customers today expect the same level of convenience, speed, and personalization in their B2B transactions as they do in their B2C interactions. B2B buyers are increasingly influenced by their B2C experiences. They want research, compare, and purchase products online, seamlessly transitioning between devices and channels.  They also prefer to research and purchase online, using multiple devices and channels

Technology and omnichannel strategies

Technology enables B2B and B2C ecommerce platforms to offer more features and functionalities, such as mobile optimization, chatbots, AI, and augmented reality. Omnichannel strategies allow B2B and B2C ecommerce businesses to provide a seamless and consistent customer experience across different touchpoints, such as websites, social media, email, and physical stores. 

However, with every great leap forward comes its own set of challenges. The convergence of B2B and B2C markets means increased competition.  Businesses now not only have to compete with their traditional rivals, but also with new entrants and disruptors from different sectors. For example, Amazon Business, a B2B ecommerce platform, has become a major threat to many B2B ecommerce businesses, as it offers a wide range of products, low prices, and fast delivery

“Amazon Business has proven that B2B ecommerce can leverage popular B2C-like functionality” argues Joe Albrecht, CEO / Managing Partner, Xngage. . With features like Subscribe-and-Save (auto-replenishment), one-click buying, and curated assortments by job role or work location, they make it easy for B2B buyers to go to their website and never leave. Plus, with exceptional customer service and promotional incentives like Amazon Business Prime Days, they have created a reinforcing loyalty loop.

And yet, according to Barron’s, Amazon Business is only expected to capture 1.5% of the $5.7 Trillion addressable business market by 2025. If other B2B companies can truly become digital-first organizations, they can compete and win in this fragmented space, too.” 

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If other B2B companies can truly become digital-first organizations, they can also compete and win in this fragmented space

Joe Albrecht
CEO/Managing Partner, XNGAGE

Increasing complexity 

Another challenge is the increased complexity and cost of managing a converging ecommerce business. Businesses have to deal with different customer segments, requirements, and expectations, which may require different strategies, processes, and systems. For instance, B2B ecommerce businesses may have to handle more complex transactions, such as bulk orders, contract negotiations, and invoicing, while B2C ecommerce businesses may have to handle more customer service, returns, and loyalty programs. Moreover, B2B and B2C ecommerce businesses must invest in technology and infrastructure to support their convergence efforts, which may increase their operational and maintenance costs. 

How to win

Here are a few ways companies can get ahead of the game:

Adopt B2C-like features in B2B platforms

User-friendly design, easy navigation, product reviews, personalization, recommendations, and ratings can help B2B ecommerce businesses to attract and retain more customers, as well as to increase their conversion and retention rates.  

According to McKinsey, ecommerce businesses that offer B2C-like features like personalization can increase their revenues by 15% and reduce their costs by 20%. You can do this through personalization of your website with tools like Product Recommendations that help suggest related products to increase sales. 

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Focus on personalization and customer experience

B2B and B2C ecommerce businesses need to understand their customers’ needs, preferences, and behaviors, and tailor their offerings and interactions accordingly. Personalization and customer experience can help B2B and B2C ecommerce businesses to increase customer satisfaction, loyalty, and advocacy, as well as to improve their brand reputation and competitive advantage. According to a Salesforce report, 88% of customers say that the experience a company provides is as important as its products or services.

Related: Redefining personalization for B2B commerce

Market based on customer insights

Data and analytics can help B2B and B2C ecommerce businesses to gain insights into their customers, markets, competitors, and performance, and to optimize their strategies and operations accordingly. Data and analytics can also help B2B and B2C ecommerce businesses to identify new opportunities, trends, and innovations, and to anticipate and respond to customer needs and expectations. According to McKinsey, data-driven organizations are 23 times more likely to acquire customers, six times more likely to retain customers, and 19 times more likely to be profitable. 

What’s next? 

The convergence of B2B and B2C ecommerce is not a temporary phenomenon, but a long-term trend that will continue to shape the future of ecommerce. According to Statista, the global B2B ecommerce market is expected to reach $20.9 trillion by 2027, surpassing the B2C ecommerce market, which is expected to reach $10.5 trillion by 2027. Moreover, the report predicts that the convergence of B2B and B2C ecommerce will create new business models, such as B2B2C, B2A (business to anyone), and C2B (consumer to business). 

Therefore, B2B and B2C ecommerce businesses need to prepare for the converging ecommerce landscape and take advantage of the opportunities and challenges it presents. Here are some recommendations for B2B and B2C ecommerce businesses to navigate the converging landscape: 

  • Conduct a thorough analysis of your customers, competitors, and market, and identify the gaps and opportunities for convergence. 
  • Develop a clear vision and strategy for convergence, and align your goals, objectives, and metrics with it. 
  • Invest in technology and infrastructure that can support your convergence efforts, such as cloud, mobile, AI, and omnichannel platforms. 
  • Implement B2C-like features in your B2B platforms, and vice versa, to enhance your customer experience and satisfaction.
  • Personalize your offerings and interactions with your customers, and provide them with relevant and valuable content and solutions.
  • Leverage data and analytics to optimize your performance and decision making, and to innovate and differentiate your business.
  • Collaborate and partner with other B2B and B2C ecommerce businesses, as well as with other stakeholders, such as suppliers, distributors, and customers, to create value and synergy.
  • Monitor and evaluate your convergence efforts, and adapt and improve them as needed. 

By following these recommendations, B2B and B2C ecommerce businesses can bridge the gap between their models and create a more integrated and seamless ecommerce experience for their customers and themselves. 

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Streamlining Processes for Increased Efficiency and Results

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Streamlining Processes for Increased Efficiency and Results

How can businesses succeed nowadays when technology rules?  With competition getting tougher and customers changing their preferences often, it’s a challenge. But using marketing automation can help make things easier and get better results. And in the future, it’s going to be even more important for all kinds of businesses.

So, let’s discuss how businesses can leverage marketing automation to stay ahead and thrive.

Benefits of automation marketing automation to boost your efforts

First, let’s explore the benefits of marketing automation to supercharge your efforts:

 Marketing automation simplifies repetitive tasks, saving time and effort.

With automated workflows, processes become more efficient, leading to better productivity. For instance, automation not only streamlines tasks like email campaigns but also optimizes website speed, ensuring a seamless user experience. A faster website not only enhances customer satisfaction but also positively impacts search engine rankings, driving more organic traffic and ultimately boosting conversions.

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Automation allows for precise targeting, reaching the right audience with personalized messages.

With automated workflows, processes become more efficient, leading to better productivity. A great example of automated workflow is Pipedrive & WhatsApp Integration in which an automated welcome message pops up on their WhatsApp

within seconds once a potential customer expresses interest in your business.

Increases ROI

By optimizing campaigns and reducing manual labor, automation can significantly improve return on investment.

Leveraging automation enables businesses to scale their marketing efforts effectively, driving growth and success. Additionally, incorporating lead scoring into automated marketing processes can streamline the identification of high-potential prospects, further optimizing resource allocation and maximizing conversion rates.

Harnessing the power of marketing automation can revolutionize your marketing strategy, leading to increased efficiency, higher returns, and sustainable growth in today’s competitive market. So, why wait? Start automating your marketing efforts today and propel your business to new heights, moreover if you have just learned ways on how to create an online business

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How marketing automation can simplify operations and increase efficiency

Understanding the Change

Marketing automation has evolved significantly over time, from basic email marketing campaigns to sophisticated platforms that can manage entire marketing strategies. This progress has been fueled by advances in technology, particularly artificial intelligence (AI) and machine learning, making automation smarter and more adaptable.

One of the main reasons for this shift is the vast amount of data available to marketers today. From understanding customer demographics to analyzing behavior, the sheer volume of data is staggering. Marketing automation platforms use this data to create highly personalized and targeted campaigns, allowing businesses to connect with their audience on a deeper level.

The Emergence of AI-Powered Automation

In the future, AI-powered automation will play an even bigger role in marketing strategies. AI algorithms can analyze huge amounts of data in real-time, helping marketers identify trends, predict consumer behavior, and optimize campaigns as they go. This agility and responsiveness are crucial in today’s fast-moving digital world, where opportunities come and go in the blink of an eye. For example, we’re witnessing the rise of AI-based tools from AI website builders, to AI logo generators and even more, showing that we’re competing with time and efficiency.

Combining AI-powered automation with WordPress management services streamlines marketing efforts, enabling quick adaptation to changing trends and efficient management of online presence.

Moreover, AI can take care of routine tasks like content creation, scheduling, and testing, giving marketers more time to focus on strategic activities. By automating these repetitive tasks, businesses can work more efficiently, leading to better outcomes. AI can create social media ads tailored to specific demographics and preferences, ensuring that the content resonates with the target audience. With the help of an AI ad maker tool, businesses can efficiently produce high-quality advertisements that drive engagement and conversions across various social media platforms.

Personalization on a Large Scale

Personalization has always been important in marketing, and automation is making it possible on a larger scale. By using AI and machine learning, marketers can create tailored experiences for each customer based on their preferences, behaviors, and past interactions with the brand.  

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This level of personalization not only boosts customer satisfaction but also increases engagement and loyalty. When consumers feel understood and valued, they are more likely to become loyal customers and brand advocates. As automation technology continues to evolve, we can expect personalization to become even more advanced, enabling businesses to forge deeper connections with their audience.  As your company has tiny homes for sale California, personalized experiences will ensure each customer finds their perfect fit, fostering lasting connections.

Integration Across Channels

Another trend shaping the future of marketing automation is the integration of multiple channels into a cohesive strategy. Today’s consumers interact with brands across various touchpoints, from social media and email to websites and mobile apps. Marketing automation platforms that can seamlessly integrate these channels and deliver consistent messaging will have a competitive edge. When creating a comparison website it’s important to ensure that the platform effectively aggregates data from diverse sources and presents it in a user-friendly manner, empowering consumers to make informed decisions.

Omni-channel integration not only betters the customer experience but also provides marketers with a comprehensive view of the customer journey. By tracking interactions across channels, businesses can gain valuable insights into how consumers engage with their brand, allowing them to refine their marketing strategies for maximum impact. Lastly, integrating SEO services into omni-channel strategies boosts visibility and helps businesses better understand and engage with their customers across different platforms.

The Human Element

While automation offers many benefits, it’s crucial not to overlook the human aspect of marketing. Despite advances in AI and machine learning, there are still elements of marketing that require human creativity, empathy, and strategic thinking.

Successful marketing automation strikes a balance between technology and human expertise. By using automation to handle routine tasks and data analysis, marketers can focus on what they do best – storytelling, building relationships, and driving innovation.

Conclusion

The future of marketing automation looks promising, offering improved efficiency and results for businesses of all sizes.

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As AI continues to advance and consumer expectations change, automation will play an increasingly vital role in keeping businesses competitive.

By embracing automation technologies, marketers can simplify processes, deliver more personalized experiences, and ultimately, achieve their business goals more effectively than ever before.

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Will Google Buy HubSpot? | Content Marketing Institute

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Why Marketers Should Care About Google’s Potential HubSpot Acquisition

Google + HubSpot. Is it a thing?

This week, a flurry of news came down about Google’s consideration of purchasing HubSpot.

The prospect dismayed some. It delighted others.

But is it likely? Is it even possible? What would it mean for marketers? What does the consideration even mean for marketers?

Well, we asked CMI’s chief strategy advisor, Robert Rose, for his take. Watch this video or read on:

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Why Alphabet may want HubSpot

Alphabet, the parent company of Google, apparently is contemplating the acquisition of inbound marketing giant HubSpot.

The potential price could be in the range of $30 billion to $40 billion. That would make Alphabet’s largest acquisition by far. The current deal holding that title happened in 2011 when it acquired Motorola Mobility for more than $12 billion. It later sold it to Lenovo for less than $3 billion.

If the HubSpot deal happens, it would not be in character with what the classic evil villain has been doing for the past 20 years.

At first glance, you might think the deal would make no sense. Why would Google want to spend three times as much as it’s ever spent to get into the inbound marketing — the CRM and marketing automation business?

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At a second glance, it makes a ton of sense.

I don’t know if you’ve noticed, but I and others at CMI spend a lot of time discussing privacy, owned media, and the deprecation of the third-party cookie. I just talked about it two weeks ago. It’s really happening.

All that oxygen being sucked out of the ad tech space presents a compelling case that Alphabet should diversify from third-party data and classic surveillance-based marketing.

Yes, this potential acquisition is about data. HubSpot would give Alphabet the keys to the kingdom of 205,000 business customers — and their customers’ data that almost certainly numbers in the tens of millions. Alphabet would also gain access to the content, marketing, and sales information those customers consumed.

Conversely, the deal would provide an immediate tip of the spear for HubSpot clients to create more targeted programs in the Alphabet ecosystem and upload their data to drive even more personalized experiences on their own properties and connect them to the Google Workspace infrastructure.

When you add in the idea of Gemini, you can start to see how Google might monetize its generative AI tool beyond figuring out how to use it on ads on search results pages.

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What acquisition could mean for HubSpot customers

I may be stretching here but imagine this world. As a Hubspoogle customer, you can access an interface that prioritizes your owned media data (e.g., your website, your e-commerce catalog, blog) when Google’s Gemini answers a question).

Recent reports also say Google may put up a paywall around the new premium features of its artificial intelligence-powered Search Generative Experience. Imagine this as the new gating for marketing. In other words, users can subscribe to Google’s AI for free, but Hubspoogle customers can access that data and use it to create targeted offers.

The acquisition of HubSpot would immediately make Google Workspace a more robust competitor to Microsoft 365 Office for small- and medium-sized businesses as they would receive the ADDED capability of inbound marketing.

But in the world of rented land where Google is the landlord, the government will take notice of the acquisition. But — and it’s a big but, I cannot lie (yes, I just did that). The big but is whether this acquisition dance can happen without going afoul of regulatory issues.

Some analysts say it should be no problem. Others say, “Yeah, it wouldn’t go.” Either way, would anybody touch it in an election year? That’s a whole other story.

What marketers should realize

So, what’s my takeaway?

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It’s a remote chance that Google will jump on this hard, but stranger things have happened. It would be an exciting disruption in the market.

The sure bet is this. The acquisition conversation — as if you needed more data points — says getting good at owned media to attract and build audiences and using that first-party data to provide better communication and collaboration with your customers are a must.

It’s just a matter of time until Google makes a move. They might just be testing the waters now, but they will move here. But no matter what they do, if you have your customer data house in order, you’ll be primed for success.

Want more content marketing tips, insights, and examples? Subscribe to workday or weekly emails from CMI.

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Cover image by Joseph Kalinowski/Content Marketing Institute

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