TECHNOLOGY

Why Every Modern Business Needs an Enterprise Content Management (ECM) Solution?

Published

11 months ago

November 3, 2023

Why Every Modern Business Needs an Enterprise Content Management (ECM) Solution?

The day-to-day operations of an enterprise have been made easier with the Enterprise Content Management (ECM) solution.

It has led to a better turnover for the company. Statistical data proves that the utilization of ECM solutions has benefited the company in many aspects. ECM solution offers a system that enables storing, managing, and organizing documents related to business. It increases the efficiency of the production process.

The Necessity of ECM Solution in Enterprises

ECM solutions are becoming crucial for most enterprises. Let us check some of the functions of this software that are rising in popularity-

1. Keeping a Record of all Information

For most businesses, it is usual to have a substantial number of files that hold key information. Doing so might lead to problems such as file duplicity, incomplete files, or improperly filed documents. Storing all files in a centralized location with an ECM system allows users to see and modify any file, manage content, and organize documents. It is easier to locate the files and store them securely while also tracing or tracking every interaction with the file.

Furthermore, the employees from different departments and organizations shall have access to any file which strengthens employee cooperation.

2. Enhancing the Customer Care Service

The ECM system provides your employee with quick access to real-time data, status reports, and transaction details of the client. The quicker access to these allows the employee to do all the needful as per the client’s demand without even going through all the papers. It saves the waste of time that would have otherwise gone into filling the data. Using Enterprise Content Management can help your company deliver excellent services along with a steady experience to your consumers.

3. Cost-Effectiveness

Most of the businesses are lowering their operational expenditure by adopting digitalization. With ECM Solution, the paper consumption required to produce hard copies is put to an end as it significantly lessens the amount of printing, photocopying, and postings needed.

As a result, a significant amount of expense is saved, which can further be reallocated to more productive processes, leading to increased productivity. Moreover, using fewer papers might result in more free office space to be utilized in a better way.

4. Saves Time

The ECM system allows users to effortlessly manage, retrieve, and organize documents. It saves time for the employees as they can easily trace the files. The time saved can be used in more needed and important activities, which might, in turn, boost productivity. The time and energy saved will surely surprise you, but all credit to you for adopting the ECM solution.

5. Risk Minimization Concerning Policy Violations

The ECM comes with regulatory compliance and risk management criteria, which provide a confined platform for keeping and circulating contents. ECM eliminates ad hoc procedures and exposes a company to regulatory compliance concerns and other issues.

6. Guarantees the Authenticity of Information

ECM software might offer companies the sole source of truth by organizing information in the best way. It is only kept once — in a secure digital content storage. This banishes the danger of replicas and duplicates and assures everyone in the company has access to sole, allowed, and authoritative data.

7. Safeguards Documents

The use of ECM ensures the safety of data from any kind of security breaches or cyberattacks. Simultaneously, it also keeps a record of all the papers that have been inspected and measures that have been taken against them.

Credit to the improved document access capabilities, only genuine official users will be able to access the vital information. Any degree of security and safety quality your organization holds can be met by the enterprise content management and be followed at all times.

Conclusion

The enterprises of modern days are opting for the ECM solution to save their time for other tasks of the business. These business solutions are particularly designed for your business. The Enterprise Content Management solution has turned several time-consuming processes into easier approaches. The ECM software has led to a high profit margin for entrepreneurs. It is suitable for every business type and of different ranges of scale of production as it simplifies several complicated business processes. Every modern enterprise is opting for ECM solutions to enhance their business productivity and gain strategic advantage while saving money.

Source link

Up Next

Is PHP Still Relevant? 12 Reasons Why PHP is Still Relevant in Web Development

Don't Miss

Absolute’s New Application Health Monitoring Extends Cyber Resilience to Leading Endpoint Security and Productivity Applications

TECHNOLOGY

Next-gen chips, Amazon Q, and speedy S3

Published

10 months ago

December 1, 2023

Max

AWS re:Invent, which has been taking place from November 27 and runs to December 1, has had its usual plethora of announcements: a total of 21 at time of print.

Perhaps not surprisingly, given the huge potential impact of generative AI – ChatGPT officially turns one year old today – a lot of focus has been on the AI side for AWS’ announcements, including a major partnership inked with NVIDIA across infrastructure, software, and services.

Yet there has been plenty more announced at the Las Vegas jamboree besides. Here, CloudTech rounds up the best of the rest:

Next-generation chips

This was the other major AI-focused announcement at re:Invent: the launch of two new chips, AWS Graviton4 and AWS Trainium2, for training and running AI and machine learning (ML) models, among other customer workloads. Graviton4 shapes up against its predecessor with 30% better compute performance, 50% more cores and 75% more memory bandwidth, while Trainium2 delivers up to four times faster training than before and will be able to be deployed in EC2 UltraClusters of up to 100,000 chips.

The EC2 UltraClusters are designed to ‘deliver the highest performance, most energy efficient AI model training infrastructure in the cloud’, as AWS puts it. With it, customers will be able to train large language models in ‘a fraction of the time’, as well as double energy efficiency.

As ever, AWS offers customers who are already utilising these tools. Databricks, Epic and SAP are among the companies cited as using the new AWS-designed chips.

Zero-ETL integrations

AWS announced new Amazon Aurora PostgreSQL, Amazon DynamoDB, and Amazon Relational Database Services (Amazon RDS) for MySQL integrations with Amazon Redshift, AWS’ cloud data warehouse. The zero-ETL integrations – eliminating the need to build ETL (extract, transform, load) data pipelines – make it easier to connect and analyse transactional data across various relational and non-relational databases in Amazon Redshift.

A simple example of how zero-ETL functions can be seen is in a hypothetical company which stores transactional data – time of transaction, items bought, where the transaction occurred – in a relational database, but use another analytics tool to analyse data in a non-relational database. To connect it all up, companies would previously have to construct ETL data pipelines which are a time and money sink.

The latest integrations “build on AWS’s zero-ETL foundation… so customers can quickly and easily connect all of their data, no matter where it lives,” the company said.

Amazon S3 Express One Zone

AWS announced the general availability of Amazon S3 Express One Zone, a new storage class purpose-built for customers’ most frequently-accessed data. Data access speed is up to 10 times faster and request costs up to 50% lower than standard S3. Companies can also opt to collocate their Amazon S3 Express One Zone data in the same availability zone as their compute resources.

Companies and partners who are using Amazon S3 Express One Zone include ChaosSearch, Cloudera, and Pinterest.

Amazon Q

A new product, and an interesting pivot, again with generative AI at its core. Amazon Q was announced as a ‘new type of generative AI-powered assistant’ which can be tailored to a customer’s business. “Customers can get fast, relevant answers to pressing questions, generate content, and take actions – all informed by a customer’s information repositories, code, and enterprise systems,” AWS added. The service also can assist companies building on AWS, as well as companies using AWS applications for business intelligence, contact centres, and supply chain management.

Customers cited as early adopters include Accenture, BMW and Wunderkind.

Want to learn more about cybersecurity and the cloud from industry leaders? Check out Cyber Security & Cloud Expo taking place in Amsterdam, California, and London. Explore other upcoming enterprise technology events and webinars powered by TechForge here.

Source link

TECHNOLOGY

HCLTech and Cisco create collaborative hybrid workplaces

Published

10 months ago

November 29, 2023

Max

Digital comms specialist Cisco and global tech firm HCLTech have teamed up to launch Meeting-Rooms-as-a-Service (MRaaS).

Available on a subscription model, this solution modernises legacy meeting rooms and enables users to join meetings from any meeting solution provider using Webex devices.

The MRaaS solution helps enterprises simplify the design, implementation and maintenance of integrated meeting rooms, enabling seamless collaboration for their globally distributed hybrid workforces.

Rakshit Ghura, senior VP and Global head of digital workplace services, HCLTech, said: “MRaaS combines our consulting and managed services expertise with Cisco’s proficiency in Webex devices to change the way employees conceptualise, organise and interact in a collaborative environment for a modern hybrid work model.

“The common vision of our partnership is to elevate the collaboration experience at work and drive productivity through modern meeting rooms.”

Alexandra Zagury, VP of partner managed and as-a-Service Sales at Cisco, said: “Our partnership with HCLTech helps our clients transform their offices through cost-effective managed services that support the ongoing evolution of workspaces.

“As we reimagine the modern office, we are making it easier to support collaboration and productivity among workers, whether they are in the office or elsewhere.”

Cisco’s Webex collaboration devices harness the power of artificial intelligence to offer intuitive, seamless collaboration experiences, enabling meeting rooms with smart features such as meeting zones, intelligent people framing, optimised attendee audio and background noise removal, among others.

Tags: Cisco, collaboration, HCLTech, Hybrid, meetings

Source link

TECHNOLOGY

Canonical releases low-touch private cloud MicroCloud

Published

10 months ago

November 28, 2023

Max

Canonical has announced the general availability of MicroCloud, a low-touch, open source cloud solution. MicroCloud is part of Canonical’s growing cloud infrastructure portfolio.

It is purpose-built for scalable clusters and edge deployments for all types of enterprises. It is designed with simplicity, security and automation in mind, minimising the time and effort to both deploy and maintain it. Conveniently, enterprise support for MicroCloud is offered as part of Canonical’s Ubuntu Pro subscription, with several support tiers available, and priced per node.

MicroClouds are optimised for repeatable and reliable remote deployments. A single command initiates the orchestration and clustering of various components with minimal involvement by the user, resulting in a fully functional cloud within minutes. This simplified deployment process significantly reduces the barrier to entry, putting a production-grade cloud at everyone’s fingertips.

Juan Manuel Ventura, head of architectures & technologies at Spindox, said: “Cloud computing is not only about technology, it’s the beating heart of any modern industrial transformation, driving agility and innovation. Our mission is to provide our customers with the most effective ways to innovate and bring value; having a complexity-free cloud infrastructure is one important piece of that puzzle. With MicroCloud, the focus shifts away from struggling with cloud operations to solving real business challenges” says

In addition to seamless deployment, MicroCloud prioritises security and ease of maintenance. All MicroCloud components are built with strict confinement for increased security, with over-the-air transactional updates that preserve data and roll back on errors automatically. Upgrades to newer versions are handled automatically and without downtime, with the mechanisms to hold or schedule them as needed.

With this approach, MicroCloud caters to both on-premise clouds but also edge deployments at remote locations, allowing organisations to use the same infrastructure primitives and services wherever they are needed. It is suitable for business-in-branch office locations or industrial use inside a factory, as well as distributed locations where the focus is on replicability and unattended operations.

Cedric Gegout, VP of product at Canonical, said: “As data becomes more distributed, the infrastructure has to follow. Cloud computing is now distributed, spanning across data centres, far and near edge computing appliances. MicroCloud is our answer to that.

“By packaging known infrastructure primitives in a portable and unattended way, we are delivering a simpler, more prescriptive cloud experience that makes zero-ops a reality for many Industries.“

MicroCloud’s lightweight architecture makes it usable on both commodity and high-end hardware, with several ways to further reduce its footprint depending on your workload needs. In addition to the standard Ubuntu Server or Desktop, MicroClouds can be run on Ubuntu Core – a lightweight OS optimised for the edge. With Ubuntu Core, MicroClouds are a perfect solution for far-edge locations with limited computing capabilities. Users can choose to run their workloads using Kubernetes or via system containers. System containers based on LXD behave similarly to traditional VMs but consume fewer resources while providing bare-metal performance.

Coupled with Canonical’s Ubuntu Pro + Support subscription, MicroCloud users can benefit from an enterprise-grade open source cloud solution that is fully supported and with better economics. An Ubuntu Pro subscription offers security maintenance for the broadest collection of open-source software available from a single vendor today. It covers over 30k packages with a consistent security maintenance commitment, and additional features such as kernel livepatch, systems management at scale, certified compliance and hardening profiles enabling easy adoption for enterprises. With per-node pricing and no hidden fees, customers can rest assured that their environment is secure and supported without the expensive price tag typically associated with cloud solutions.

Tags: automation, Canonical, MicroCloud, private cloud

Source link