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What Is Retargeting? How To Set Up an Ad Retargeting Campaign

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What Is Retargeting? How To Set Up an Ad Retargeting Campaign

In college, I took an advertising class. It taught me what I needed to know about traditional advertising, but the social media portion wasn’t as expansive.

When we covered Facebook Advertising, for example, I found it difficult to follow along with a lack of examples and the lofty overview of content. Because of that, I decided to look online for a deeper take on the subject.

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I ended up watching a video that covered a subject I’d struggled with in class — retargeting. The video gave an overview of the concept, then went in-depth about how that looks on Facebook with vibrant examples, really helping a visual learner like me.

If you‘ve never used retargeting before, don’t worry.

I’ll go through the basics of how retargeting works, explain how you can use it to support your larger marketing goals, and outline an example of a Facebook Ad retargeting campaign.

How Retargeting Campaigns Work

Retargeting is a dynamic digital marketing strategy designed to engage potential customers who‘ve shown interest in your brand but haven’t converted.

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And they work, with brands seeing an increase in search of 1046% with retargeting ads. Primarily, there are two methodologies behind it: pixel-based and list-based. Each has its unique advantages based on your campaign goals.

Pixel-Based Retargeting

Pixel-based retargeting reconnects you with anonymous website visitors, offering a seamless and instantaneous means of re-engaging potential customers post-visit.

Here’s how it unfolds:

  • A visitor browses your site
  • A small JavaScript, commonly called a pixel, is embedded in their browser—essentially “cookie-ing” the visitor
  • As the visitor continues their online journey, the pixel signals retargeting platforms, like Google Ads or Facebook Ads, to serve tailored ads based on their site activity

The key advantages of pixel-based retargeting include:

  • Immediacy: Reconnects with visitors almost instantly after they leave your website
  • Relevance: Delivers ads that reflect specific pages or products they browsed
  • Behavioral Insights: Employs user behavior to make ads more targeted

Downsides to this method are that there is a lower volume of people in the campaign at any given moment in time since it’s all based on how often people are coming to your website, viewing certain pages, and leaving.

It also can be complicated or time-intensive to implement JavaScript on many website pages.

List-Based Retargeting

List-based retargeting activates once you‘ve gathered users’ contact details, presenting an opportunity for ultra-personalized advertising.

The workflow is straightforward:

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  • You upload a list of email addresses to a platform, like Facebook or Twitter.
  • The platform identifies users with matching emails and serves them specific ads.

Though it‘s a little less common than pixel-based retargeting, list-based retargeting allows you to have highly customizable criteria for your ads because it’s based on more than behavior — you’re choosing who goes in which list.

On the flip side, it‘s possible that a person in your list gave you one email address and the social network another — and in that case, they won’t see your ads.

Also keep in mind that because you are in charge of uploading and maintaining the list, list-based retargeting also is less automatic and timely than pixel-based retargeting.

Retargeting vs. Remarketing

If you‘ve ever heard of the term “retargeting,” it’s likely it was in comparison to remarketing. And while the two are often mistaken for each other, they do have differences. Let’s talk about when you would use either.

Retargeting focuses on using ads to recapture the attention of potential leads based on their online behavior. Imagine seeing an ad showcasing a specific collection from an online store you recently browsed — that’s retargeting at work.

It essentially personalizes the message to resonate with the viewer, emphasizing products or services relevant to their interests.

Remarketing is more about rekindling relationships with past or inactive customers through targeted content, often emails.

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If you‘ve ever received an email alert about a cart you abandoned or a membership nearing its expiry, you’ve been at the receiving end of remarketing.

The essence here is to craft messages that reignite interest and drive action, capitalizing on the existing brand familiarity.

A retargeted ad helps those who’ve never heard of your company understand how your product or service fits into their lifestyle or solves a potential problem. Retargeting helps you make the message more personal.

When you analyze sales, you can determine what‘s popular among the audiences you’re aiming to reach.

For example, if you find that a certain line of products perform really well among millennials, pull images of them into a carousel ad and use it to retarget customers.

The personalization of a separate ad promoting a collection, aimed at a segment of your target market, is one example of how retargeting can be successful.

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Take this ad I saw today. Despite never having made a purchase from Nasty Gal, this ad showed up on my News Feed:

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This ad introduces Nasty Gal to new leads (like me) by giving an overview of diverse clothes that are popular among target audiences.

It‘s likely I saw this ad because I fit into Nasty Gal’s target audience set on Facebook, and because my previous behavior on the social channel involved looking for reviews of similar clothing retailers.

On the other hand, to re-engage a lost or inactive customer, you might decide to use remarketing. This strategy aims to improve customer relationships by utilizing marketing tactics that rest on a more urgent, personal appeal.

Essentially, if you want to give customers an incentive to purchase again from your company, turn to remarketing.

For customers that are already acquainted with your brand and have shown a need for your product, create a personalized message to reignite their interest.

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For example, if your company offers a membership, remarket to those whose memberships are expiring and are up for renewal. This email I received is an example:

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This marketing email not only served as a reminder to renew my subscription but was also Thrive Market’s way of reminding me about the benefits of being a member.

In the email, I got to see how much I saved by using the grocery service, where my membership money was being spent, and was offered a special promotion to renew.

Because I was already familiar with the brand, Thrive was able to use the email to add personal touches and provide a snapshot of what I can enjoy (again) as a member.

Like retargeting, this tactic is successful when messages inspire action. The email’s CTAs, like “Browse our options here!” told me that I could peruse my options in one click, so I did. Use remarketing efforts to remind customers of the perks that come with shopping with your brand, like easy shopping access.

Retargeting Ad Goals

Now that we have the background for how retargeting works and the different types of audiences you can segment by, we can focus on goals.

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The main types of retargeting campaigns you should consider running are those for awareness and those for conversion.

Generate awareness.

Awareness campaigns are useful when you want to re-engage website visitors and tell them about relevant products, features, or announcements. These ads are usually served to pixel-based lists.

The obvious drawback to awareness campaigns is that you‘re serving less targeted content to people who haven’t engaged heavily with your brand.

They’re not in your contacts database, and often, there are lower expected clickthrough rates than other types of campaigns.

However, since the goal is to make prospects aware of your business, impressions and engagement are acceptable metrics to track. Often awareness campaigns are precursors to a much more effective campaign goal: conversions.

Drive conversions.

Conversion goals are just that — you want to get people to click on your ad and take a next step, such as filling out a landing page form.

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Conversion campaigns are best used to align a specific list with a clear next step in the flywheel, and can be measured with typical conversion metrics like website clicks, form submission, and cost-per-lead (CPL).

The best thing about a conversion campaign is that you can use it for multiple parts of the flywheel. Pixel-based ads, for instance, generate leads and will direct people to landing pages where they can give over their information.

List-based ads better qualify those leads. Ads will appear to contacts who gave you limited information and lead them to longer forms with additional fields.

Complete the buyer’s journey.

Additionally, retargeting can be used to move qualified leads to complete the buyer’s journey cycle.

For example, you might use retargeting to send a list of contacts that have downloaded an ebook and invite them to sign up for a free trial of your product.

When they see how your tool can help them meet their goals, they may be inspired to become a paying customer.

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Increase customer lifetime value (CLTV).

Customer lifetime value is the amount of money you can expect from a single customer throughout their entire relationship with your business.

When using retargeting, customers are reminded of your brand and encouraged to continue making purchases. The more purchases they make, the higher their CLTV.

Reduce cart abandonment.

Cart abandonment is when a customer places something in their shopping cart in your online store, but leaves your website instead of checking out and making a payment.

Retargeting can help you recover these customers that have abandoned their carts and serve as a reminder that the item they were interested in is still available and ready for purchase.

Introduce new products.

When you know that customers have visited your website, made a purchase, or shown general interest in your business, retargeting helps you share new products with them that align with their interests.

When they see your ads, you can lead them directly back to your site to discover your new product and entice them to follow through with a purchase.

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Regardless of your goal, it is important to align the positioning, creative, and next step in the conversion process — whether that’s an offer landing page, site page, or request for more information — with your audience list.

List-based retargeting can have low match rates (users synced with accounts on each platform, usually by email address), so make sure you’re fueling your retargeting activities with inbound content.

Retargeting Platforms and Tools

Truthfully, you’ve got quite a few options for actually implementing your retargeting.

Specific platforms like Facebook, Twitter, and LinkedIn offer native tools, and there are also tons of third-party platforms to do web and social retargeting, and we’ll recommend some below.

SharpSpring Ads

SharpSpring Ads, formerly Perfect Audience, is a retargeting tool that allows you to create dynamic retargeting ads and display them in newsfeeds, websites, and social media platforms for your audience members to see.

You can measure the impact of your campaigns to ensure you’re on the right track, and use their powerful analytics to get up-to-date information on click through rate (CTR), revenue, and conversions.

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AdRoll

AdRoll uses 10+ years of consumer data and behavior to help you create retargeting ads that are effective, relevant, and shown to your audience on the platforms they frequently use.

If you’re a HubSpot user, AdRoll can integrate with Marketing Hub, helping you easily sync your existing contacts and create a list of targetable audience members.

Outbrain

Leveraging the power of AI-driven insights, Outbrain presents your content to consumers in alignment with their interests, ensuring a harmonious browsing experience on premium news sites.

What sets Outbrain apart is its emphasis on native advertising.

Unlike traditional banner or display advertisements, Outbrain‘s native ads are crafted to blend in, ensuring users engage with the content organically without feeling interrupted.

The primary allure of Outbrain’s native advertising lies in its ability to introduce promotional content that feels like a natural extension of the user’s browsing experience.

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Criterio

Criterio helps you retarget your audience through contextual retargeting, where they use commerce data from your existing customers to understand which channels have been successful in inspiring purchases in the past.

Your ads are then placed in these same channels for users to see, as they have shown to be high-impact and effective.

While email targeting can be effective, it’s important to note many of the other platforms that could also be beneficial.

Although each platform you use to implement ads will be different, there are some advantages and disadvantages for choosing ones that serve up social media ads or elsewhere on the web.

Social media retargeting often works well since people are more likely to share, reply, and discuss your content on one of these well-known platforms.

They can also see the ads are posted from a real account, as opposed to a small web banner ad with little text that could be posted by anyone.

That being said, web retargeting works well for impressions since the ads follow your targeted audience throughout the internet, not just on a few specific social media sites.

What ad tracking method should you use to retarget people on social media who have visited your website?

If you choose to use social media as your channel for retargeting those that have visited your website, the best ad tracking method to use is to use tracking pixels.

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As mentioned above, tracking pixels are pieces of code that collect information on the pages your users visit on your website.

When they leave your site and go to a social media platform, they are retargeted with ads that are relevant to the pages they visit on your website.

Want to see what setting up a remarketing campaign is like? We’ll walk through a step-by-step process for setting up a retargeting campaign on Facebook and measuring its success.

Facebook retargeting is no different from the other types of retargeting we‘ve talked about — It helps you advertise to potential customers and lost leads.

Facebook’s technology leverages data from different profiles to help you connect with the right audience. Data, like web behavior, is used to show your ads on the right news feeds.

On Facebook, you have the advantage of its large audience. And marketers love this advantage, with 77% of them using retargeting as part of their Facebook and Instagram advertising strategy.

Coupled with the amount of data Facebook collects about its users, it’s highly likely that the leads you lost are seeing your ad. The website looks at the previous search history of users and pulls ads that are relevant.

For example, every time I shop online for clothes and leave the site without making a purchase, the ads I see on Facebook are from the store I’d visited. If I were to use the search bar on the social media network, I would see similar results.

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To run a retargeting campaign on Facebook, you’ll set an ad campaign and choose your audience set — just like a regular campaign.

The difference is this: In Ad Manager, you’ll toggle a switch that tells the website that the campaign is a retargeting one. That way, the software will know how to filter the right target market for your ad.

For this example, we‘ll pretend we’re setting up a remarketing campaign for HubSpot. To drive qualified leads to a free trial, we‘ll set up a mock Facebook retargeting campaign for leads in our database who we know are interested in marketing automation. Here’s how we would set up that campaign.

1. Create a list of existing contacts, or gather groups from pixel on your website.

First, you‘d need a list of leads to retarget. In your marketing software of choice, compile a list based on two criteria: lifecycle stage, interests based on the topic of their most recent download.

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If this list is sufficiently large, you can move on to the next step. If it’s not, you should revisit your segmentation properties and/or type of retargeting.

2. Upload the list to Facebook’s Audience Manager.

Once our list is processed, we can export the .CSV file and import it into Facebook’s Custom Audience manager to match email addresses with Facebook Profiles.

(There are third-party platforms that also sync these lists on social media, so feel free to pick which upload/sync option works best for your company.)

Select “Manage Your Ads” on Facebook’s advertising home page, click ”Audiences” on the left toolbar.

This will allow you to create a customer list by uploading a .CSV or .TXT file and options to sort by user ID, phone numbers, or emails.

You can create your custom audiences based on different characteristics like:

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  • Who engaged with your brand on social media
  • Who visited your website
  • Who spent a certain amount of time on your website
  • Who visited specific pages on your website
  • Who viewed specific products on your website
  • Who added a product to their cart but didn’t purchase
  • Who initiated a checkout process

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Give your list an appropriate name to easily find it later. Additionally, leave at least a few hours for it to populate. If you try to create an ad immediately, the audience may not be fully loaded.

Aside from Facebook retargeting, Audience Manager will allow you to do standard targeting, which allows you to set demographic, geographic, and other audience targets for an ad — even without a retargeting list.

3. Determine your destination URL.

To create a new campaign on Facebook, hit the green “Create Ad” button in the top right of the ad platform home screen.

This will prompt you to choose an objective for your campaign. Whatever option you select, include a UTM tracking code — a snippet of text added to the end of your URL — to help you track success and attribute clicks and conversions from your campaigns.

For example, we would create a campaign called “Retargeting” and our URL for the free trial would look like:

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http://offers.hubspotm/free-trial?utm_campaign=retargeting&utm_medium=social&utm_source=facebook

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Once you create your URL, give your campaign a name. Keep similar names for your campaigns to make it easier to track if you have multiple running.

4. Segment your ads.

Dive into your Custom Audience on Facebook and pinpoint the exact geographic region you want to engage. Bear in mind that the location functions as an “AND” criteria.

So, if your list captures leads globally and you only specify the “United States,” not everyone will see your ads. The location is just one facet.

Your buyer personas also play a role in segmentation. Consider factors like interests, behaviors, age, and other demographic nuances to hone in on your audience.

For campaigns driving conversions, remember, you‘re reaching out to contacts who’ve already shown interest in your offerings, so weaving in other Facebook categorizations may not be optimal.

However, remember the nature of your product and the buying tendencies of your customers. Those offering products that are typically impulse purchases might find it sufficient to retarget individuals from the past 30 days.

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Yet, luxury brands or enterprises dealing in premium products, think high-end jewelry or bespoke furniture, might extend their retargeting span to 180 days or even a full year.

Uncertain about the ideal retargeting duration? Here are some standard audience segments leveraged in retargeting:

  • Social aficionados (engaged on Instagram and Facebook): last 90 days
  • Website explorers: last 30 days
  • Content viewers: last 14 days
  • Cart adders: last 7 days
  • Checkout initiators: last 7 days

5. Set your budget.

Kicking off a campaign? Let‘s get down to the details.

Before hitting that “Start” button, it’s important to have a clear idea of how much you‘re willing and able to invest in your paid efforts, especially when you’re dividing it among various channels.

For your Facebook campaigns specifically, it‘s a good practice to allocate a lifetime budget, stretching over the entire duration of the campaign.

Now, don’t just set it and forget it. Keep an eye on how it‘s performing and make necessary tweaks. If you’re still familiarizing yourself with Facebook ad intricacies, choosing to “Optimize for Website Clicks” is a sensible starting point.

A quick note here: the naming part of your ad set can save you a lot of time and confusion later on. Especially when you‘re juggling multiple aspects — be it varied budgets, creatives, or target lists. It’s always a smart move to give each set a distinct, meaningful name.

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Once you‘re all set up and your retargeting campaign is buzzing with diverse audience segments, your job isn’t quite done. It’s vital to check in and adjust your budget where needed regularly.

So, how do you decide the ideal daily spend for each audience segment? It’s a blend of intuition and trial. Start with modest daily budgets for each group, maybe in the range of $20 to $60.

The Facebook Ads Manager is an excellent tool to lean on. It provides insights into the estimated audience size:

  • For smaller audience segments, such as recent checkout abandoners, a minimal budget might suffice.
  • On the flip side, for larger groups, like those who’ve interacted with your site over several months, you might want to allocate a slightly more generous amount. This ensures you engage a broader slice of your audience, ultimately driving more meaningful interactions and conversions.

Remember, every dollar you invest is a step closer to achieving your brand’s goals. So, budget wisely and revisit often.

6. Create your ad.

Each ad can have up to six images associated with it, so you can test which ones perform the best.

Remember to be clear and concise with your positioning, and include relevant call-to-action buttons such as Shop Now, Learn more, Download, etc. on the bottom right of the ad.

By default, ads are shown on mobile newsfeeds, on the right column on desktops, and in partner mobile apps.

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Depending on where you’d like your customers to see these campaigns, you may want to turn one or all of those options off to only display in the desktop News Feed.

Some important details on Facebook ads:

  • Image size is 1080 x 1080 pixels.
  • Text can be used in headlines, but there are character limits depending on ad type.
  • Under “Advanced Options” you can write a News Feed link description to better explain your ad and give context to users.

Once you have everything set up, go ahead and click the “Publish” button in the bottom right of the screen.

7. Track your progress.

Congratulations, you’ve now created a conversion-based retargeting ad on Facebook! Now you can track website clicks, reach, CTR, CPC, and total spend to match them up to your initial goals.

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You can get a glance of how your Facebook retargeting campaigns are doing by going to your Facebook Advertising home page.

If you want to dive further into the ad‘s metrics, you can go into the ad set, where you’ll see information like clicks and spending per day. It is also easy to make edits to your ad from this screen, such as extending the budget, schedule, and creative assets.

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If you’re using a CRM, like HubSpot, most offer tools to look at the performance of your destination URL to track views, clicks, and submissions back to specific retargeting campaigns.

Retargeting is a great way to keep your prospects engaged and interact with people who have already shown interest in your company.

While it may sound like a simple enough concept, many aspects of a retargeting campaign must be worked out before you make the ad copy and creative.

Be sure to give enough time to make your lists, set goals and types of campaigns, determine the platforms your ads will run on, and tie the whole conversion path together.

Start Retargeting Today

The magic of a stellar remarketing strategy lies in its precision: delivering the right message to the right audience at just the right moment.

It’s crucial to tailor your efforts based on user history, ensuring that each interaction with your brand progressively guides your audience towards that coveted “Checkout” click.

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By combining visually engaging content with adept ecommerce copywriting, you don’t just remind visitors of what they viewed — you actively address their queries and showcase the undeniable value of your offerings.

A well-executed remarketing campaign is your tool to convert those passive browsers into eager shoppers.

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The Ultimate Guide to Email Marketing

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The Ultimate Guide to Email Marketing

Email is more than just an informative message; it is a sales tool that helps the brand reach its potential customers. That’s why email marketing continues to find a place in many brands’ marketing strategies. Also considered the most effective medium to reach a potential audience, email marketing is estimated to proliferate to more than 370 billion emails per year by 2025.

Statista’s recent report revealed that there would be a rapid and consistent increase in the use of email marketing as a promotion tool. Another report published on Financesonline.com projects that there will be 4.5 billion email users by 2024 compared to 4 billion in 2020. The rapid increase in the use of email has forced businesses to incorporate them into their marketing strategies.

Therefore, companies that want to attract customers to their brand organically must be aware of the core fundamentals of email marketing. Therefore, in the succeeding part of the article, we will understand in-depth email marketing. Everything will be discussed in the following paragraphs, from its meaning to tools.

The Ultimate Guide To Email Marketing

Experts believe that customers love to hear from the brand they love; that’s why they choose to subscribe to the monthly and weekly newsletters that companies send to make them aware of new products, among other things. So, to understand how to formulate an effective email marketing message, it is important to understand what email marketing is.

What Is Email Marketing?

Often digital marketing definition includes email marketing in it. So, what is email marketing? It is a process that revitalizes email as a promotion and advertising tool. Through email marketing, potential customers learn about new products, services, discounts, and offers, among other things. Therefore, it is an effective marketing medium that bridges the gap between the brand and the customer. It also allows brands to communicate with customers directly.

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Due to its umpteen benefits and easy-to-use interface, email marketing has become one of the most popular marketing strategies globally. Large, medium or small businesses can implement email marketing into their brand promotional strategy because of the reasons listed below.

Why Is Email Marketing Important?

  • It is a cost-effective marketing strategy compared to outdoor, news, and television advertisements.
  • It has a higher return on investment (ROI) and helps brands reach a wider audience.
  • It is an effective medium to reach new customers with minimal resources.
  • It easily integrates into different marketing channels.
  • It offers personalization by assisting in creating targeted messages for specific customers.

Email marketing is a powerful promotional tool that helps brands successfully persuade their customers. Its unique features and characteristics force customers to take action on them by reading, deleting, or archiving them. Therefore, it is too hard to avoid email. To effectively formulate an email marketing strategy, a marketing manager should follow a few steps that we will be discussing in the next part of the article.

How To Formulate An Email Marketing Plan?

Follow these steps to formulate an effective email marketing plan successfully:

  • Understand your audience’s needs
  • Include a call-to-action
  • Decide the content of the email

Formulating an email marketing plan is an elaborative process requiring the marketing manager to perform various steps to understand the target audience. Once you have understood your audience’s needs, it is easy to formulate the content of the email. Unfortunately, brands often concentrate on writing email content that aligns with the needs of their audience. It is effective but compromises the organization’s goal. So, while formulating an email marketing plan, try to integrate business goals and audience needs into the strategy to get more effective results.

Different types of email marketing incite different results. So, depending on the market, audience, and business size, a company can decide the email marketing type. Below are some of the popular types of email marketing prevalent in the current times.

What Are The Types Of Email Marketing?

• Newsletters

Newsletters are a significant way of informing the audience about new products or services launched by a brand. In addition, it is used to help the users understand the brand better. Therefore, they follow a strict delivery schedule, which cannot be shifted or changed frequently.

• Welcome emails

Welcome emails are sent to new customers or potential users whom the brands wish to turn into consumers. This type of email marketing aims to educate audiences about the brand, its products, services, and brand goal, among other things.

• Promotional emails

Promotional emails’ main focus is to persuade customers to buy a product or service. Therefore, they are designed to influence the audience to buy the product.

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• Sponsorship emails

Brands can use different types of email marketing to reach the audience. Sponsorship email is summarized as the process of promoting a product and service on another brand’s email ad space. In addition, it is used to attract new customers to the products.

Email marketing is a marketing activity that can be intimidating and strenuous for marketing managers. Therefore, brands use many online tools to automate and classify email marketing processes. In the last part of the article, we will discuss the tools of email marketing that helps brands promote their product or service effectively.

What Are The Tools Used For Email Marketing?

Here are some marketing tools that brands commonly use.

  • Mailchimp
  • Campaign Monitor
  • Sendinblue
  • Easysendy
  • SendPulse

Besides email marketing, there are different types of digital marketing strategy that helps in reaching the targeted audience effectively. To understand the intricate details of different digital marketing strategies, marketing managers can take digital marketing certification courses offered by Emeritus India in association with renowned Indian and international universities.

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How To Protect Your People and Brand

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How To Write Effective Social Media Guidelines That Protect Your Brand

Your lack of social media guidelines could discourage employees from becoming brand advocates and even applicants from joining your company. I speak from personal experience.

When I first joined LinkedIn, my profile said I worked for a “Bay area Fortune 500 financial services company” instead of noting its name and linking to the company page. Soon, many of my colleagues’ profiles said the same thing.

You see, our organization was trying to figure out its social media policies within the confines of a highly regulated industry. It blocked access to any website with a social component — including YouTube. When employees were asked about using social media on their own time and devices, the company’s initial guidance was they didn’t want them using social media at all.

Well, that wasn’t going to happen. Instead, thanks to lengthy conversations with my legal and compliance colleagues, I hit upon a solution: I scrubbed any mention of my employer in all my public profiles.

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Why employee social advocacy matters

Why do employee brand advocates matter? Because people are increasingly wary and distrustful of brand and government claims and prefer input from their peers.

The  Edelman Trust Barometer underscored this message. In its 2024 iteration, it found people were concerned that the media (64%) and business leaders (61%) are purposely trying to mislead people by saying things they know are false or gross exaggerations.

This shift in trust becomes a competitive advantage for brands that cultivate thousands of eager brand ambassadors, but this requires documented employee social media guidelines to not only allow your team members to thrive on social but to protect your brand from legal risks.

Take a responsible approach to workplace social media policies

Whether you like it or not, employees will talk about your company on social media, and it’s their federally protected right to do so.

Many businesses react with fear and develop extensive restrictions around what employees can or cannot say online in their company social media guidelines. They require employees to agree to a list of don’ts and end the conversation.

However, innovative companies increasingly prioritize employee advocacy, seeing both employee retention and bottom-line advantages. A recent case study showed tech leader Salesforce activated about a third of its 73,000-person employee base as brand advocates, resulting in a 2,000% ROI on its social ambassador program.

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Social media guidelines for employees serve as guardrails for online activity and show employees you want them to be engaged online, helping to build on your company’s social media success.

Follow the essentials for your guidelines

The length of your company’s social media guidelines is less important than their accessibility and quality. Ensure any employee can understand the guidelines. Create one-pagers or cheat sheets for specific activities, like training or unique campaigns.

At a minimum, all employee social media guidelines should include the following elements:

  • Brand’s purpose on social media — Document the brand’s purpose for each social platform. Whether for recruitment, content amplification, customer advocacy, etc., the guidelines should explain why the company exists on each channel and how employees can support that purpose.
  • Company style guide — List any trademark needs and spelling of company products and services so that employees correctly present the brand. You should also define your brand personality and any language considerations.
  • Access to shared brand asset folder — Create a central folder employees can access for company logos, how-to’s, shared FAQs, branded profile headers for social sites, and more. Consider creating a list of preferred hashtags and their purposes, especially with company hashtags such as Dell’s #IWorkForDell or IBM’s #ProudIBMer. Keeping this information in one place increases the likelihood that employees will stay on brand.

For a deeper look at these areas, including resources to help you define your social media goals, check out my article, Why Social Media Guidelines are the Key to Unlocking Employee Brand Advocacy.

Use guidelines as a brand defense

The stakes can be high for enterprises when employees use their social media channels in unapproved ways, and savvy companies know the importance of developing extensive social media guidelines.

Get ahead of potential issues and address these all-too-common social media pitfalls in your employee social media guidelines:

  • Legal concerns — Make it incredibly clear at the start of all projects what is and is not approved for social sharing. Also, while many people differ on the use of “views-are-my-own” disclaimers, large enterprises should discuss whether they want employees to have such a clause on their accounts.
  • Unsanctioned brand accounts — When your company spans your country or the globe, employees may create localized accounts. Address this by listing all official corporate accounts in your social guidelines and asking team members to use only those for brand-related matters.

Consider having a social media request form that allows employees to suggest new accounts or content. This way, their enthusiasm can be better harnessed with a conversation versus an email request to delete the rogue account.

  • Departed employees — As employees move on to different career opportunities, they may forget to update their profiles to note they are no longer with your company. This could cause confusion when they start posting content about their new companies or when customers search LinkedIn for staff. While you cannot force individuals to change their social account information, you can at least make the request a part of the exit or off-boarding process.

Enterprise social media guidelines examples

Many brands make their company’s social media guidelines public. These examples can serve as great models for your company’s guidelines. Keep in mind, though, that these are just public-facing documents. The organizations may have more expansive guides for internal audiences.

Each of these three examples has unique elements, but they boil down to address the same point — not everyone knows how to act online.

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  • Stanford University: These extensive guidelines have a small yet informative section on an individual employee’s social media use. The main points cover how employees are responsible for what they say on social and how they should think about how their social engagement may affect the organization’s reputation. While this may seem general, the policy also links to the university’s information security and privacy policies. What truly sets this social policy apart is its thoroughness in discussing using social on behalf of the organization.
  • IBM: What stands out in this guide (no longer available on IBM’s public site) is that employees are clearly encouraged to engage in industry conversations online and have their own blogs. “Bring your own personality to the forefront” is part of the company’s guidelines, with the necessary caveat to not use offensive or harmful language.
  • Dell: This policy is distilled into five easy-to-digest bullet points for employees and directs them to the Dell social media team email for additional questions. It tackles the issue of rogue accounts, noting that an account created for Dell may be considered Dell property and that accounts cannot be created to ride on the success of Dell’s corporate accounts.

Educate employees on the social media guidelines

As part of every employee’s onboarding, a member of the social team should discuss the company’s social media policies and guidelines and help any new hires set up their channels in a brand-relevant way.

To maintain and grow awareness of the company’s social media policies, get creative:

  • Host lunch-and-learn conversations. These informational meetings allow employees to enjoy their food while you discuss topics relevant to your company’s social media channels. If your company has multiple offices, hold a video meeting. Record the conversation to provide a playback file for those who cannot attend.
  • Post social media office hours. If employees are hesitant to ask questions during meetings or regular day-to-day operations, give them a safe place for in-depth, one-on-one time by hosting regular social media office hours. This strategy establishes your social team as a helpful resource rather than the brand police.
  • Send social media amplification emails. Email employees regularly to share content you want them to amplify. Include suggested text for easy plug-and-play for busy employees. You cannot rely solely on email, though, as internal emails have an average open rate of 76%.
  • Create a social media Slack or Teams channel. If Slack or Microsoft Teams is where work happens in your organization, share all your social content there as well.
  • Hold employee meetings. Create regular update/reminder slides employees can include in presentation decks during company all-hands, all-team meetings, or individual group or office meetings.
  • Use the company intranet. An intranet can be a great resource for increasing productivity and distributing information to employees. Share updates to the social media policies and use it as a hub for all your social resources.
  • Develop training videos. With more internal resources available, enterprises can explore using video to educate employees on topics related to social. Research has found that viewers retain 95% of a message when they watch it in a video compared to just text, so the time commitment to create a video could pay off in message retention.

Continue success with employee social media guidelines

In addition to the core company social media guidelines, ensure that employees can access the brand voice so they can mirror your brand’s language and engage with content that you think best emulates what you want to see your employees doing on social media platforms.

Ongoing monitoring and education are the keys to getting the most out of your guidelines. But with an eager brand advocate base on your side, you’re more likely to see the social ROI you need to achieve your goals.

Updated from a January 2020 article.

Bring your team to Content Marketing World this October for inspiration, ideas, and actionable advice on developing and executing a strategy that drives profit for your business. Group rates are available. Register today

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Cover image by Joseph Kalinowski/Content Marketing Institute

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Elevating Women in SEO for a More Inclusive Industry

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Elevating Women in SEO for a More Inclusive Industry

Know your value

It’s essential for women to recognize their worth and advocate for themselves in the workplace. It’s important to know your value and not be afraid to own it.

For a lot of women, myself included, doing this can feel horribly unnatural. It’s often hard to admit that you’re good at things or that you have big ambitions because of how society treats us. I, for example, often struggle with writing my own bio or answering questions about my career path and successes. I even struggled while writing this article in many ways, describing my personal experiences and opening myself up.

It’s easy to underestimate our value and downplay our contributions, but it’s essential to recognize the unique skills, talents, and perspectives that we bring to the table. So, take a moment to reflect on your achievements, expertise, and strengths. Don’t be afraid to speak up and advocate for yourself in meetings, negotiations, and performance reviews. While it may sound daunting, there are actionable steps you can take to get started.

Track your achievements and, as much as possible, quantify the impact. Document projects you’ve worked on, results you’ve achieved, and positive feedback or recognition you’ve received from colleagues or supervisors. Use data and metrics to demonstrate the value you bring to the table. And when the time comes to discuss salary and benefits, you will be prepared with everything you need to ask for what you deserve. Try writing a script and reading it aloud to prepare yourself. It may feel silly, but it works.

More tactically, do your research. Find salary benchmarks from places like Glassdoor or LinkedIn. Use Fishbowl to find people talking candidly about salary ranges for roles similar to yours. There are multiple “Bowls” dedicated to salary, compensation, and negotiations. You may just find people comparing notes on salary from your company.

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Remember, you deserve to be recognized and rewarded for your hard work.

For those in leadership positions, we can advocate for more transparency around salary and compensation. That doesn’t have to mean that an entire company has access to everyone’s personal income, but it could mean that, as a company, you share salary ranges for different positions based on experience. It could mean that you clearly define the factors that go into determining salary or a raise and how these factors are weighted. Every company is different, but the goal should be to foster a culture of transparency and accountability.

Overcoming imposter syndrome

Overcoming imposter syndrome and self-doubt is key to promoting yourself and establishing a strong professional identity. It’s natural to experience moments of insecurity and self-doubt. It’s natural to have a sense of not belonging. I know I have certainly experienced it. But just because you feel impostor syndrome or you’re not sure you can do something doesn’t mean you shouldn’t try. Don’t disqualify yourself.

In my experience, men more often specialize in technical SEO than women, which can cause a lot of women to doubt themselves around the more technical side of things. Data from Lidia’s article on the gender divide in topics illustrates this very well. Last year, men wrote the overwhelming majority of content on technical SEO and AI. In contrast, women tended to author more of the “soft” topics. This could be related to women in our industry feeling like they can’t or shouldn’t author content on certain technical topics.

But it’s essential not to let imposter syndrome hold you back from reaching your full potential. So, next time you feel a sense of not belonging, remind yourself of your accomplishments, resilience, and unwavering determination. And remember, you are not alone — many successful women have faced imposter syndrome and overcome it, and so can you.

Make your own credentials

In today’s competitive world, it’s not enough to rely on others to recognize your talents and achievements — you need to take control of your own narrative and actively promote yourself.

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You don’t have to write a dissertation to be considered an expert. You also don’t have to share a brand new idea or point of view to be considered a thought leader. The key is to find inefficiencies and unique perspectives  —  whether about the industry as a whole or specific to SEO specialties or verticals  —  and be vocal about it.

Leverage social media and your personal or company website as a platform to express your opinions and share your ideas. Join SEO communities like Sisters in SEO on Facebook or Women in Tech SEO on Slack. These are your peers who will not only happily support your thought leadership efforts but also serve as a sounding board and support system for you. Seek out speaking opportunities and podcast guest appearances. Submit your work and yourself for awards. Don’t be afraid to put yourself out there and showcase what you bring to the table.

I created my own website a few years back to showcase my expertise. With options like WordPress and Wix, it’s easier than ever to get a site up and running. It’s also relatively inexpensive to maintain. Today, I use it as a portfolio that showcases all of my accomplishments, from publications to speaking engagements.

Just remember  —  innovation is great, but it’s not a requirement. A new perspective on something old can be just as valuable as a shiny new idea.

Depth over breadth

Not everybody has to be (or can be) an expert on all things SEO. But you can become an expert on a very specific topic or aspect of SEO. You can also work to become the local expert within your company, city/region, or even a particular vertical. The goal is to be the go-to person about a certain topic or facet of the industry. Maybe you want to be the voice of local SEO like Darren or the data scientist like Annie. Use that angle to start small and master your niche.

Building your own credentials isn’t magic. It just feels that way when it works.

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Creating a clear and impactful online presence that reflects what you do and what you stand for will allow you to stand out as a true thought leader. Strong personal branding also provides an opportunity for women in SEO to gain valuable support by connecting with other female leaders. The more value you can provide, the stronger your credentials will be, and the wider your reach can grow.



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