SEO
How To Find, Train & Retain Top Talent
For most, the benefits of using freelance writers for your digital marketing agency or business far outweigh the challenges.
One of the greatest pros is the higher ROI you may enjoy as a result of not having to hire a full-time writer in-house, especially when content volume doesn’t call for it.
However, you may experience challenges around timeliness and getting freelancers to follow your outlines and direction.
There are other challenges, such as training them for growth and retaining them for the long haul, too.
And then there’s the most challenging situation of all – ending the contract with a freelance writer who just isn’t working out.
Outsourcing content creation comes with risks, as bad hires can damage your company image by plagiarizing content or spreading harmful gossip.
In this article, you’ll find tips to help avoid these potential pitfalls and make the most of your freelance writer relationships by learning how to find, train, retain, and even let go of freelance writers in the best possible ways.
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How To Find Online Writers
Successful agencies have clients across various niches and can’t expect one writer to be an expert at everything for each client.
In fact, I’ve met only a few writers who write proficiently for every client.
Those types are difficult to find, and if you do discover one of these “factotum” writers, it’s best to retain them.
These freelance writers have the endurance to consistently turn out quality work.
They possess the desire to learn, and the discipline to follow instructions on things like formatting, citations, style, etc. that improve your content quality.
But these factotum writers are tough to find.
Recently, a long-standing client in the aftermarket auto industry asked us to ramp up content output.
This client needs over a year’s worth of product descriptions – more than 20,000 SKUs among a few agencies.
The writing requires a deep knowledge of the world of aftermarket automobile accessories within a few different model types, from quarter-mile muscle cars to off-roading.
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I had two auto experts on my freelance staff but needed a lot more.
I launched some LinkedIn ads that were very specific regarding the subject matter.
It was clear that if the freelance writers didn’t understand the niche, they shouldn’t apply.
That didn’t happen. Just 2 out of every 10 applicants had the skills and knowledge required.
With that being said, here are a few tips to help you find the right freelance writers for your project online.
For Targeted Niches, Seek Journalists First
LinkedIn has been my go-to for the past five years when searching for freelance writers or other employees.
The more targeted the niche, the more you’ll need to search for a subject matter expert who can actually write. This is where journalists are great targets.
I work with many journalists across various top-tier publications within their niches, from finance to motorcycles.
Full-time writers within smaller niches are typically hungry for money.
Read the top publications and reach out to the writers via email or social media.
Some may be under contract or don’t want their name published.
Simply sign an NDA with them (I have loads of these, especially for my freelance ghostwriters in granular niches).
Another wise place to check is HARO (Help A Reporter Out).
You can create listings there as a business or agency looking for a specific type of expert journalist.
Also, Search Where Your Target Subject Matter Experts Hang Out Online
Thousands of forums exist online. Find one that speaks to the subject you’re writing about, and simply ask if any freelance writers are there.
You may be surprised.
Be Super Specific In Ads
Don’t just say you’re looking for an automotive product description writer.
Say you’re looking for a product description writer for “interior, body panels, and engine parts for first-generation Ford Mustangs.”
Have fun with it, too. You could say something like, “If you don’t understand the difference between a 1966 and 1967 Mustang, continue your search.”
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Ask For Samples, Not Resumes
I know writers with zero writing education who create better content than those with an MBA in Creative Writing. Schooling doesn’t tell the story. Samples do.
Don’t discuss pay within ads. But do discuss money within the first email thread. This will keep you and the applicant from wasting any time.
Do quick research before responding. A quick Google search of the applicant’s name and a look through their social media profiles can reveal much.
If you’re looking for a freelance motorcycle writer whose social media feeds don’t show one motorcycle, it may be wise to move on. But with that said, some of the best writers have no social media presence at all.
Create a template for responses. I create templates for every response to interested freelance writers.
I also personalize each message after a quick bit of research on them or how they personally respond to the outreach.
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My ultimate goal is to find freelance writers who have intrinsic value now, plus the ability to grow and prove themselves within their work.
Here are five must-have qualities in freelance writers:
- They’ll never plagiarize. Ever. You don’t want to see a whiff of “borrowing” the work of others in their samples.
- They’re highly specific and accurate. No research, you’re out!
- They respect deadlines. Three strikes and you’re out.
- They pay attention to directions/outlines. All of my freelance writers are provided “SEO Content Templates” for each piece of content they write. These are basically outlined for both content creation and SEO. The steps are clear, typically orderly, and always include the exact subtopics to use. They must follow directions, and the simpler the output, the better.
- They make only minimal grammar mistakes/typos. Writers make mistakes. That’s why I mention “minimal” here. And every business or agency should also have copyeditors on staff, even if it’s just another set of eyes from a non-writer in the company/agency.
Now it’s time to train them so they can grow and prove themselves constantly within their work.
How To Train Freelance Writers To Keep Them Growing
Agencies or business owners tend to either overthink this piece or disregard it entirely.
Training your freelance writers to keep them growing will not only benefit you but build a respect-based relationship that will also benefit the writers, as well.
And when your writers are satisfied in their work, feeling respected and fulfilled, they not only stick around but tend to put out their best work.
Here are two tactics that have worked for my business over the years.
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Constant Education On Writing And Subject
A portion of my full-time employees’ weekly workflow is reading five hours weekly about their subject matter.
This is a tough ask for a freelance writer who is not obligated to do anything but the writing task. So the solution is to provide them with a consistent flow of education.
The simplest ways are sending books on writing and the subject matter they’re covering, paying not only for online seminars but also for their time to attend them, and sending them to conferences within their niche.
Challenge Writer Growth With Out-of-niche Content Creation
I was hungry when I began as a freelancer. The more work I got, the more money I made. I realized quickly how much faster I could learn by deeply researching a subject and then writing about it.
Writing is the ultimate learning tool, not only for the subject matter itself but the actual writing process.
When a freelance writer is comfortable writing content within their expertise, the challenges are minimal.
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But challenge them with a topic out of their niche, and they’ll grow. Be wise here, though; only delegate the entry-level work to begin with.
Many writers who have done this for me are now writing for a few different subjects, and some grew passions for the respective subjects over time, becoming SMEs there, as well.
How To Retain Freelance Writers
First, remember that people have different creative peak times. For example, nearly all of my top freelance writers submit content to me after midnight.
This is common for creative types and is based on what professionals call chronotype.
As ABC News journalist Diane Macedo simply puts it in The Sleep Fix, chronotype is:
“What time your circadian rhythm hits its daily highs and lows and is what determines whether you’re naturally inclined to fall asleep or wake early or fall asleep and wake up late.”
Most of the writers I know are the proverbial night owls, and I don’t expect to hear from them in the morning hours.
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Even if they prefer to work during the day, creativity requires focus and constant interruptions can hinder the writing process.
Give realistic deadlines and don’t micromanage. You’ll earn more respect, and the writers will certainly stick around longer.
The rest of the retainment process comes down to monetary and educational incentives.
If I have a top producer, I’ll add extra money to the invoice as a quick thank you/performance bonus when warranted.
Nothing crazy, but just enough every so often to let those writers know I respect their time and energy.
A good target is 10% of an invoice every few months.
Taking on a much bigger project requiring many writers instead of one, such as my auto product description above? Amplify the top producer’s unknown bonus to 20%.
It may cut into the profit margins slightly, but that slight decrease will increase overall revenue in the long term because those writers will be more incentivized to do more quality work.
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Another incentive includes adding to their personal growth factors, such as sending them to conferences, online writing seminars, or the latest books on the subject.
I also know the personal interests of my freelance writers, so if I’m sending them a book on writing development, I’ll send a book on their favorite interests.
Also, and this is as big as the bonuses and education – never overwork quality freelancers or exert nonsense pressure about deadlines.
They’ll either drop you or provide horrible work that will cost you more to fix in the long run.
Pressure for deadlines is typically the project manager’s fault. You can’t load up a freelance writer with 12 hours’ worth of writing work and expect them to turn it around in a day.
Good writing requires time for writing and taking breaks in equal measure, the latter allowing a writer’s mind to refresh and edit with clearer thoughts.
I have a 10–15 day turnaround time for most of my writers for pieces.
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I typically work a month ahead for campaign clients, and if a client asks for something that needs a quick turnaround, I reach out to the freelancers before responding.
A few other factors that will help you retain your freelance writers include:
- Constant communication. Plan weekly or monthly meetings, even if only a 15-minute catchup call to discuss workflow. Also, email/text them at minimum weekly to ask if they’re struggling with anything or need a hand with work. I email each freelancer every Monday, asking them if they are on target for deadlines and need any help.
- Pitch new content. This is why it’s wise to understand your writers’ personal interests (passions are even better!). If another client or product/service line arrives, pitch the content to the writers you have already trained. I also found a foodie through the auto description writer hunt, which added serious value to content creation for a new client. This saved me much energy and time finding and training a new writer.
- If local, schedule a surprise lunch or dinner. I work with dozens of freelance writers, but a few are local. So sometimes I’ll just email them asking them to meet for lunch or dinner at one of their favorite places. Not local? Read on.
- Send lunch or a food/beverage care package. For those freelance writers that are not local, surprise them every so often with a food or beverage. A quick note from experience: don’t send meat to a vegetarian (or booze to a recovering addict).
How To Let Go Of Writers
Unfortunately, not all writers will make the cut. Some may have freelanced for your business or agency for years but suddenly became tardy or their quality slips.
The sooner you recognize a problem freelance writer, the easier it is to let them go.
For newbie freelancers, I typically give the standard three strikes. This is after I worked with them and trained them to match the voice of the client or clear up any confusion.
Longer-term freelancers each present their own unique set of challenges.
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Sometimes family or personal issues surface. I’ve learned to always have a backup writer in case of emergency.
However, the problem is that SMEs who can actually write are extremely difficult to find (remember the auto product description example above).
Here are two quick tips on letting go of a freelance writer regardless of the situation:
- Pay what’s owed. Even if it’s $10, pay them for work they completed.
- Explain why they’re being let go, in detail. A quick email with bullet points as to what went wrong will not only be beneficial to your sanity but also the writer’s ability to learn from their mistakes. That writer may turn things around and you may run into each other on a client account or even end up working together again. That email may have done more than you know.
Always try to keep the relationship in good standing.
Humans make mistakes, whether it be minor grammar issues or more serious ones like plagiarism.
The ultimate successful freelance writer for a company or agency will have two main qualities: subject matter expertise and writing skills.
When both are present, your business will flourish, and your profit margins will increase because you’re using freelance writers.
The first problem is finding successful types.
The second problem is training and retaining them.
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The third, which hopefully you’ll never have to experience, is terminating their contracts.
These tips were designed to ease these issues and save you much time that could be better spent growing your business.
More resources:
Featured Image: Ariya J/Shutterstock
SEO
Google’s Search Engine Market Share Drops As Competitors’ Grows
According to data from GS Statcounter, Google’s search engine market share has fallen to 86.99%, the lowest point since the firm began tracking search engine share in 2009.
The drop represents a more than 4% decrease from the previous month, marking the largest single-month decline on record.
U.S. Market Impact
The decline is most significant in Google’s key market, the United States, where its share of searches across all devices fell by nearly 10%, reaching 77.52%.
Concurrently, competitors Microsoft Bing and Yahoo Search have seen gains. Bing reached a 13% market share in the U.S. and 5.8% globally, its highest since launching in 2009.
Yahoo Search’s worldwide share nearly tripled to 3.06%, a level not seen since July 2015.
Search Quality Concerns
Many industry experts have recently expressed concerns about the declining quality of Google’s search results.
A portion of the SEO community believes that the search giant’s results have worsened following the latest update.
These concerns have begun to extend to average internet users, who are increasingly voicing complaints about the state of their search results.
Alternative Perspectives
Web analytics platform SimilarWeb provided additional context on X (formerly Twitter), stating that its data for the US for March 2024 suggests Google’s decline may not be as severe as initially reported.
From our data (Search Engine website category, US, March 2024) it doesn’t look like we’re there yet: pic.twitter.com/RBUJp4ZLeb
— Similarweb (@Similarweb) May 1, 2024
SimilarWeb also highlighted Yahoo’s strong performance, categorizing it as a News and Media platform rather than a direct competitor to Google in the Search Engine category.
Don’t underestimate Yahoo. They’re doing great. On our platform they’re categorized as News and Media, and hence not a direct competitor to Google in the Search Engine category. But they rank #10 worldwide, #6 in the US, and #1 in their category. Much higher than Bing and OpenAI. pic.twitter.com/O4yJu5QEK6
— Similarweb (@Similarweb) May 2, 2024
At the same time, Google is slightly declining 👀 pic.twitter.com/9i7paeU1QG
— Similarweb (@Similarweb) May 2, 2024
Why It Matters
The shifting search engine market trends can impact businesses, marketers, and regular users.
Google has been on top for a long time, shaping how we find things online and how users behave.
However, as its market share drops and other search engines gain popularity, publishers may need to rethink their online strategies and optimize for multiple search platforms besides Google.
Users are becoming vocal about Google’s declining search quality over time. As people start trying alternate search engines, the various platforms must prioritize keeping users satisfied if they want to maintain or grow their market position.
It will be interesting to see how they respond to this boost in market share.
What It Means for SEO Pros
As Google’s competitors gain ground, SEO strategies may need to adapt by accounting for how each search engine’s algorithms and ranking factors work.
This could involve diversifying SEO efforts across multiple platforms and staying up-to-date on best practices for each one.
The increased focus on high-quality search results emphasizes the need to create valuable, user-focused content that meets the needs of the target audience.
SEO pros must prioritize informative, engaging, trustworthy content that meets search engine algorithms and user expectations.
Remain flexible, adaptable, and proactive to navigate these shifts. Keeping a pulse on industry trends, user behaviors, and competing search engine strategies will be key for successful SEO campaigns.
Featured Image: Tada Images/Shutterstock
SEO
How To Drive Pipeline With A Silo-Free Strategy
When it comes to B2B strategy, a holistic approach is the only approach.
Revenue organizations usually operate with siloed teams, and often expect a one-size-fits-all solution (usually buying clicks with paid media).
However, without cohesive brand, infrastructure, and pipeline generation efforts, they’re pretty much doomed to fail.
It’s just like rowing crew, where each member of the team must synchronize their movements to propel the boat forward – successful B2B marketing requires an integrated strategy.
So if you’re ready to ditch your disjointed marketing efforts and try a holistic approach, we’ve got you covered.
Join us on May 15, for an insightful live session with Digital Reach Agency on how to craft a compelling brand and PMF.
We’ll walk through the critical infrastructure you need, and the reliances and dependences of the core digital marketing disciplines.
Key takeaways from this webinar:
- Thinking Beyond Traditional Silos: Learn why traditional marketing silos are no longer viable and how they spell doom for modern revenue organizations.
- How To Identify and Fix Silos: Discover actionable strategies for pinpointing and sealing the gaps in your marketing silos.
- The Power of Integration: Uncover the secrets to successfully integrating brand strategy, digital infrastructure, and pipeline generation efforts.
Ben Childs, President and Founder of Digital Reach Agency, and Jordan Gibson, Head of Growth at Digital Reach Agency, will show you how to seamlessly integrate various elements of your marketing strategy for optimal results.
Don’t make the common mistake of using traditional marketing silos – sign up now and learn what it takes to transform your B2B go-to-market.
You’ll also get the opportunity to ask Ben and Jordan your most pressing questions, following the presentation.
And if you can’t make it to the live event, register anyway and we’ll send you a recording shortly after the webinar.
SEO
Why Big Companies Make Bad Content
It’s like death and taxes: inevitable. The bigger a company gets, the worse its content marketing becomes.
HubSpot teaching you how to type the shrug emoji or buy bitcoin stock. Salesforce sharing inspiring business quotes. GoDaddy helping you use Bing AI, or Zendesk sharing catchy sales slogans.
Judged by content marketing best practice, these articles are bad.
They won’t resonate with decision-makers. Nobody will buy a HubSpot license after Googling “how to buy bitcoin stock.” It’s the very definition of vanity traffic: tons of visits with no obvious impact on the business.
So why does this happen?
There’s an obvious (but flawed) answer to this question: big companies are inefficient.
As companies grow, they become more complicated, and writing good, relevant content becomes harder. I’ve experienced this firsthand:
- extra rounds of legal review and stakeholder approval creeping into processes.
- content watered down to serve an ever-more generic “brand voice”.
- growing misalignment between search and content teams.
- a lack of content leadership within the company as early employees leave.
Similarly, funded companies have to grow, even when they’re already huge. Content has to feed the machine, continually increasing traffic… even if that traffic never contributes to the bottom line.
There’s an element of truth here, but I’ve come to think that both these arguments are naive, and certainly not the whole story.
It is wrong to assume that the same people that grew the company suddenly forgot everything they once knew about content, and wrong to assume that companies willfully target useless keywords just to game their OKRs.
Instead, let’s assume that this strategy is deliberate, and not oversight. I think bad content—and the vanity traffic it generates—is actually good for business.
There are benefits to driving tons of traffic, even if that traffic never directly converts. Or put in meme format:
Programmatic SEO is a good example. Why does Dialpad create landing pages for local phone numbers?
Why does Wise target exchange rate keywords?
Why do we have a list of most popular websites pages?
As this Twitter user points out, these articles will never convert…
…but they don’t need to.
Every published URL and targeted keyword is a new doorway from the backwaters of the internet into your website. It’s a chance to acquire backlinks that wouldn’t otherwise exist, and an opportunity to get your brand in front of thousands of new, otherwise unfamiliar people.
These benefits might not directly translate into revenue, but over time, in aggregate, they can have a huge indirect impact on revenue. They can:
- Strengthen domain authority and the search performance of every other page on the website.
- Boost brand awareness, and encourage serendipitous interactions that land your brand in front of the right person at the right time.
- Deny your competitors traffic and dilute their share of voice.
These small benefits become more worthwhile when multiplied across many hundreds or thousands of pages. If you can minimize the cost of the content, there is relatively little downside.
What about topical authority?
“But what about topical authority?!” I hear you cry. “If you stray too far from your area of expertise, won’t rankings suffer for it?”
I reply simply with this screenshot of Forbes’ “health” subfolder, generating almost 4 million estimated monthly organic pageviews:
And big companies can minimize cost. For large, established brands, the marginal cost of content creation is relatively low.
Many companies scale their output through networks of freelancer writers, avoiding the cost of fully loaded employees. They have established, efficient processes for research, briefing, editorial review, publication and maintenance. The cost of an additional “unit” of content—or ten, or a hundred—is not that great, especially relative to other marketing channels.
There is also relatively little opportunity cost to consider: the fact that energy spent on “vanity” traffic could be better spent elsewhere, on more business-relevant topics.
In reality, many of the companies engaging in this strategy have already plucked the low-hanging fruit and written almost every product-relevant topic. There are a finite number of high traffic, high relevance topics; blog consistently for a decade and you too will reach these limits.
On top of that, the HubSpots and Salesforces of the world have very established, very efficient sales processes. Content gating, lead capture and scoring, and retargeting allow them to put very small conversion rates to relatively good use.
Even HubSpot’s article on Bitcoin stock has its own relevant call-to-action—and for HubSpot, building a database of aspiring investors is more valuable than it sounds, because…
The bigger a company grows, the bigger its audience needs to be to continue sustaining that growth rate.
Companies generally expand their total addressable market (TAM) as they grow, like HubSpot broadening from marketing to sales and customer success, launching new product lines for new—much bigger—audiences. This means the target audience for their content marketing grows alongside.
As Peep Laja put its:
But for the biggest companies, this principle is taken to an extreme. When a company gears up to IPO, its target audience expands to… pretty much everyone.
This was something Janessa Lantz (ex-HubSpot and dbt Labs) helped me understand: the target audience for a post-IPO company is not just end users, but institutional investors, market analysts, journalists, even regular Jane investors.
These are people who can influence the company’s worth in ways beyond simply buying a subscription: they can invest or encourage others to invest and dramatically influence the share price. These people are influenced by billboards, OOH advertising and, you guessed it, seemingly “bad” content showing up whenever they Google something.
You can think of this as a second, additional marketing funnel for post-IPO companies:
These visitors might not purchase a software subscription when they see your article in the SERP, but they will notice your brand, and maybe listen more attentively the next time your stock ticker appears on the news.
They won’t become power users, but they might download your eBook and add an extra unit to the email subscribers reported in your S1.
They might not contribute revenue now, but they will in the future: in the form of stock appreciation, or becoming the target audience for a future product line.
Vanity traffic does create value, but in a form most content marketers are not used to measuring.
If any of these benefits apply, then it makes sense to acquire them for your company—but also to deny them to your competitors.
SEO is an arms race: there are a finite number of keywords and topics, and leaving a rival to claim hundreds, even thousands of SERPs uncontested could very quickly create a headache for your company.
SEO can quickly create a moat of backlinks and brand awareness that can be virtually impossible to challenge; left unchecked, the gap between your company and your rival can accelerate at an accelerating pace.
Pumping out “bad” content and chasing vanity traffic is a chance to deny your rivals unchallenged share of voice, and make sure your brand always has a seat at the table.
Final thoughts
These types of articles are miscategorized—instead of thinking of them as bad content, it’s better to think of them as cheap digital billboards with surprisingly great attribution.
Big companies chasing “vanity traffic” isn’t an accident or oversight—there are good reasons to invest energy into content that will never convert. There is benefit, just not in the format most content marketers are used to.
This is not an argument to suggest that every company should invest in hyper-broad, high-traffic keywords. But if you’ve been blogging for a decade, or you’re gearing up for an IPO, then “bad content” and the vanity traffic it creates might not be so bad.
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