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11 kostenlose E-Mail-Hacks zur Steigerung Ihrer Produktivität

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11 kostenlose E-Mail-Hacks zur Steigerung Ihrer Produktivität

If you’re anything like me, a solid portion of your day is sifting through your inbox, sending emails to junk, and responding to time-sensitive emails.

Need some help managing it? We’ve got free email hacks that will help you better manage your inbox so you can focus on the important stuff.

→ Download Now: The Beginner's Guide to Email Marketing [Free Ebook]

11 kostenlose E-Mail-Hacks zur Steigerung Ihrer Produktivität

1. Turn off your notifications or pause emails.

Other than social media, email is where most people get flooded with notifications. This can be one of the biggest blockers to productivity since your attention is being pulled elsewhere.

Solution? Simply turn off email notifications to focus on your more pressing tasks. Better yet, you can pause incoming emails from even showing up in your inbox – if your email provider allows it.

boomerang's pause email feature on Gmail

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Outlook users can pause notifications through the Boomerang app and unpause when they’re ready to tackle them.

2. Block out times for batch email review.

Emails can come at all hours of the day and if you’re working with a team asynchronous, there are no off-hours.

So, instead of constantly checking your emails and responding to each one as it comes, set aside blocks of time during your day to review them.

This can be early morning, late afternoon, or whenever when you expect to have some downtime.

Pro-tip: Once you decide on this time block, add it to your calendar to avoid conflicts with other work activities.

3. Create templates.

You know how websites have FAQ sections? In our professional careers, we often communicate the same thing over and over to our clients, colleagues, and stakeholders.

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To make this a bit easier, create templates to avoid starting from scratch every time you draft an email.

email hack: use templates

Your templates will be based on the questions you get most often, the phrases you use the most, and the messages you share the most. Things like:

  • Cold emails
  • Redirections to other teams
  • Weekly team notifications
  • OOO message

To set this up in Gmail, navigate to your settings, click on the Advanced tab, and click on “Enable” next to the Templates section. email hack: how to enable templates in gmail

4. Create folders.

Organization is the ultimate key to productivity and emails often fall on the back burner. The irony is they tend to hold some of the most important information we use in our day-to-day.

Creating folders within your email will not only make things easier to find but also more manageable when prioritizing your emails.

For instance, you can create categories by:

  • Priority (e.g. Action required, informational)
  • Function (e.g. HR, Finance, Insurance)
  • Teams (e.g. Leadership, direct reports, colleagues, etc)

5. Filter your incoming emails.

Why sort through emails when you can have your email provider do it for you automatically?

The filter feature – available through most email providers – allows you to sort, delete, flag, and forward emails.

email hacks - step 2 of creating a filter

You can do so using the following information:

  • Email addresses
  • Words and/or phrases
  • Subject line
  • Attachment

Once you create the filter, you designate the automated follow-up action.

email hacks - step 3 of creating a filter on Gmail

Use cases include adding emails from leadership to a specific folder, deleting junk mail, marking reminders as read.

6. Use an email scheduler.

Gone are the days of waking up at 6 a.m. just to send an email you couldn’t send at 10 p.m. last night when you drafted it.

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email hack - scheduling emails on Gmail

Some email providers allow you to schedule a date and time to send your email so you can set it and forget it – worry-free.

If your provider doesn’t have this feature, consider an extension like Boomerang, which you can integrate with your email to schedule emails.

7. Enable the “unsend” feature.

We all do it: Send an email then do the obligatory re-read of the email you already re-read five times before sending JUST in case – even though you can’t do anything about it. Until now.

Gmail and other email providers now allow you to unsend an email for a few seconds after you’ve clicked “Send,” just in case you spotted a mistake or simply changed your mind.

Pro-tip: Only add the recipients once your email is ready to go – this way, you’ll never send an unfinished email again.

8. Learn shortcuts.

Shortcuts allow you to complete your email tasks quickly without skipping a beat.

With email shortcuts, you can:

  • Compose new emails.
  • Add cc and bcc recipients.
  • Insert links.
  • Open spelling suggestions.
  • Format text with bold, italic, underline, indents, and alignments.
  • Archive emails

And that’s just to name a few. If there’s a feature you use often, there’s likely a shortcut to get you there with just one click or keystroke.

Of course, shortcuts will vary by provider and device. So before you start using them, make sure you’re using the right ones.

9. Unsubscribe.

If your inbox is anything like mine, there are a few thousand emails from brands you never interact with.

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While deleting these emails is time-consuming, you can start decluttering your inbox by unsubscribing from emails you never read. Unfortunately, not all brands have disengagement workflows that will automatically remove you from a reading list.

In this case, you’ll have to manually unsubscribe yourself. Trust me, your future self will thank you.

10. Get a grammar browser extension.

Most of us draft emails directly from the “New Draft” box. However, that strategy comes with some risks – namely misspelling or awkward phrasing.

Apps like Grammarly will serve as proofreader, catching your mistakes as soon as you make them. Grammarly also has neat features that will tell you the tone of your message and suggest alternative phrases.

With this tool, you never have to worry about how you sound or if there’s a hidden typo. It takes all of the guesswork out so you can just focus on pressing “Send.”

11. Prioritize your emails.

If you’re still struggling with managing the large volume of emails you’re receiving, try following this popular rule: If the email requires a response that will take two minutes or fewer, respond immediately.

If it will take longer, save it for later. This strategy is designed to help you get rid of the clutter without getting overwhelmed.

There you have it – free email hacks that will help you get your inbox under control and maximize your productivity.

Editor’s Note: This post was originally published in Aug. 2016 and has been updated for comprehensiveness.

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B2B SEO in 2023: What’s New and How to Adapt Your Strategy for Success

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B2B SEO in 2023: What's New and How to Adapt Your Strategy for Success

The author’s views are entirely their own (excluding the unlikely event of hypnosis) and may not always reflect the views of Moz.

In the fast-paced digital landscape of 2023, having a strong online presence is crucial for B2B companies to drive traffic, generate leads, and stay competitive. SEO is pivotal in achieving these goals. This blog post (and its accompanying comprehensive guide) aims to provide B2B marketers, SEO specialists, and business owners with the knowledge and tools necessary to create a successful B2B SEO strategy in 2023. From understanding the latest trends and challenges to implementing effective keyword research, on-page optimization, backlink building, result analysis, and staying up-to-date with SEO trends, let’s discuss what actually “moves the needle” in B2B SEO.

Understand the B2B SEO landscape in 2023

The SEO landscape is constantly evolving, driven by updates to search engine algorithms, changes in user behavior, and the increasing influence of voice search and AI. To create an effective B2B SEO strategy, staying informed about the latest trends is essential. Some key trends in 2023 include:

Mobile-first indexing

With the majority of internet users accessing websites through mobile devices, search engines like Google prioritize mobile-friendly websites in their rankings. This was rolled out years ago, but it is the case across all industries. The B2B industry usually does have a slightly larger audience that views content and websites on desktops (due to the target audience usually being at work when they are researching companies or vendors). However, many still do check their email, conduct research, and view websites on their phones and tablets just as often.

Voice search optimization

As voice search is still widely used with smart devices and now some vehicles (such as Toyota’s new operating system for their lineup, which allows drivers and passengers to look up questions, businesses, and other information from their vehicle’s infotainment system), B2B companies need to optimize their content for voice queries. This involves incorporating natural language, long-tail keywords, and structured data markup to increase visibility in voice search results.

AI in search and marketing

ChatGPT has blossomed in popularity over the last year, reaching a new record for the fastest-growing user base in February 2023, according to Reuters. It now has over 1.16 billion users, according to DemandSage. OpenAI, the owners of ChatGPT, are said to be rolling out a business/enterprise level for organizations who want to make ChatGPT’s offerings available to employees via an encrypted platform (so they can share proprietary information that remains secure), and Microsoft plans to use its technology to let enterprise organizations “create their own” ChatGPT so information stays secure.

Additionally, Google announced at Google I/O in May 2023 that it plans on adding more AI experiences in user’s search journey on Google. This is likely the biggest development with search engine results pages (SERP) changes we’ve seen in a while.

User experience and core web vitals

Search engines increasingly focus on user experience metrics, such as page load speed, mobile responsiveness, and interactivity. Optimizing these factors improves both search rankings and user satisfaction. In 2023 and beyond, a user is much more likely to exit out of a slow page load experience within seconds, figuring they will just find the information they need elsewhere.

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Continuous Google algorithm updates

Luckily for those in the SEO industry, Google has started announcing some of their bigger algorithm changes and updates, including when they are going to be taking place. To stay updated with Google changes, be sure to bookmark our Google Algorithm Update History Buchseite.

SEO, no matter the industry, is always evolving, so it’s important to regularly read SEO publications (like the Moz Blog), learn from subject matter experts in the space, and continue to stay on top of updates so your strategy can pivot accordingly

Conduct keyword research

Keyword research forms the foundation of a successful B2B SEO strategy. It involves identifying the keywords and phrases potential customers use to find products or services in your industry. To conduct effective B2B keyword research in 2023, consider the following steps:

Understand your target audience

Develop buyer personas and identify their pain points, needs, and search intent. This insight helps you choose keywords that align with your audience’s interests. It’s important to pay attention to the “curse of knowledge” and don’t assume your audience has the same level of knowledge about your product that you do. Just because you know how your products work (or that they even exist) doesn’t mean that your audience does. This is a unique opportunity for SEOs to identify the operating knowledge of their target audience so they can best produce content that answers their search queries.

Utilize keyword research tools

Tools like Moz Keyword Explorer provide valuable data on search volume, keyword difficulty, and related keywords. Leverage these tools to identify high-potential keywords. It’s also important to look at your own data in Google Search Console or Google Analytics 4 (GA4). Today’s keyword research is becoming more and more accurate when compared to search engines, and these are all invaluable tools forSEO and keyword-related research.

Focus on long-tail keywords

Long-tail keywords are longer and more specific search queries that tend to have lower competition. Targeting these keywords can help you reach niche audiences and generate high-quality leads. Most B2B product offerings serve a niche purpose, so try to go after keywords that explain the problem or solution of your product or service instead of its name.

For instance, if your company was an “iPaaS” (integration platform as a service), going after keywords around integration, data architecture, and application integration would likely get more traction than repeatedly building content around the term “iPaaS”.

In order to complete effective keyword research, you have to know where to start. Better target audience identification, high-quality tools, and a focus on keywords that users are actually searching for (which are usually problem- or solution-oriented) can help B2B SEOs get the right phrases they need to bring in more users and potential leads.

Optimize on-page content

On-page optimization involves making your website and its pages search engine-friendly. Here are some best practices to optimize your on-page content:

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Meta title tags

Craft compelling, concise, and keyword-rich title tags and meta to briefly describe your page’s content and entice users to click within 70 characters. The advice on whether or not to include your business name in a meta title tag still isn’t concrete, but if you have the character space, include it at the end after a pipe: |.

Meta descriptions

It’s best practice to write compelling meta descriptions, because that first paragraph on your page not only tells the reader what your content is about, search engines also pull it into the search snippet in a SERP. It is known that Google frequently rewrites meta descriptions, but it’s still worthwhile to spend about 180 characters describing the page so search engines, and search engine users have a good idea of what it’s about.

Header-Tags

Use header tags (H1, H2, H3, etc.) to structure your content logically and improve readability. Include relevant keywords in your headers to signal the topic of each section. This can also serve as a table of contents if your blog article formatting allows it, improving readability for longer pieces of content (usually over 2000 words). Header tags also get pulled into the SERP and can be used in SERP features such as the ‘People Also Ask’ feature, if they are used in a question-answer format.

Image optimization

Optimize images by compressing their file sizes (for a better page load experience), using descriptive file names, and adding alt text that includes relevant keywords. This helps search engines understand and index your visual content. It also helps make images more accessible to users with visual impairments.

Site architecture

Good site architecture is essential for SEO success because it helps search engines and users find your website pages easier. By doing this, effective site architecture improves user experience, facilitates efficient crawling and indexing by search engines, distributes page authority effectively, and contributes to website speed and performance.

Meta titles and descriptions, headers, and site architecture may seem like SEO 101, but they are still valuable cornerstones to properly optimized content that is going to get indexed faster by search engines and have a longer time on-site for users. Google has preached time and time again about always doing what’s best for users and making sure content is fast, findable, and easy to read checks all the boxes.

Build quality backlinks

Backlinks remain a critical factor in B2B SEO, as they signal the credibility and authority of your website. However, it is essential to focus on quality rather than quantity. Consider the following strategies for building quality backlinks:

Create link-worthy content

Produce high-quality, informative content that provides value to your target audience. This increases the likelihood of other websites linking to your content as a valuable resource. Consider running your own research studies for new industry data that others will want to share, or create infographics, white papers, and other guides.

Split content into separate areas (when it makes sense)

This strategy won’t work for everyone, but if you are at a large organization, it might make sense from a site architecture standpoint to separate different types of content.

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For example, Moz has the SEO Learning Center Und Blog, and the strategy (and the types of content we produce for each) varies. Many large corporations also have a press mentions section, as well as a media/PR blog, where they release company announcements or press releases.

This helps news outlets and other organizations parse and subscribe to whatever type of content section they’d like. You can see Moz’s “News & Press” page for an example of this type of content area.

When it’s easier for news outlets and others to find your company announcements, they are much more likely to find and link to them more quickly and easily. It’s all about getting users the information they need quickly.

Partnerships

If your executive leadership team agrees to it, working with other organizations that cater to your same target audience but aren’t competitors can be a great way to get more exposure (and traffic) to your brand. Partnerships can entail sending a dedicated email about the other brand to your email list (and they do the same), or collaborating on a promotion through other marketing channels (such as blog posts, white papers, or videos) to get more leads and engagement.

Many organizations still buy backlinks, but in my experience, this is a risky and low ROI strategy. Companies that offer this can’t promise backlinks from high-quality places, and the ones that do may be using nefarious tactics (such as not fully disclosing links in the content they are sharing with the other website to get a link). It’s usually best to think of link building as an inbound strategy, rather than outbound.

Partnerships can be fruitful, but it takes it a lot of planning to make them reputable and pay off for both sides of the deal.

The end game: Optimization to drive results

From on-page optimization to working on your backlink strategy, SEO is truly a sum of its parts: it’s only as good as each component. To see where you’re making the most headway, all of the above efforts need to be tracked properly with accurate revenue attribution so you can see where SEO is moving the needle for your B2B organization. To learn more about measuring and analyzing results, visit the measuring success chapter in Moz’s ‘Beginner’s Guide to SEO’ and learn more about measuring organic search traffic quality from Adriana Stein.

Once you have a good understanding of where SEO is making the most impact, you can choose what to prioritize in upcoming quarters and long-term future planning. This can help your B2B SEO efforts compound over time, as most parts of SEO utilize one another to work more effectively. For example, a better site architecture and experience will likely lead to more users linking to your content. Make sure you have a well-rounded program to ensure better results over time.

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WordPress.org vs WordPress.com: What’s the Difference?

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Wordpress.org vs WordPress.com: What’s the Difference?

WordPress is one of the best website-building tools available, but it can be tricky to figure out how to use it for your purposes best. One of the most confusing parts of using this tool is deciding between WordPress.org vs WordPress.com.

wordpress.org vs wordpress.com: image shows a laptop with gears on the screen and a tab button

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Was Apples Vision Pro für das AR- und VR-Marketing bedeutet

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Was Apples Vision Pro für das AR- und VR-Marketing bedeutet

Apple’s Vision Pro. Image: Apple.

This week Apple announced the Vision Pro headset, available early next year. Here’s what we know so far about the device and what this means for marketers experimenting with AR and VR engagement.

“Spatial computing” and AR. The use cases demoed at Apple’s Worldwide Developers Conference (WWDC) show augmented reality (AR) experiences where users interface with a digital layer on top of their real-world environment.

What this means practically is that users will be able to select and run apps from menus they see floating in their living room, office or other real-world environment. They’ll use voice commands, subtle hand gestures and eye movements to manipulate these objects and apps.

VR. Users will also be able to select virtual environments and adjust how much of their display is taken up by those environments. This means that Vision Pro users will also have the capability to plug into full VR experiences should they so choose.

Media. Vision Pro users will be able to watch movies and other streaming content. The improvement with the Vision Pro over TV screens is that these shows can take up a user’s full field of vision on their headset display. Content made or adapted for this system can also take advantage of the Vision Pro’s “spatial audio” sound, which promises to make it feel like sounds are coming naturally from the environment around the user.

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Warum es uns interessiert. Apple has held off on getting into the AR/VR space while Meta struggled over the last two years to get headsets and the “metaverse” to seem cool and get widely adopted. Marketers remember the watershed moment when Apple’s iPhone spawned the mobile marketing ecosystem, and therefore there’s good reason to wait until Apple throws their hat in the ring.

It’s also worth noting that many AR experiences already exist using smartphone apps. The Vision Pro will make AR wearable, and if done right, will make these experiences more intuitive with natural eye moments and hand gestures.

Grab tiefer: What marketers need to know about the metaverse, Web 3.0 and NFTs.

Price point. The Vision Pro is priced at $3,499. To give some perspective, that’s about half the current price of Apple’s newest Mac Pro. Back in 1984, the first Macintosh started at $2,495, which is over $7,000 in 2023 dollars.

Consumers who buy the Vision Pro will be spending three times more than what an iPhone costs. Businesses that want to equip their employees with Vision Pros will have to invest sizable budgets on par with new laptops or other significant hardware upgrades.

Consumer and B2B adoption. Being able to watch popular shows might be a gateway for consumers to adopt the new device and begin to explore AR and VR applications. Another adoption strategy is for people who use VR at work to bring the devices home. This explains Meta’s push for using their Meta Quest Pro headset for videoconferencing and other business uses.

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Apple’s WWDC presentation showed how the Vision Pro uses machine learning to create a lifelike 3D model of a user’s face so that users can videoconference without their headsets being seen. This might be a more acceptable alternative to virtual meetings using cartoony avatars.

“Businesses are at a point where they want to get started with VR technology,” said Rolf Illenberger, CEO of enterprise VR platform VRdirect. “People in the office are asking about it. What’s missing is a general decision about which ecosystem to use.”

The Vision Pro inaugurates a new operating system, visionOS and a new Vision app store, where users will be able to access an anticipated flood of AR and VR apps.

AR and VR in marketing. Businesses in a number of verticals are adopting or considering VR for training and safety initiatives, Illenberger said. Widespread adoption for more general uses like virtual meetings is still several years away.

AR will likely be the first channel to get enough users to be of interest to marketers.

“There is a logical progression from AR marketing to VR marketing,” said Darwin Liu, founder and CEO of ecommerce services company X Agency. ”One needs to take off before the other one can. I expect AR marketing to really take off in the next 2-4 years and VR marketing to become important in 4-7 years.”

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When enough customers are using a specific VR ecosystem, it will be important for brands to create a presence within it. This is still a far cry from an interoperable “metaverse” where users can jump from space to space seamlessly and bring digital assets with them to spend on merchandise wherever they want to. The customers that use visionOS will be within Apple’s walled garden. The price to reach them will likely be a steep one.


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