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43 Handy Excel Shortcuts You Can’t Live Without

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43 Handy Excel Shortcuts You Can't Live Without

Many marketers use Microsoft Excel every day, whether it’s to create a chart, analyze data, or run a report to present at the next team meeting.

Creating reports like these in Excel is time-consuming enough. How can we spend a little less time navigating, formatting, selecting, and entering formulas for our data? Wouldn’t it be great if there were keyboard shortcuts that could help us get our work done faster?

So glad you asked.

We’ve put together a list of 43 keyboard shortcuts for Microsoft Excel. Although you can do all of these maneuvers manually, knowing these tricks will help save you time so you can focus on the stuff that really matters.

All of these shortcuts can be accessed on PC and Mac, so we’ve included both types below where applicable.

(Note for Mac users: To access the F keys (F1–F12), you’ll have to hold the Fn key before pressing any F key — unless you’ve enabled those keys as standard function keys.)

43 Excel Shortcuts You’ll Definitely Want to Bookmark

Navigation Shortcuts

These simple shortcuts can help you navigate between workbooks, sheets, rows and columns:

Move up through a selection Shift + Enter (PC and Mac)
Jump to the top of a column CTRL + ↑ (PC); Command + ↑ (Mac)
Jump to the bottom of a column CTRL + ↓ (PC); Command + ↓ (Mac)
Jump to the corner of a selection (Note: Rotate to each corner by repeating this keystroke) CTRL + . (PC and Mac)
Close the active workbook window CTRL + w (PC); Command + W (Mac)
Switch to previous workbook window CTRL + Shift + F6 (PC); Command + Shift + F6 (Mac)
Switch to the next open worksheet CTRL + Tab (Mac only)
Switch to the previous open worksheet (Mac) CTRL + Shift + Tab (Mac only)
Start a new chart sheet F11 (PC and Mac)
Insert a new sheet Shift + F11 (PC and Mac)
Repeat the last action CTRL + y (PC); Command + Y (Mac)
Fill selected cell with the content in the cell above selected cell CTRL + d (PC and Mac)
Fill selected cell with the content in the cell to the left of selected cell CTRL + r (PC and Mac)

Format Shortcuts

Formatting in Excel can be difficult if you don’t know of what you’re doing. Here are a few shortcuts that to help you easily format your cells. To start, here’s a featured formatting shortcut you might not have known about:

Excel Strikethrough Shortcut

The Excel strikethrough shortcut will strike a line through the middle of the value or text in a highlighted cell. To strike a line through a cell, highlight the cell and press CTRL + 5 on your keyboard.

Find and replace values CTRL + F (PC); Command + F (Mac)
Show all values as percentages CTRL + Shift + % (PC and Mac)
Show all values as currency (Note: Replace $ with your own country’s currency key) CTRL + Shift + $ (PC and Mac)
Show all values in general number format CTRL + Shift + ~ (PC and Mac)
Apply or remove bold formatting to selected cells CTRL + 2 (PC); Command + b (Mac)
Apply or remove italic formatting to selected cells CTRL + 3 (PC); Command + i (Mac)
Hide selected rows CTRL + 9 (PC and Mac)
Unhide selected rows CTRL + Shift + ( (PC and Mac)
Hide selected columns CTRL + 0 (PC and Mac)
Unhide selected columns CTRL + Shift + ) (PC and Mac)
Insert current date CTRL + ; (PC and Mac)
Insert current time CTRL + Shift + : (PC); Command + ; (Mac)
Insert a hyperlink CTRL + k (PC); Command + k (Mac)
Apply an outline border to selected cells (see screenshot below) CTRL + Shift + & (PC); Command + Option + 0 (Mac)

Here’s what cells look like with (left) and without (right) a border:

Excel spreadsheet with no border outlineExcel spreadsheet with outline border applied around cells

Shortcuts for Selecting Rows & Columns

Save yourself the manual dragging and selecting rows and columns with these handy keyboard tricks. To start, here are two featured rows-related shortcuts you might not have known about:

Excel Insert Row Shortcut

The insert row shortcut in Excel will create a new row below a highlighted cell. To insert a new row, highlight a cell or entire row and press CTRL + Shift + + on your keyword, literally pressing the plus sign after Shift. This will open a small window of options where you can insert a new row or column.

Expand the selection by one cell either upward (↑) or downward (↓) Shift + ↑ [or] Shift + ↓ (PC and Mac)
Expand the selection to the last non-empty cell CTRL + Shift + Arrow Key (PC); Command + Shift + Arrow Key (Mac)
Select entire column CTRL + [spacebar] (PC and Mac)
Select entire row Shift + [spacebar] (PC and Mac)
Select entire sheet CTRL + a (PC); Command + a (Mac)
Select only the visible cells in the current selection Alt + ; (PC); Command + Shift + z (Mac)

Formula Shortcuts

Formulas are a huge part of every marketer’s Excel toolkit. Here are a few shortcuts that’ll make you a formula wiz:

Start a formula (e.g. “=A4+A5”) = (i.e. press the “equals” sign; PC and Mac)
Insert AutoSum formula Alt + (PC); Command + Shift + t (Mac)
Edit active cell F2 (PC); CTRL + u (Mac)
Display the Formula Builder after you type a valid function name in a formula CTRL + a (PC and Mac)

Miscellaneous Shortcuts

Here are a few more time-saving shortcuts. To start, here’s a final featured shortcut for managing the size of your Excel worksheet:

Excel Delete Row Shortcut

The Excel delete row shortcut will delete the row below a highlighted cell. To delete this row, highlight a cell or entire row and press CTRL +on your keyboard, literally pressing the minus sign after CTRL. This will open a small window of options where you can “shift cells up.”

Save your work as… Control + Shift + s (PC); Command + Shift + s (Mac)
Open spelling & grammar check F7 (PC and Mac)
Insert a comment (see screenshot below) Shift + F2 (PC and Mac)

Insert a comment in Excel

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MARKETING

YouTube Ad Specs, Sizes, and Examples [2024 Update]

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YouTube Ad Specs, Sizes, and Examples

Introduction

With billions of users each month, YouTube is the world’s second largest search engine and top website for video content. This makes it a great place for advertising. To succeed, advertisers need to follow the correct YouTube ad specifications. These rules help your ad reach more viewers, increasing the chance of gaining new customers and boosting brand awareness.

Types of YouTube Ads

Video Ads

  • Description: These play before, during, or after a YouTube video on computers or mobile devices.
  • Types:
    • In-stream ads: Can be skippable or non-skippable.
    • Bumper ads: Non-skippable, short ads that play before, during, or after a video.

Display Ads

  • Description: These appear in different spots on YouTube and usually use text or static images.
  • Note: YouTube does not support display image ads directly on its app, but these can be targeted to YouTube.com through Google Display Network (GDN).

Companion Banners

  • Description: Appears to the right of the YouTube player on desktop.
  • Requirement: Must be purchased alongside In-stream ads, Bumper ads, or In-feed ads.

In-feed Ads

  • Description: Resemble videos with images, headlines, and text. They link to a public or unlisted YouTube video.

Outstream Ads

  • Description: Mobile-only video ads that play outside of YouTube, on websites and apps within the Google video partner network.

Masthead Ads

  • Description: Premium, high-visibility banner ads displayed at the top of the YouTube homepage for both desktop and mobile users.

YouTube Ad Specs by Type

Skippable In-stream Video Ads

  • Placement: Before, during, or after a YouTube video.
  • Resolution:
    • Horizontal: 1920 x 1080px
    • Vertical: 1080 x 1920px
    • Square: 1080 x 1080px
  • Aspect Ratio:
    • Horizontal: 16:9
    • Vertical: 9:16
    • Square: 1:1
  • Length:
    • Awareness: 15-20 seconds
    • Consideration: 2-3 minutes
    • Action: 15-20 seconds

Non-skippable In-stream Video Ads

  • Description: Must be watched completely before the main video.
  • Length: 15 seconds (or 20 seconds in certain markets).
  • Resolution:
    • Horizontal: 1920 x 1080px
    • Vertical: 1080 x 1920px
    • Square: 1080 x 1080px
  • Aspect Ratio:
    • Horizontal: 16:9
    • Vertical: 9:16
    • Square: 1:1

Bumper Ads

  • Length: Maximum 6 seconds.
  • File Format: MP4, Quicktime, AVI, ASF, Windows Media, or MPEG.
  • Resolution:
    • Horizontal: 640 x 360px
    • Vertical: 480 x 360px

In-feed Ads

  • Description: Show alongside YouTube content, like search results or the Home feed.
  • Resolution:
    • Horizontal: 1920 x 1080px
    • Vertical: 1080 x 1920px
    • Square: 1080 x 1080px
  • Aspect Ratio:
    • Horizontal: 16:9
    • Square: 1:1
  • Length:
    • Awareness: 15-20 seconds
    • Consideration: 2-3 minutes
  • Headline/Description:
    • Headline: Up to 2 lines, 40 characters per line
    • Description: Up to 2 lines, 35 characters per line

Display Ads

  • Description: Static images or animated media that appear on YouTube next to video suggestions, in search results, or on the homepage.
  • Image Size: 300×60 pixels.
  • File Type: GIF, JPG, PNG.
  • File Size: Max 150KB.
  • Max Animation Length: 30 seconds.

Outstream Ads

  • Description: Mobile-only video ads that appear on websites and apps within the Google video partner network, not on YouTube itself.
  • Logo Specs:
    • Square: 1:1 (200 x 200px).
    • File Type: JPG, GIF, PNG.
    • Max Size: 200KB.

Masthead Ads

  • Description: High-visibility ads at the top of the YouTube homepage.
  • Resolution: 1920 x 1080 or higher.
  • File Type: JPG or PNG (without transparency).

Conclusion

YouTube offers a variety of ad formats to reach audiences effectively in 2024. Whether you want to build brand awareness, drive conversions, or target specific demographics, YouTube provides a dynamic platform for your advertising needs. Always follow Google’s advertising policies and the technical ad specs to ensure your ads perform their best. Ready to start using YouTube ads? Contact us today to get started!

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Why We Are Always ‘Clicking to Buy’, According to Psychologists

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Why We Are Always 'Clicking to Buy', According to Psychologists

Amazon pillows.

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A deeper dive into data, personalization and Copilots

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A deeper dive into data, personalization and Copilots

Salesforce launched a collection of new, generative AI-related products at Connections in Chicago this week. They included new Einstein Copilots for marketers and merchants and Einstein Personalization.

To better understand, not only the potential impact of the new products, but the evolving Salesforce architecture, we sat down with Bobby Jania, CMO, Marketing Cloud.

Dig deeper: Salesforce piles on the Einstein Copilots

Salesforce’s evolving architecture

It’s hard to deny that Salesforce likes coming up with new names for platforms and products (what happened to Customer 360?) and this can sometimes make the observer wonder if something is brand new, or old but with a brand new name. In particular, what exactly is Einstein 1 and how is it related to Salesforce Data Cloud?

“Data Cloud is built on the Einstein 1 platform,” Jania explained. “The Einstein 1 platform is our entire Salesforce platform and that includes products like Sales Cloud, Service Cloud — that it includes the original idea of Salesforce not just being in the cloud, but being multi-tenancy.”

Data Cloud — not an acquisition, of course — was built natively on that platform. It was the first product built on Hyperforce, Salesforce’s new cloud infrastructure architecture. “Since Data Cloud was on what we now call the Einstein 1 platform from Day One, it has always natively connected to, and been able to read anything in Sales Cloud, Service Cloud [and so on]. On top of that, we can now bring in, not only structured but unstructured data.”

That’s a significant progression from the position, several years ago, when Salesforce had stitched together a platform around various acquisitions (ExactTarget, for example) that didn’t necessarily talk to each other.

“At times, what we would do is have a kind of behind-the-scenes flow where data from one product could be moved into another product,” said Jania, “but in many of those cases the data would then be in both, whereas now the data is in Data Cloud. Tableau will run natively off Data Cloud; Commerce Cloud, Service Cloud, Marketing Cloud — they’re all going to the same operational customer profile.” They’re not copying the data from Data Cloud, Jania confirmed.

Another thing to know is tit’s possible for Salesforce customers to import their own datasets into Data Cloud. “We wanted to create a federated data model,” said Jania. “If you’re using Snowflake, for example, we more or less virtually sit on your data lake. The value we add is that we will look at all your data and help you form these operational customer profiles.”

Let’s learn more about Einstein Copilot

“Copilot means that I have an assistant with me in the tool where I need to be working that contextually knows what I am trying to do and helps me at every step of the process,” Jania said.

For marketers, this might begin with a campaign brief developed with Copilot’s assistance, the identification of an audience based on the brief, and then the development of email or other content. “What’s really cool is the idea of Einstein Studio where our customers will create actions [for Copilot] that we hadn’t even thought about.”

Here’s a key insight (back to nomenclature). We reported on Copilot for markets, Copilot for merchants, Copilot for shoppers. It turns out, however, that there is just one Copilot, Einstein Copilot, and these are use cases. “There’s just one Copilot, we just add these for a little clarity; we’re going to talk about marketing use cases, about shoppers’ use cases. These are actions for the marketing use cases we built out of the box; you can build your own.”

It’s surely going to take a little time for marketers to learn to work easily with Copilot. “There’s always time for adoption,” Jania agreed. “What is directly connected with this is, this is my ninth Connections and this one has the most hands-on training that I’ve seen since 2014 — and a lot of that is getting people using Data Cloud, using these tools rather than just being given a demo.”

What’s new about Einstein Personalization

Salesforce Einstein has been around since 2016 and many of the use cases seem to have involved personalization in various forms. What’s new?

“Einstein Personalization is a real-time decision engine and it’s going to choose next-best-action, next-best-offer. What is new is that it’s a service now that runs natively on top of Data Cloud.” A lot of real-time decision engines need their own set of data that might actually be a subset of data. “Einstein Personalization is going to look holistically at a customer and recommend a next-best-action that could be natively surfaced in Service Cloud, Sales Cloud or Marketing Cloud.”

Finally, trust

One feature of the presentations at Connections was the reassurance that, although public LLMs like ChatGPT could be selected for application to customer data, none of that data would be retained by the LLMs. Is this just a matter of written agreements? No, not just that, said Jania.

“In the Einstein Trust Layer, all of the data, when it connects to an LLM, runs through our gateway. If there was a prompt that had personally identifiable information — a credit card number, an email address — at a mimum, all that is stripped out. The LLMs do not store the output; we store the output for auditing back in Salesforce. Any output that comes back through our gateway is logged in our system; it runs through a toxicity model; and only at the end do we put PII data back into the answer. There are real pieces beyond a handshake that this data is safe.”

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