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15 Ways To Improve Conversion Rates In Google Ads

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15 Ways To Improve Conversion Rates In Google Ads

Are you tired of pouring money into Google Ads campaigns with poor conversion rates?

You’re not alone.

Many businesses struggle to convert ad clicks into meaningful actions like purchases, sign-ups, or leads. But fear not, because in this article, we’re diving into real-life tips and tactics that can make a tangible difference to your conversion rates.

From refining your keyword selection to crafting compelling ad copies and optimizing your landing pages, we’ll explore practical, actionable tips that have proven to help improve Google Ads conversion rates.

Read on to understand how these strategies will help you turn your clicks into conversions.

1. Implement Proper Conversion Tracking

This first one seems like a no-brainer, but it’s often overlooked by many accounts.

The only way to understand whether your Google Ads campaigns are performing or not performing is to properly set up conversion tracking.

The most common ways Google Ads conversion tracking is implemented is through:

The other key component to proper conversion tracking is identifying what conversions make sense to track.

Oftentimes, brands have one big conversion in mind. For ecommerce, that is likely a purchase or a sale. For B2B companies, it’s likely a lead or a demo signup.

But what about all the other available touchpoints before a customer makes that leap?

Consider tracking “micro” conversions on your sites to really identify the positive impact your PPC campaigns have.

Examples of “micro” conversions to track include:

  • Email newsletter signups.
  • Free samples.
  • Whitepaper download.
  • Webinar signup.
  • And more.

Taking a step back from the ins and outs of the platforms helps you hone in through the lens of a consumer. Setting up accurate measurements from the purchase journey can make a big impact on how you structure and optimize your Google Ads campaigns.

2. Optimize Keyword Lists

The second way to help increase Google Ads conversion rates is continuous optimization of keyword lists.

The Google Ads search terms report is a perfect tool for this. Not only can you see what users are searching for, in their own words, that leads to conversions, but you can see what is not converting.

We’ll get to negative keywords later.

Screenshot taken by author, April 2024

Keep in mind which match types you’re using throughout the keyword optimization process.

Broad match keywords have the biggest leniency when it comes to what types of searches will show for your ad. It also has the largest reach because of its flexible nature.

Turning some of your top-performing Broad match keywords into Exact match can help increase those Quality Scores, which can lead to lower cost per click (CPCs) and better efficiency for your campaigns.

3. Match Ad Copy To Landing Pages

Alright, so you’ve gotten a user to click on your ad. Great!

But you’re finding that not a lot of people are actually purchasing. What gives?

Surely, it must be a problem with the PPC campaigns.

Not always.

Typically, one of the most common reasons users leave a website right after clicking on an ad has to do with a mismatch of expectations.

Simply put, what the user was promised in an ad was not present or prominent on the landing page.

A great way to optimize conversion rates is to ensure the landing page copy is tailored to match your PPC ad copy.

Doing this ensures a relatively seamless user experience, which can help speed up the purchase process.

4. Use Clear Call-To-Actions

If a user isn’t performing the actions you’d expect to after clicking on an ad, it may be time to review your ad copy.

Since the emergence of responsive search ads (RSAs), I’ve seen many redundant headlines and generic call-to-actions (CTAs).

No wonder a user doesn’t know what you want them to do!

When creating CTAs either in ad copy or on the landing page, keep these principles in mind:

  • Use action-oriented language that clearly communicates what you want them to do.
  • For landing pages, make sure the CTA button is visually distinct and easily clickable. It helps if a CTA is shown before a user has to scroll down to find it.
  • Test different CTAs to determine what resonates best with users.

Examples of action-oriented CTA language could sound like:

  • “Download Now”
  • “Request A Quote”
  • “Shop Now”

Try steering away from generic language such as “Learn More” unless you’re truly running a more top-of-funnel (TOF) campaign.

5. Optimize For Mobile

With mobile phones so prevalent in our society, it’s shocking how many websites are still not optimizing their mobile experience!

Creating a landing page with desktop top-of-mind should really be revisited, given that mobile traffic has overtaken desktop.

So, what can you do to help increase your conversion rates on mobile?

  • Use a responsive web design to accommodate different mobile layouts.
  • Make sure the site speed has fast loading times.
  • Create any mobile-specific features like CTA placement to make sure it’s easily viewable for users.
  • Optimize form fills on mobile devices.

6. Experiment With Ad Copy Testing

Ad copy is one of the biggest levers you can control in your PPC campaigns.

Even slight changes or tweaks to a headline or description can have a big impact on CTR and conversion rates.

Having multiple ad copy variants is crucial when trying to understand what resonates most with users.

Part of the beauty of Google’s Responsive Search ads is the number of headline inputs you can have at once. Google’s algorithm then determines the best-performing ad copy combinations to increase conversion rates.

Google Ads also has tools built into the platform for more controlled testing if that is a route you want to take.

You can create ad variants or create an experiment directly in Google Ads for more precise A/B testing.

Where to find experiments and ad variations in Google Ads.Screenshot taken by author, May 2024

It’s also important to test one element at a time to isolate the impact of each change. Testing too many elements at once can muddy up analysis.

7. Utilize Ad Assets

Ad assets are a great way to help influence a click to your website, which can help improve conversion rates.

Assets like callouts, structured snippets, and sitelinks can provide additional detail that couldn’t be shown in headlines or descriptions.

When your Ad Rank is higher, you have a better likelihood of showing ad assets, which helps increase the overall visibility of your ad.

Your ad assets can be customized to fit your campaign goals, and can even show specific promotions, special product features, and social proof like seller ratings.

8. Don’t Be Shy With Negative Keywords

A sound negative keyword strategy is one of the best ways to improve Google Ads conversion rates.

You may be wasting your paid search budget on keywords that aren’t producing conversions.

You may also notice that some broad keywords have gone rogue and are triggering your ads for terms they definitely shouldn’t be showing up for!

As mentioned earlier, the search terms report can help mitigate a lot of these types of keywords.

You can choose to add negative keywords at the following levels:

  • Ad group.
  • Campaign.
  • Negative keyword lists to apply to campaigns.

You also have the ability to add negative keywords as Broad, Phrase, or Exact match.

Alleviating poor-performing keywords allows your budget to optimize for your core keyword sets that lead to conversions.

9. Set Proper Bid Strategies

The type of bid strategy you choose for your Google Ads campaigns can make or break performance.

In recent years, Google has moved towards its fully automated bidding strategies, using machine learning to align performance with the chosen goal and bid strategy.

Currently, Google has five Smart Bidding strategies focused on conversion-based goals:

  • Target CPA (Cost-Per-Action): Helps increase conversions while targeting a specific CPA.
  • Target ROAS (Return on Ad Spend): Helps increase conversions while targeting a specific ROAS.
  • Maximize Conversions: Optimizes for conversions, not focused on a target ROAS outcome, and spends the entire budget.
  • Maximize Conversion Value: Optimizes for conversion value, not focused on a target ROAS outcome, and spends the entire budget.
  • Enhanced CPC: A way to automatically adjust your manual bids to try to maximize conversions.

Choosing the right bidding strategy is just one piece of the puzzle.

The inputs of the chosen bid strategy are just as important, where more context is needed to have a successful campaign.

For example, suppose you choose a Target CPA bid strategy for a search campaign and set the target CPA to $50.

However, in that campaign, you notice that your average CPC ranges anywhere from $10-$20.

Suddenly, your impressions go down, and you’re not sure what’s happening!

It could be your bid strategy inputs.

In the example above, if you have high CPCs but set your target CPA to just slightly higher than the CPCs, that means you need to have a stellar conversion rate in order to stay within that $50 CPA threshold.

Additionally, many make the mistake of setting the same target CPA for all campaigns, regardless of Brand or Non-Brand intent.

Most often, Non-Brand keywords will have much higher CPAs than Brand terms, so the inputs should be set accordingly based on performance.

Make sure you set your Target CPA thresholds high enough initially for the campaigns to gather information to meet expectations.

10. Add Audience Segmentation

As keyword match types tend to get looser, there is more emphasis on leveraging audience segmentation to reach the right people.

Using audience segments allows you to tailor your ads towards specific groups or utilize audiences as exclusions so your ads aren’t triggered.

Examples of audience segments within Google Ads include:

  • Demographics: Can be based on gender, age, household income, education, and other areas.
  • Interests and behaviors: Based on hobbies, lifestyle choices, website browsing behavior, and purchase history.
  • Actively researching or planning: Based on a user’s past or recent purchase intent.
  • Past interactions with your business: Can be based off previous engagements like website visits, add-to-cart, other online interactions, existing customer relationship management (CRM) data, and more.

By segmenting audiences within your PPC campaigns, you can customize ad messaging based on those segments.

This can lead to maximizing relevance and engagement, ultimately increasing conversion rates.

You can also use insights from GA4 to inform your segmentation strategy to identify high-value audience segments.

11. Create A Retargeting Strategy

On average, average e-commerce conversion rates range from 2.5 – 3%.

That means 97% of people leave a website without purchasing. Talk about a missed opportunity!

With a retargeting strategy in place, you have the opportunity to win back those missed customers and turn them into your brand champions.

Retargeting keeps track of website or app visitors who don’t take the desired action you’d like them to. You can create retargeting lists as niche or as broad as you prefer, but keep in mind that audiences must be a certain size before they’re eligible to use.

Examples of utilizing retargeting could be:

  • Creating segmented lists of users based on certain category pages of a website.
  • Users who have added an item to their cart but didn’t purchase it.
  • Users who have viewed at least three to five pages.

These segments can be used to create retargeting campaigns, which show those users ads to help increase the likelihood of them converting. Be sure to set those ad frequencies within the campaign so you don’t annoy your audience, though!

12. Offer Incentives

These days, shoppers are more accustomed to expecting a discount whenever they purchase.

There’s certainly an argument that programming people to buy only during a sale can diminish a product’s value perception.

However, there are strategies that can boost sales and conversion rates without devaluing the product.

If possible, try making the offers more personal towards the user and their behavior.

Additionally, you can set smaller windows of sale times and incorporate real-time purchase behavior so users can see how many people have taken advantage of the sale.

13. Choose The Right Location Settings

One of the easiest ways to waste precious PPC dollars is to set up location targeting wrong.

Google Ads offers multiple ways to geo-target locations within the campaign settings to help reach your goals.

Location targeting allows you to set specific locations for your ads to show, including:

  • City.
  • Region.
  • State.
  • Country.
  • Radius.

For example, if you have products that can only be purchased in the United States, you would likely target “United States” within the campaign setting.

Nowadays, it’s not as easy as just choosing “United States” (in this example). This is where advanced settings come in.

Within the Google campaign settings, you have two location-targeting options:

  • Presence or interest: People in, regularly in, or who’ve shown interest in your targeted location.
  • Presence: People in or regularly in your targeted locations.
Google Ads location targeting options.Screenshot taken by author, May 2024

In the example above, it would make sense to choose “Presence” – otherwise, the campaign could show ads in areas where the products aren’t available.

If users in those countries click on the ad but see they can’t purchase when they get to the website, that is a recipe for poor conversion rates.

14. Use Social Proof To Build Trust

Brands can leverage social proof in their Google Ads campaigns to help boost conversion rates.

The goal of using social proof is to incorporate elements that demonstrate positive sentiment from customers, endorsements, or validation that the customer’s needs will be met.

There are many ways brands can add social proof to their campaigns:

  • Seller ratings ad asset.
  • Callout ad assets.
  • Adding customer reviews and testimonials to the landing page.
  • Share case studies and success stories on the landing page.

Additionally, strategies like creating limited-time offers with an emphasis on social proof can help boost sales and conversion rates.

This could mean showing in real-time how many customers have taken advantage of the offer, which creates urgency for the customer to act.

Focusing on social proof and validation can build trust, credibility, and confidence among potential customers – ultimately leading to higher conversion rates.

15. Schedule Your Ads Based on Performance

Ad scheduling is an underestimated tool in Google Ads that helps improve conversion rates.

The beauty of ad scheduling is that you can control when your ad will or will not show.

Make sure to have ample budget and schedule ads when potential customers are most actively searching and are more engaged.

This can lead to higher effectiveness of the campaign and increased conversion rates.

For example, if you run a B2B software company, it’s highly unlikely that potential customers are searching in the middle of the night.

Optimize your spend by not showing ads at certain times of the day (such as the middle of the night) or days of the week (like weekends).

Google Ads scheduling capabilities.Screenshot taken by author, May 2024

If you’re not sure how to start optimizing campaigns by time, consider the following:

  • Use tools like GA4 to understand when most purchases are happening on the website.
  • Look for trends like website traffic, conversion times, engagement rates, etc., by time.
  • Align your ad schedule with peak business operations times, especially if customer service is involved.
  • Adjust ad schedules around key events like holidays or peak seasonality.

In Summary

There’s no magic bullet in Google Ads that will guarantee high conversion rates.

There are many variables that can add up to the overall performance of a campaign.

Small tweaks and optimizations like the 15 examples above can go a long way in increasing your Google Ads conversion rates.

From refining keyword selections and testing ad copy to improving your landing pages for optimal user experience, these strategies can help maximize the effectiveness of your PPC efforts.

More resources: 


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GA4 Update Brings Alignment With Google Ads Targeting

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GA4 Update Brings Alignment With Google Ads Targeting

Google announced an update to the advertising section within Google Analytics 4 (GA4).

The enhancement aims to clarify and align user counts eligible for remarketing and ad personalization.

Under the change, advertisers can now quickly view the size of their “Advertising Segments” within GA4’s interface.

These segments represent the pool of users whose data can be leveraged for remarketing campaigns and personalized ad targeting through products like Google Ads.

Improved Synchronization For Unified Insights

Previously, there could be discrepancies between the user counts shown as eligible for advertising use cases in GA4 and the Google Ads Audience Manager.

With this update, Google says the numbers will be fully aligned, allowing marketers to confidently make data-driven advertising decisions.

Expanding Advertising Segment Visibility

Along with the alignment fix, the update expands visibility into advertising segment sizes within the GA4 interface.

A new “Advertising segments” panel under the “Advertising” section reports the number of users GA4 collects and sends to ad products for personalization.

An “advertising segment” is a list of GA4 users synchronized with Google advertising products for remarketing and personalized ad targeting purposes.

Segment sizes can vary based on targeting requirements for different ad networks.

Why SEJ Cares

This update from Google addresses a key pain point for advertisers utilizing GA4 and Google Ads.

Full alignment between advertising audience sizes across products eliminates confusion and enables more data-driven strategies.

The added transparency into advertising segment sizes directly in GA4 is also a welcomed upgrade.

How This Can Help You

With aligned user counts, advertisers can plan and forecast remarketing campaigns with greater precision using GA4 data.

This unified view means you can make media investment decisions based on accurate reach projections.

Additionally, the new advertising segments panel provides extra context about the scope of your audiences for ad personalization.

This visibility allows for more informed strategies tailored to your specific segment sizes.


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OpenAI’s Rockset Acquisition And How It May Impact Digital Marketing

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OpenAI's Rockset Acquisition And How It May Impact Digital Marketing

OpenAI acquired a technology from Rockset that will enable the creation of new products, real-time data analysis, and recommendation systems, possibly signaling a new phase for OpenAI that could change the face of search marketing in the near future.

What Is Rockset And Why It’s Important

Rockset describes its technology as a Hybrid Search, a type of multi-faceted approach to search (integrating vector search, text search and metadata filtering) to retrieve documents that can augment the generation process in RAG systems. RAG is a technique that combines search with generative AI that is intended to create more factually accurate and contextually relevant results. It’s a technology that plays a role in BING’s AI search and Google’s AI Overviews.

Rockset’s research paper about the Rockset Hybrid Search Architecture notes:

“All vector search is becoming hybrid search as it drives the most relevant, real-time application experiences. Hybrid search involves incorporating vector search and text
search as well as metadata filtering, all in a single query. Hybrid search is used in search, recommendations and retrieval augmented generation (RAG) applications.

…Rockset is designed and optimized to ingest data in real time, index different data types and run retrieval and ranking algorithms.”

What makes Rockset’s hybrid search important is that it allows the indexing and use of multiple data types (vectors, text, geospatial data about objects & events), including real-time data use. That powerful flexibility allows the technology to interact with different kinds of data that can be used for in-house and consumer-facing applications related to contextually relevant product recommendations, customer segmentation and analysis for targeted marketing campaigns, personalization, personalized content aggregation, location-based recommendations (restaurants, services, etc.) and in applications that increase user engagement (Rockset lists numerous case studies of how their technology is used).

OpenAI’s announcement explained:

“AI has the opportunity to transform how people and organizations leverage their own data. That’s why we’ve acquired Rockset, a leading real-time analytics database that provides world-class data indexing and querying capabilities.

Rockset enables users, developers, and enterprises to better leverage their own data and access real-time information as they use AI products and build more intelligent applications.

…Rockset’s infrastructure empowers companies to transform their data into actionable intelligence. We’re excited to bring these benefits to our customers…”

OpenAI’s announcement also explains that they intend to integrate Rockset’s technology into their own retrieval infrastructure.

At this point we know the transformative quality of hybrid search and the possibilities but OpenAI is at this point only offering general ideas of how this will translate into APIs and products that companies and individuals can create and use.

The official announcement of the acquisition from Rockset, penned by one of the cofounders, offered these clues:

“We are thrilled to join the OpenAI team and bring our technology and expertise to building safe and beneficial AGI.

…Advanced retrieval infrastructure like Rockset will make AI apps more powerful and useful. With this acquisition, what we’ve developed over the years will help make AI accessible to all in a safe and beneficial way.

Rockset will become part of OpenAI and power the retrieval infrastructure backing OpenAI’s product suite. We’ll be helping OpenAI solve the hard database problems that AI apps face at massive scale.”

What Exactly Does The Acquisition Mean?

Duane Forrester, formerly of Bing Search and Yext (LinkedIn profile), shared his thoughts:

“Sam Altman has stated openly a couple times that they’re not chasing Google. I get the impression he’s not really keen on being seen as a search engine. More like they want to redefine the meaning of the phrase “search engine”. Reinvent the category and outpace Google that way. And Rockset could be a useful piece in that approach.

Add in Apple is about to make “ChatGPT” a mainstream thing with consumers when they launch the updated Siri this Fall, and we could very easily see query starts migrate away from traditional search engine boxes. Started with TikTok/social, now moving to ai-assistants.”

Another approach, which could impact SEO, is that OpenAI could create a product based on an API that can be used by companies to power in-house and consumer facing applications. With that approach, OpenAI provides the infrastructure (like they currently do with ChatGPT and foundation models) and let the world innovate all over the place with OpenAI at the center (as it currently does) as the infrastructure.

I asked Duane about that scenario and he agreed but also remained open to an even wider range of possibilities:

“Absolutely, a definite possibility. As I’ve been approaching this topic, I’ve had to go up a level. Or conceptually switch my thinking. Search is, at its heart, information retrieval. So if I go down the IR path, how could one reinvent  “search” with today’s systems and structures that redefine how information retrieval happens?

This is also – it should be noted- a description for the next-gen advanced site search.  They could literally take over site search across a wide range of mid-to-enterprise level companies. It’s easily as advanced as the currently most advanced site-search systems. Likely more advanced if they launch it. So ultimately, this could herald a change to consumer search (IR) and site-search-based systems.

Expanding from that, apps, as they allude to.  So I can see their direction here.”

Deedy Das of Menlo Ventures (Poshmark, Roku, Uber) speculated on Twitter about how this acquisition may transform OpenAI:

“This is speculation but I imagine Rockset will power all their enterprise search offerings to compete with Glean and / or a consumer search offering to compete with Perplexity / Google. Permissioning capabilities of Rockset make me think more the former than latter”

Others on Twitter offered their take on how this will affect the future of AI:

“I doubt OpenAI will jump into the enterprise search fray. It’s just far too challenging and something that Microsoft and Google are best positioned to go after.

This is a play to accelerate agentic behaviors and make deep experts within the enterprise. You might argue it’s the same thing an enterprise search but taking an agent first approach is much more inline with the OpenAI mission.”

A Consequential Development For OpenAI And Beyond

The acquisition of Rockset may prove to be the foundation of one of the most consequential changes to how businesses use and deploy AI, which in turn, like many other technological developments, could also have an effect on the business of digital marketing.

Read how Rockset customers power recommendation systems, real-time personalization, real-time analytics, and other applications:

Featured Case Studies

Read the official Rockset announcement:

OpenAI Acquires Rockset

Read the official OpenAI announcement:

OpenAI acquires Rockset
Enhancing our retrieval infrastructure to make AI more helpful

Read the original Rockset research paper:

Rockset Hybrid Search Architecture (PDF)

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Results-Driven SEO Project Management: From Chaos to Cash

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Results-Driven SEO Project Management: From Chaos to Cash

Making a profit in SEO relies on good project management. That means doing things that get results rather than just drowning yourself in endless tasks.

Below, I’ll walk you through a 7-step process to do exactly that.

Having clear goals keeps your team unified toward a specific direction. For example, if your boss allocates $5,000/month for the SEO project, you need to translate this into meaningful results and milestones you can report on. 

A goal you can easily set is to increase the website’s organic traffic value. This is a metric unique to Ahrefs that estimates a dollar value of SEO traffic. 

If you invest $5,000/month in SEO for six months, you could aim to increase your website’s organic traffic value by $30,000 ($5,000 ✕ 6 months). 

This isn’t the most accurate method because traffic value doesn’t necessarily correlate with real-world revenues, but it works as an easy starting point for setting targets. 

A better solution is to use conversion data and average order or deal value to set goals around delivering a return on investment. You can find these metrics in your analytics tool, like Google Analytics, if conversion tracking is set up: 

Tracking conversion rate and average order value in Google Analytics.Tracking conversion rate and average order value in Google Analytics.

Sidenote.

If you don’t have access to conversion metrics like this, to be conservative, use 1% as a ballpark conversion rate and the cheapest product or service price for the average order value.

Using these metrics, you can calculate the number of sales needed to break even on the SEO campaign.

# of monthly sales to break even = monthly SEO cost average order value 

Since this project’s monthly SEO cost is $5,000, we’ll need to grow sales from organic traffic by 32.25 for each month of the project’s duration. 

Here’s the formula to discover roughly how much traffic or projected organic sessions you’ll need: 

projected organic sessions = transactions needed to break even conversion rate

So in this example, we divide 32.25 transactions by the conversion rate of 0.86% to learn that we need at least 3,750 organic monthly sessions to break even. Of course, not all traffic is created equal, so keep that in mind going forward. 

So far, so good! (Save this number, we’ll need it in a moment). 

In many cases, the timeline will be decided for you by your boss or client. For instance, if you take on a client with a six-month contract, that’s the timeframe in which you generally have to deliver results. 

The question at this stage is whether it’s possible to reach your performance goal in that time. 

Truthfully, there’s no way to know for sure, but you can look to your competitors for an idea. 

Sure, you have no idea what their SEO budgets are (they could be spending 10x what you are), but if you see multiple competitors of a similar caliber getting similar results over a similar timeframe, that’s a good sign. 

For instance, in its first six months of SEO, Webflow reached just shy of 24,000 organic monthly traffic, with a traffic value of $76,510 (according to Ahrefs). 

Webflow's SEO performance in the first 6 months.Webflow's SEO performance in the first 6 months.

By comparison, Duda’s first-year performance is also fairly close to Webflow’s.

Duda's SEO performance in the first 6 months.Duda's SEO performance in the first 6 months.

So, if these are your competitors and your target is to reach a traffic value of $30,000 in six months or to increase monthly traffic by 3,750 sessions, it certainly seems achievable. 

If you don’t see competitors hitting your target in your timeframe like this, you’ll need to rethink your goals and communicate them to key stakeholders. Communication is critical for setting the right expectations with your boss or clients. 

Now that you’ve set an achievable goal for the project timeline, the next step is to plan what tasks actually need to be done to get you there. 

You’ll need to spend some time on strategic tasks to help you determine the correct implementations for the project. 

Don’t be tempted to skip this part!! 

If you don’t spend enough time on strategic tasks like competitor analysis, keyword research, and auditing the current website, no matter how much action you take, it’ll be useless if you’re heading in the wrong direction. 

But don’t overdo it, either. You need to balance strategy with implementation to get results. 

For example, there’s generally a notable difference in performance between a project that spends one month on strategy and publishes content ASAP compared to a project that front-loads strategic tasks and implements content a few months later. 

SEO project management strategy differencesSEO project management strategy differences

I recommend spending ⅙ of the project timeline on strategy and ⅚ on implementation for the best balance. 

As for what specific tasks you can plan, there are many things you could focus on here. The right things for your website will vary depending on your available skills and resources, plus what’s working best in your industry… but here’s where I’d start, given that the target is to increase traffic. 

a) Fill content gaps

Start by finding pages that deliver traffic to competitors that your website doesn’t have. 

Using Ahrefs’ Competitive Analysis tool, make sure you select the “keywords” tab and then enter your website along with a handful of your top competitors, like so: 

Adding competitors to Ahrefs' Competitive Analysis report .Adding competitors to Ahrefs' Competitive Analysis report .

Then check out the results to find topics your competitors have written about that you haven’t. Make sure you qualify the topics according to what has business value for you. 

For instance, let’s look at design-related keywords that Wix or Squarespace rank for but Webflow doesn’t.

Finding keywords competitors rank for that your website doesn't.Finding keywords competitors rank for that your website doesn't.

Many of these keywords hold very little business value for a company like Webflow, like any related to logo makers and generators. However, keywords related to design trends and principles might be topics Webflow can consider for its blog since designers are a staple part of its audience demographic. 

For topics that have business value, create new content targeting these keywords. 

There can be a lot of data to sift through here, so I recommend my content gap analysis template for a faster and smoother process 😉 

b) Boost authority of top pages

This task is about identifying which of your content is already performing well and sending more internal links and backlinks to those pages. 

You can find the best pages to promote by using the Top Pages report in Site Explorer. Here you’ll see which pages on your site get the most traffic: 

Using Ahrefs' Top Pages report to quickly identify pages with the most traffic on your website.Using Ahrefs' Top Pages report to quickly identify pages with the most traffic on your website.

Then, navigate to the Internal Link Opportunities report in Site Audit. You can set an advanced filter to narrow down the opportunities to the pages you care most about. Check out the suggested anchor text and keyword contexts and implement all the internal links that make sense in your content. 

Ahrefs' Internal Link Opportunities report.Ahrefs' Internal Link Opportunities report.

You should also build backlinks to these pages. You can use the Competitive Analysis report again, but this time, set it to referring domains or pages. 

Sidenote.

Setting it to referring domains will give you a list of websites you can add to an outreach list. Setting it to referring pages will give you the exact URLs where the links to your competitors are. These links can be included in outreach messages to make them more customized.

Also, instead of using the homepage, add the exact page you want to link to and compare it to your competitors’ pages on the same topic. Make sure you set all pages to “exact URL” to get the page-level (instead of website-level) backlink data. 

Using Ahrefs' Competitive Analysis report to find backlink gaps.Using Ahrefs' Competitive Analysis report to find backlink gaps.

There are many different backlinking techniques you can consider implementing. Check out our video on how to get your first 100 links if you’re unsure where to start: 

c) Update content with low-hanging fruit opportunities

For an established website with a decent amount of existing content, you can also look for opportunities to quickly update existing content and boost performance with little effort. 

In Ahrefs’ Site Explorer, check out your pages that are already ranking in positions 4-15 by using Opportunities > Low-Hanging Fruit Keywords: 

Finding low hanging fruit keyword in Ahrefs.Finding low hanging fruit keyword in Ahrefs.

Find pages with many keywords in this range and try to close topic gaps on those pages. For example, let’s take our post on affiliate marketing and look at its low-hanging fruit opportunities. 

We could isolate similar keywords that don’t already have a dedicated section in our article, like the following about becoming an affiliate. 

Example of low hanging fruit keywords to add to an article.Example of low hanging fruit keywords to add to an article.

These are already hovering around the middle of page one on Google. With a small, dedicated section about this topic, we can likely improve rankings for these keywords with minimal effort. 

Most tasks aren’t a one-time thing. For example, you’ll probably create or update multiple pieces of content during an SEO project. 

So, the next step is to create a library of repeatable task templates that you can duplicate in your project. 

Example of SEO task templates using ClickUp.Example of SEO task templates using ClickUp.
Source: Screenshot taken in ClickUp

If you don’t do this and just assume your team knows what to do, it can cause chaos, and there’s a high chance your project won’t succeed. 

Here’s what you should add to each task template: 

  • Who → assignees, reviewers, watchers, key stakeholders
  • What → what’s the goal of the task + what exactly needs to be done
  • When → dates to start and finish a task, estimated hours to complete
  • Where → what tools should be used, where should deliverables be added, where can templates/relevant info be found
  • Why → connect the task to a strategic objective
  • How → SOP or process outlined in a clear and detailed brief

Obviously, the exact details for some of these will need to be filled in on a task-by-task basis as you duplicate them into your project. For example, instead of assigning the template tasks to a specific person, indicate the role that is responsible for the task until you’re ready to assign it to someone. 

Likewise, with the due dates. In the template, instead of adding exact due dates, indicate an estimated length of time each task should take and a general rule for when the task is due after it’s been assigned. 

Not every project will need every task, so the idea is to pull in what’s required as needed and have the bulk of the info pre-filled to reduce the time it takes to brief the task. 

With your tasks set and templates created, it’s now time to start doing.

This is where things can often fall apart unless you distribute responsibility and ownership of tasks and processes throughout your team. 

SEO project management doesn’t fail because there aren’t SOPs and processes in place. It fails because the people executing the processes aren’t given ownership of them.

Mads SingersMads Singers

Here are 3 reasons why this can happen: 

  1. Without clear ownership, all team members rely on you for approvals before they can complete a task or start another. It slows everything down, and very little gets done efficiently.
  2. A “not my job” mentality can take root in your team. Unless team members take ownership of their tasks, you will be responsible for micromanaging everything to ensure your team is doing what it’s supposed to be.
  3. The people best placed to decide upon and update processes aren’t the ones doing so. They’re just doing whatever “management” tells them to do even if they see a better way.

You can solve the first two problems by clearly identifying who is responsible for specific tasks and processes and allowing them to get on with those tasks without having to run every tiny thing through you. 

You can solve the third problem by letting the people on the ground decide how their tasks are done and giving them responsibility for updating SOPs and relevant task templates. This again frees up your time and attention to focus on strategy, not micromanaging. 

PRO TIP

It also helps to break up bigger tasks into sub-components when multiple people are involved, like: 

  • Briefing → SEO Strategist or Account Manager
  • Implementation → often, a non-SEO professional like a writer, developer, or designer 
  • Review → Senior SEO
  • Final approval → Client
Example SEO project management timelineExample SEO project management timeline

For the love of all things good, please don’t manage SEO projects via email. It’s horrible. 

Invest in setting up a proper project management tool to scale with you. Consider your needs before you start planning all your tasks and projects. 

There’s no tool that’s best for everyone, but I recommend you check out Asana, ClickUp, or Monday to get you started. 

In any of these tools, you can easily set up separate projects and task templates. For example, here’s a basic setup of the first month’s tasks you can consider in Clickup: 

Example of Month 1 SEO tasks created in ClickUp.Example of Month 1 SEO tasks created in ClickUp.

Within each task, you can pre-fill certain fields and add a description, like so: 

Example of a task template for SEO project management.Example of a task template for SEO project management.

This is where you can add your brief, relevant links, and the essential details needed to turn the task into a template. Of course, there are nuances of how this works between different project management tools, but the basic idea remains the same. 

It’s worth spending time setting up your tasks and templates correctly so you can save time down the track as your project or team grows. 

The last piece of this framework is tracking resources spent and results achieved. 

Tracking resources

The easiest way to track resources is to create custom fields in your project management tool that measure specific resources allocated for each task. Some tools also let you build out reports to see how your resource allocation is going across different time frames, teams, or projects. 

The types of resources you might consider tracking include: 

  • Cost of the task
  • Planned time allocated
  • Actual time spent
  • Cost of tools required to do the task
  • Credits the task is worth (if you use a credit system)
  • Sprint points (if you work in sprints)

For more in-depth insights on where your resources are going, consider tagging tasks according to whether they’re strategic, implementation, or administrative. This way, you can quickly and easily spot imbalances like investing too much in tasks that don’t contribute to results. 

Tracking results

Measuring your results requires going beyond your project management tool and using a combination of your analytics software and an SEO tool like Ahrefs. 

When you start working on a new campaign, make sure you record a benchmark of the existing performance of the website. Then, keep regular tabs on the metrics that matter for the project and performance milestones you’ve achieved along the way. 

For example, you can use Ahrefs Webmaster Tools to monitor performance across your entire portfolio for free. 

The dashboard allows you to quickly see how performance is trending for key SEO metrics across all projects you’ve added: 

Ahrefs' dashboard showing quick performance stats across multiple projects.Ahrefs' dashboard showing quick performance stats across multiple projects.

Key Takeaways

Results-driven SEO project management starts with the end in mind and works backward. It doesn’t assume you’ll see performance improvements just because you’re doing lots of stuff. 

Instead, it is very intentional about figuring out exactly what needs to be done and linking those actions to realistic and achievable outcomes. 

In the words of Mads Singers: 

The starting point is figuring out how to deliver a return on investment. This is the most important thing. Then it’s about giving your team ownership and control over the tasks related to their roles. 

Once these foundations are in place, only then is it about documenting processes. But it shouldn’t be a business owner or manager who does the documentation. Processes should be owned by the people doing the work and who can keep SOPs current.

Mads SingersMads Singers

The process shared above allows you to do all of this and more. If you have any questions about your SEO project management goals or processes, feel free to contact me on LinkedIn anytime. 

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